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ARCHIVED - 2010-2011 RPPs - Green Procurement

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Agriculture and Agri-Food Canada

Green Procurement

Part A: Green Procurement Capacity Building

1. Green Procurement Training


Activity 2008-09
Level
as %
2010-11
Target
as %
Description/Comments
1a. Training for Procurement and Materiel Management Staff 93% 100% As of 2008, 93 per cent of all procurement specialists had received Green Procurement Training. Modifications have been made to update the content of the Green Procurement course, which is now available to all staff via Campus Direct, free of charge. Material managers and new pocurement specialists will receive procurement training, either through the TBS Professional Development and Certification program or other course offerings. AAFC will continue to provide training to all material managers and procurement specialists moving forward.

1b. Training for Acquisition Cardholders

At AAFC, full-time procurement specialists and materiel managers process the large majority of Acquisition Card transactions. These procurement specialists and material managers are included in the training described above. There are also many other AAFC employees who periodically use Acquisition Cards to handle routine purchases (office supplies, etc). AAFC will develop guidance on green procurement for Acquisition Cardholders and communicate it as part of the already established annual Acquisition Card review exercise.

2. Performance Evaluations

AAFC will identify key managers and functional heads of procurement and material management and ensure that environmental considerations related to green procurement initiatives are incorporated into their performance objectives for FY 2010-2011 where appropriate.

3. Procurement Processes and Controls

Green Procurement has been a focus of federal greening efforts, based on the approach that life-cycle management of assets begins with procurement. AAFC will continue to explore the integration of environmental performance into planning, acquisition, use and disposal, which can improve the purchasing of green products, reduce the in-use costs and ensure disposal is in accordance with environmental standards. This will include the purchasing of greener products, whether more energy efficient, less harmful or containing a higher percentage of recycled material, which can make a significant impact. The department will continue to focus on greening our fleet operations, through procurement of E-85 and environmentally friendly vehicles. AAFC will also identify and consider opportunities in areas where improvements could be achieved such as ensuring green specifications in cleaning and janitorial related contracts.

Part B: Use of Green Consolidated Procurement Instruments

Use of Green Consolidated Procurement Instruments

AAFC will continue to use standing offers put in place by PWGSC for consolidated green procurement. These standing offers cover 10 mandatory commodities, including office supplies and devices, and fuels, lubricants, oils, and waxes.

The department promotes, and will continue to promote, the use of these standing offers where applicable.

Part C: Reduction Initiatives for Specific Goods (Optional/Where Applicable)

Reduction Initiatives for Specific Goods

AAFC developed and implemented a printer rationalization strategy for offices within the NCR, and will continue to manage this process. The department will continue initiatives that it has implemented to reduce paper consumption, such as default duplex printing for printers. The year-over-year trend indicates a consistent decrease in paper consumption, which is expected to continue into the future.

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Assisted Human Reproduction Canada

Table 3: Green Procurement

How is your department planning to meet the objectives of the Policy on Green Procurement?

AHRC has developed a Sustainable Development Strategy that responds to Government Operations goals as described in Table 4.


Has your department established green procurement targets?

Yes

Expected results are described for each plan in Table 4.


Describe the green procurement targets that have been set by your department and indicate the associated benefits anticipated.

The proposed targets for AHRC include:

  • Reduction in water consumption;
  • Reduction in energy consumption;
  • Reduction in solid waste disposal;
  • Reduction in the use and disposal of hazardous materials;
  • Timely reporting to Senior Management
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Atlantic Canada Opportunities Agency

Green Procurement

Part A: Green Procurement Capacity Building

Performance Measures For Part A:

1a. Number of procurement and materiel management staff with formal green procurement training (e.g., C215 or tailored in-house alternative) relative to total number of procurement and materiel management staff.

1b. Number of acquisition cardholders with formal green procurement training (e.g., C215 or tailored in-house alternative) relative to total number of acquisition cardholders.

2. Number of performance evaluations of managers and functional heads of procurement and materiel management that incorporate environmental considerations, relative to total number of performance evaluations of managers and functional heads of procurement and materiel management.

3. Number of departmental procurement processes and controls that incorporate environmental considerations, relative to total number of departmental procurement processes and controls that should address environmental considerations. Alternatively, departments can report on progress and plans to improve the integration of environmental considerations in management processes and controls relative to procurement.

Activity 2008-09
Level
as %
2010-11
Level
as %
Description/Comments
1a. Training for Procurement and Materiel Management Staff 40% 75% This will be achieved by means of an online course offered through the Government of Canada's training website, Campus Direct.

