Common menu bar links
Breadcrumb Trail
ARCHIVED - Library and Archives Canada
This page has been archived.
Archived Content
Information identified as archived on the Web is for reference, research or recordkeeping purposes. It has not been altered or updated after the date of archiving. Web pages that are archived on the Web are not subject to the Government of Canada Web Standards. As per the Communications Policy of the Government of Canada, you can request alternate formats on the "Contact Us" page.
Green Procurement
Part A: Green Procurement Capacity Building
Performance Measures For Part A:
1a. Number of procurement and materiel management staff with formal green procurement training (e.g., C215 or in-house tailored alternative) relative to total number of procurement and materiel management staff.
1b. Number of acquisition cardholders with formal green procurement training (e.g., C215 or in-house tailored alternative) relative to total number of acquisition cardholders.
2. Number of performance evaluations of managers and functional heads of procurement and materiel management that incorporate environmental considerations relative to total number of performance evaluations of managers and functional heads of procurement and materiel management.
3. Number of departmental procurement processes and controls that incorporate environmental considerations relative to total number of departmental procurement processes and controls that should address environmental considerations. Alternatively, departments can report on progress and plans to improve the integration of environmental considerations in management processes and controls relative to procurement.
| Activity | 2008-09 Level as % |
2010-11 Level as % |
Description/Comments |
|---|---|---|---|
| 1a. Training for Procurement Personnel and Materiel Managers | 100% | 100% | Within Library and Archives Canada (LAC), all procurement personnel and materiel managers
have received training in the acquisition component dealing with green procurement and environmental issues. The objectives of LAC for 2010-11 will be to ensure procurement personnel and materiel managers keep up-to-date and take ongoing training on green procurement by integrating into their training plans the C215 online course offered by the Canada School of Public Service. |
| 1b. Training for Acquisition Cardholders | 20% | 100% | At Library and Archives Canada, acquisition cardholders have received mandatory personalized
internal training, including a component on green procurement. Furthermore, a green procurement checklist is available on the LAC intranet site. LAC will strive to achieve the green procurement objectives for 2010-11 through the creation of an interactive online training tool for all LAC acquisition cardholders. Green procurement training is also planned for all LAC personnel, who will be advised through newsletters. We are also planning training sessions with acquisition cardholders in each LAC sector. These sessions will include a component on green procurement. |
| 2. Performance Evaluations | 82% | 100% | Of course, the performance evaluations for procurement personnel and materiel managers
cover the purchase of goods and services with environmental considerations, as well as the associated projects,
tools, and training. The performance evaluation for the manager responsible for the Contracting and Materiel Management Section includes measures for the development of green procurement strategies. These strategies will have to be implemented in 2010-11. The performance evaluations for senior contract officers in 2010-11 will have to include goals with environmental considerations. |
| 3. Procurement Processes and Controls | 37.5% | 100% | The use of the Public Works and Government Services Canada mandatory standing offers
for green products and services is highly recommended within the department. The use of recycled content and remanufactured products as well as the remanufacturing of current furnishings and equipment is always considered in the planning of goods acquisitions. With regard to the disposal of goods, materiel management at Library and Archives Canada has a process in place for the disposal of surplus goods so that they may be reused to minimize environmental impacts. Several processes will be implemented to achieve the 2010-11 objectives:
In order to support sustainable development goals, LAC
has introduced mandatory double-sided printing for all its network printers. In 2009, a policy was introduced
to decrease the number of printers in order to reduce energy consumption, electronic waste, office pollution,
and paper consumption.
Managers at Library and Archives Canada will have to fill out a service request form in which the environmental aspect must be taken into account. Regarding procurement and tender calls, a checklist will have to be filled out by each buyer to make sure environmental considerations are part of the planning and procurement process. Quality control measures will also be implemented to make sure environmental considerations were taken into account in the procurement process. All contract and tender call templates will be revised to include or reinforce the integration of environmental considerations. |
Part B: Use of Green Consolidated Procurement Instruments
Performance Measures For Part B:
Dollar value of purchases against green consolidated procurement instruments (as designated by PWGSC) for a specified good or service relative to total dollar value of purchases for that good or service. Departments should include a minimum of 2 goods or services (e.g., IT Hardware, Imaging Devices, Paper).
