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Section III: Supplementary Information
Supplementary Information Tables
Green Procurement
Although the Office is not a materiel or asset intensive organization, every effort is made to procure supplies and equipment that are considered to be environmentally friendly. During 2010-11, the Office will enquire about green procurement strategies and training methods used by federal government departments and agencies, and will ensure that such practices are implemented where applicable.
Planned Audits and Evaluations
The Office is completing an Internal Audit and Evaluation Plan, which will be submitted to its Departmental Audit and Evaluation Committee for review and recommendation to the Commissioner for approval. Subject to the review and approval process, it is expected that some internal audits or evaluations will be conducted during 2010-11 and future years.
In accordance with provisions of the PSDPA, an independent review of the Act and its administration and operation will be conducted five years after it came into effect, which was April 1, 2007. A report on the review will be tabled before each House of Parliament within the first 15 days on which that House is sitting after the review is completed.
Other Items of Interest
Departmental Audit and Evaluation Committee
The Office has a Departmental Audit and Evaluation Committee composed of four members external to federal government, one of which chairs the Committee. Ex-officio members include the Commissioner and the Senior Financial Officer.
The Committee ensures that the Commissioner has independent and objective advice, guidance, and assurance on the adequacy of management and accountability processes. For this purpose, the Committee exercises active oversight over key areas of management control and accountability, including values and ethics, risk management, internal control, internal audit and evaluation, financial statements, public accounts, and other statutory reports such as the Annual Report, the Report on Plans and Priorities, and the Departmental Performance Report. The Committee meets at least four times per year.
Annual Audit of Financial Statements
Financial statements of the Office have been audited by the Office of the Auditor General on an annual basis since 2008-09. A re-assessment of internal controls over financial management and reporting will be conducted early in 2010-11 to ensure that the Office continues to maintain appropriate management practices in these areas. Annual financial statements of the Office are published as part of its Departmental Performance Reports.
Shared Service Arrangements
The Office has shared service agreements with the Canadian Human Rights Commission and Status of Women Canada, who provide administrative services to the Office on a contractual basis. These arrangements supplement internal resources of the Office and allow the pooling expertise in specific management areas. Shared service arrangements contribute to lowering costs relating to internal services.
The Canadian Human Rights Commission provides services in the areas of financial management (namely transaction processing and reporting), security clearances and building security arrangements, procurement and contracting, telecommunications, information management, information technology and human resources information systems. Status of Women Canada provides services in the areas of human resources management, namely planning, staffing, classification, labour relations, policies and procedures, and human resources reporting requirements to central agencies.