All new and existing functional specialist staff will be asked to take the training within a specified time frame.
1b. Training for Acquisition Cardholders 11% 75% This will be achieved by means of an online course offered through the Government of Canada's training website, Campus Direct.
All new cardholders will be required to take the course before receiving a card.

Existing cardholders will be asked to take the course in order to continue using their card.
2. Performance Evaluations 1% 100% Each functional specialist will have an objective included in his/her appraisal to ensure environmental considerations are taken into account in all procurement activities.
3. Procurement Processes and Controls

Contracting documents will be reviewed to include a clause addressing environmental considerations in the performance of the work required.

Internal policies on procurement and materiel management will be reviewed and updated to integrate environmental considerations in decision making, from the procurement through to the disposal process

Financial coding system will be reviewed and updated to improve the tracking and monitoring process.
 

Part B: Use of Green Consolidated Procurement Instruments

Performance Measures For Part B:

Dollar value of purchases against green consolidated procurement instruments (as designated by PWGSC) for a specified good or service relative to total dollar value of purchases for that good or service. Departments should include a minimum of two goods or services (e.g. IT hardware, imaging devices, and paper).

When a green consolidated procurement instrument (as designated by PWGSC) is not used or is unavailable for the specified good or service, this performance measure should be used: Dollar value of purchases that incorporate environmental considerations for a good or service relative to total dollar value of purchases for that good or service. Departments should indicate when a green consolidated procurement instrument for a good or service (as designated by PWGSC) is not used.

Good/Service 2008-09
Level as
2010-11
Target
as %
Description/Comments
$ %
Printers $315,000 is ACOA's estimated value, based on current inventory. 95% 95% Continued usage of “green consolidated procurement instruments” as designated by PWGSC.
Photocopiers These are multi-year lease contracts with varying start and end dates in different regions. 100% 100% All of ACOA's units were leased through green consolidated procurement instruments.

Multifunctional units will be considered when renewing leases, thereby eliminating the need for additional office equipment (such as scanners and fax machines).
 

Part C: Reduction Initiatives for Specific Goods (Optional/Where Applicable)

Performance Measure For Part C:

Total quantity of a consumable purchased (e.g., paper) or an asset owned/leased (e.g., printing devices) relative to total number of full-time employees (FTEs).  

Consumable/Asset 2008-09
Level as Ratio
# per FTE
2010-11
Target
Description/Comments
Printers The ratio was one printer per five employees. *To decrease ACOA's existing ratio, wherever operationally applicable

*The geographical location of ACOA's offices and the requirements of ACOA teleworkers are factors in determining the required number of printers.

ACOA will review the requirement when printers are being replaced, and will redirect printing to multifunctional units wherever applicable, therefore reducing the number of printers on site.

The use of multifunctional devices will also reduce the procurement of new scanners and fax machines.
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Canada Border Services Agency

Table 1.1: Part A: Green Procurement Capacity Building
Activity 2008-09
Level
as %
2010-11
Level
as %
Description/Comments

1a. Training for procurement
and materiel management staff

75%

100%

Formal green procurement training is provided annually through the CBSA's National Procurement Workshop. However, due to staff turnover in the past fiscal year, the CBSA achieved a 75 percent completion rate.
Government-wide green procurement training is now available through Campusdirect, the online campus of the Canada School of Public Service. The Office of Greening Government Operations, Treasury Board Secretariat and the Canada School of Public Service developed this online course. It is free of charge for federal departments and agencies. It takes about two to four hours to complete and is mandatory for 2010.
The online green procurement course is a mandatory requirement for satisfactorily completing the CBSA's Purchasing and Supply-1 Apprenticeship Program. 

1b. Training for acquisition cardholders

100%

100%

Green procurement is covered in the mandatory online acquisition card training program. Cardholders do not receive their cards until there is documented proof that they have completed the online training course.

2. Performance evaluations

100%

100%

Environmental considerations have been incorporated into the performance appraisal of the functional head of procurement and material management. This will continue in 2010.

3. Procurement processes and controls

60%

100%

The terms and conditions of all requests for proposal and contracts indicate the need to be mindful of producing, delivering, packaging and reducing waste with the sustainable targets in mind. These standard clauses are incorporated into all CBSA contracts.


Table 1.2: Part B: Use of Green Consolidated Procurement Instruments
Good/Sevice 2008-09
Level
2010-11
Target
as %
Description/Comments
$ %
IT printers Not available 80%100%

Two-sided printing/printers are mandated by the CBSA's Innovation, Science and Technology Branch. Dollar figures are unavailable because the Canada Revenue Agency purchases the network printers that the CBSA uses.