When a green consolidated procurement instrument (as designated by PWGSC) is not used or is unavailable for the specified good or service, this performance measure should be used: Dollar value of purchases that incorporate environmental considerations for a good or service relative to total dollar value of purchases for that good or service. Departments should indicate when a green consolidated procurement instrument for a good or service (as designated by PWGSC) is not used.
| Good/ Service | 2008-09 Level as |
2010-11 Target as % |
Description/Comments | |
|---|---|---|---|---|
| $ | % | |||
| Paper | $31,814 | 100% | 100% | Paper is purchased using mandatory standing offers. |
| Desktop computers | $318,737 | 99% | 95 to 97% | Desktop computers are purchased centrally by the Information Technology Branch, mainly through mandatory standing offers. The only equipment purchased outside standing offers in 2008-09 was the more specialized equipment used for special projects where the specifications exceeded those of the standing offers. |
Part C: Reduction Initiatives for Specific Goods (Optional/Where Applicable)
Performance Measure For Part C:
Total quantity of a consumable purchased (e.g., paper) or an asset owned/leased (e.g., printing devices) relative to total number of full time employees (FTE).
| Consumable/Asset | 2008-09 Level as Ratio # per FTE |
2010-11 Target |
Description/Comments |
|---|---|---|---|
| Paper | 18% reduction | 25% reduction | The mandatory double-sided printing on all network printers has led to a significant
reduction in paper consumption. We observed an 18% reduction in paper purchases by instituting this practice. Based on the data collected for 2009 until now, we foresee a 25% reduction for 2010-11. |
| Office printers | 1:3.5 | 1:10 | The implementation of a policy for office printers reduced the printer-to-employee ratio from 1:3.5 to 1:10 |
| Batteries, cell phones, compact fluorescent bulbs, ink cartridges | Information not available | 350 to 450 kilograms of batteries 30 to 50 compact fluorescent bulbs 300 to 400 ink cartridges (MIRA) |
An initiative for recycling batteries, cell phones, and compact fluorescent bulbs was
implemented in June 2008 in three LAC buildings in the
National Capital Region. This initiative aims to reduce the impact of these toxic materials on the environment
by recycling them. Ink cartridges are either returned to the manufacturer for re-use or sent to the [MIRA Foundation]. |
| Paper shredding | Data incomplete 4,108 metric tonnes for 4 out of 8 centres | The tonnage of paper shredded is directly dependent on the client departments. Accordingly, we cannot provide specific goals for 2010-2011. We can, however, confirm that based on the document retention standard, 100% of the paper was shredded. We can also foresee that the quantities of paper sent to our centres will decrease according to the new records storage model. | A paper shredding initiative has been in place for a number of years at the Library and Archives Canada Regional Service Centres. There is also a shredding program at one of the National Capital Region buildings available to all federal departments. |
| Computer equipment | PC: 453 Laptop: 28 Monitor: 33 Printer: 61 |
Measure does not apply. The computer replacement plan is underway with a view to maximizing their life cycle and reducing their impact on the environment. | Library and Archives Canada contributes to the Computers for Schools program. Electronic waste is sent to provincial programs to be recycled using green methods. |
| Organic waste | Information not available | 41% to 50% reduction for Place de la Cité. 70% to 80% reduction in phase II for Place de la Cité. |
A composting initiative for paper towels used in the Place de la Cité building will
be implemented in early 2010. A study showed that paper towels constituted 41% of the building's total waste
and that organic waste accounted for another 29%. Phase II of the composting of organic waste project is still under examination. If the project proves successful, the composting initiative could be implemented in other LAC buildings. |
| Fuel reduction | Measure does not apply | The performance of this initiative will be confirmed through the expense report. | LAC personnel have access to a "taxi" schedule for sharing taxis. This makes it possible to reduce not only departmental expenses, but also the fuel consumption. It also contributes to reducing greenhouse gasses. |
| Construction | Measure does not apply | Measure does not apply | Library and Archives Canada has opted for the construction of a green building with a longer service life to store the nitrate collections. Energy expenditures are minimized because the green roof will provide better insulation for the building. The materials used for the building's construction are produced locally and some are composed of recycled materials, thus reducing the environmental impact. |