Paper – Recycled Not available 0%

Not available

The use of recycled paper is encouraged; however, it is not tracked in the CBSA's financial system. Work has been initiated to capture this information for 2010-11.


Table 1.3: Part C: Reduction Initiatives for Specific Goods
Consumable/Asset 2008-09
Level as Ratio
# per FTE
2010-11
Target
Description/Comments
Nil Nil Nil There are no reduction initiatives at this time for specific goods at the CBSA. Printers (assets) and paper (consumables) are already strictly controlled by management.

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Canada Industrial Relations Board

Green Procurement

Part A: Green Procurement Capacity Building

Performance Measures for Part A:

1a. Number of procurement and materiel management staff with formal green procurement training (e.g., C215 or in-house tailored alternative) relative to total number of procurement and materiel management staff.

1b. Number of acquisition cardholders with formal green procurement training (e.g., C215 or in house tailored alternative) relative to total number of acquisition cardholders.

2. Number of performance evaluations of managers and functional heads of procurement and materiel management that incorporate environmental considerations relative to total number of performance evaluations of managers and functional heads of procurement and materiel management.

3. Progress and plans to improve the integration of environmental considerations in management processes and controls relative to procurement.


Activity 2008–09
Level
as %
2010–11
Target
as %
Description/Comments
1a. Training for Procurement and Materiel Management Staff — 100% The CIRB Procurement and Materiel Management staff comprises a complement of two FTEs, the Manager and a procurement officer. The online Green Procurement course (C215) offered by the Canada School of Public Service (CSPS) will be a required course as part of their 2010–11 training plan.
1b. Training for Acquisition Cardholders — 50% The online Green Procurement course (C215) offered by the CSPS will be a recommended course for all acquisition cardholders as part of their 2010–11 training plan.
2. Performance Evaluations – 100% Requirement for ensuring environmental considerations form part of the procurement decision-making process will be included in the performance evaluation of the Manager, Materiel Management, as well as in the evaluation of the subordinate procurement employee.


3. Procurement Processes and Controls The CIRB continues to support the protection of the environment and sustainable development by ensuring environmental considerations form part of the procurement decision-making process and choosing preferable goods and services within the green market.

The CIRB is also reviewing its materiel management and procurement policies, directives and procedures, which will provide the capacity to track, monitor and report on green procurement targets and initiatives in line with Government of Canada direction.

Part B: Use of Green Consolidated Procurement Instruments


Description/Comments
The CIRB purchases primarily involve office supplies, office furniture and IT equipment. These purchases are made through the use of the PWGSC Standing Offer on products and services that provides best prices, better quality and a green procurement guarantee (e.g. recycled material, environmental performance).

In FY 2010–11, the CIRB will amend its procurement/acquisition database to capture and track the use of green consolidated procurement instruments, and purchases that include environmental considerations.

Part C: Reduction Initiatives for Specific Goods (Optional/Where Applicable)


Description/Comments
The CIRB is in the process of replacing fax machines by fax servers at headquarters as well as in its regional offices. Incoming faxes will be received through the network thereby reducing considerably the use of paper and ink as well as the asset inventory.

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Canada Revenue Agency

Green Procurement

Part A: Green Procurement Capacity Building


Activity
2008-09 Level as%
2010-11 Target as%
Description/Comments
1a. Training for Procurement and Materiel Management Staff
25%
100%
The CRA requires that all procurement officers and managers take green procurement training. The recommended course is C215 from the Canada School of Public Service
1b. Training for Acquisition Cardholders
100%
100%
The mandatory CRA in-house tailored course for acquisition cardholders includes green procurement components. In 2008-09 all cardholders were trained as a result of the transfer to the new Synergy purchasing system
2. Performance Evaluations
100%
100%
All managers and functional heads of procurement and materiel management include SD considerations in their performance agreements and evaluations. The CRA will strengthen the environmental considerations included in these performance agreements and evaluations
3. Procurement Processes and Controls
The CRA has:
  • Green Procurement Guidelines and Procedures
  • Greened its acquisition card processes
  • Greened strategic sourcing contracts
The CRA will:
  • Increase green options in the acquisition card processes
  • Increase options for green purchases
  • Increase the number of green strategic sourcing contracts
As part of consultations to prepare its CRA Sustainable Development Strategy 2011-14, the CRA will review its procurement processes and controls to augment the integration of environmental considerations

Part B: Use of Green Consolidated Procurement Instruments


Good / Service
2008-09
Level as
2010-11 Target as%
Description/Comments
 
$
%
 
 
Office Supplies
$9,407,187
100%
100%
All CRA office supplies are purchased through green consolidated procurement instruments (as designated by CRA). These mandatory National Strategic Sourcing Contracts include: office paper, telephone sets, filing and storage cabinets, long service awards, toner cartridges, envelopes, headsets
Vehicles
$385,602
100%
100%
All CRA vehicle purchases use the designated PWGSC green procurement instrument for vehicles (PWGSC Standing Offers for the Supply and Delivery of Vehicles)
Publications
$18,941,297
77%
85%
Eight (8) of the CRA 12 consolidated procurement instruments for publications are green

Part C: Reduction Initiatives for Specific Goods


Consumable / Asset
2008-09
Level as ratio # Per FTE
2010-2011 Target
Description/Comments
Office Paper
5,385 sheets of office paper/ FTE
5,064 sheets of office paper/ FTE
The target represents a 10% reduction over the CRA SD Strategy 2007-10 target of 5,640 sheets of office paper/FTE

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Canada School of Public Service

Green Procurement


Part A: Green Procurement Capacity Building


Activity 2008-09
Level
as %
2010-11
Target
as %
Description/Comments
1a. Training for Procurement and Materiel Management Staff 50 100 All Procurement staff will be trained on Green Procurement through Campusdirect.
1b. Training for Acquisition Cardholders N/A 10 Recommendations will be made to Finance requiring that all acquisition cardholders be trained on Green Procurement.
2. Performance Evaluations 0 100 Recommendations will be made to include Green Procurement into performance evaluations.
3. Procurement Processes and Controls 100 100 Canada School of Public Service will review existing departmental guidelines in order to improve the consideration of Green Procurement in decision making.

Part B: Use of Green Consolidated Procurement Instruments


Good/Sevice 2008-09
Level as
2010-11
Target
as %
Description/Comments
$ %
Paper 124,511.30 100 100

Canada School of Public Service promotes the use of mandatory green procurement instruments. The Canada School of Public Service's financial system has been replaced with access to SAP through Health Canada. Data related to the amount spent on paper is expected to be available in future years.

Binders 139,849.53 100 100

Canada School of Public Service promotes the use of mandatory green procurement instruments. The Canada School of Public Service's financial system has been replaced with access to SAP through Health Canada. Data related to the amount spent on binders is expected to be available in future years.


Part C: Reduction Initiatives for Specific Goods (Optional/Where Applicable)


Consumable/Asset 2008-09
Level as Ratio
# per FTE
2010-11
Target
Description/Comments
N/A N/A N/A The Canada School of Public Service purchases many Green consumables that are used by Canada School of Public Service's clients and not by Full-time Equivalent (FTE), the ratio per FTE would not be accurate

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Canadian Environmental Assessment Agency

Green Procurement

Green Procurement Capacity Building


Activity 2008-2009
Level as %
2010-2011
Target as %
Description/Comments
Training for Procurement and Materiel Management Staff 0% 100%
  • Based on 3 FTEs in the field of procurement and materiel management. Employee training plans for fiscal year 2010-2011 will include the CSPS C215 and more tailored training for each FTE for 2011-2012.
Training for Acquisition Cardholders Information not available 75%
  • Based on 33 cardholders and considering staffing turnover in positions where most cardholders are found, basic training will be requested during the next fiscal year with a target of 75% in 2010-2011.
Performance Evaluations 0% N/A
  • At this time, it is not possible to provide this information. The Agency will need to re-evaluate the possibility in the next fiscal year.
Procurement Processes and Controls 25% 75%
  • Limited acquisition requirements. 98% of goods/assets and 100% of acquired services are centralized, therefore enabling an effective oversight of processes and controls. A new oversight approach has been approved by senior management and adopted/applied/enforced by the Agency's Procurement Unit.

 

Use of Green Consolidated Procurement Instruments


Good/Service 2008-2009
Level as %
2010-2011
Target
as %
Description/Comments
$ %
Paper 3.5k 98% 98%
  • All Agency paper is recycled paper bought via suppliers on the Standing Offer Index (SOI). 98% of all paper is made of at least 30% post consumer waste fibre. Only a very small percentage is purchased outside the standing offer vehicle.
Desktops/Laptops 75k 100% 100%
  • All Agency desktops and laptops are purchased jointly with Environment Canada through a Request for Volume Discount (RVD). The process is similar to the SOI with supplier pricing based on a larger requested volume.

 

Reduction Initiatives for Specific Goods


Consumable/Asset 2008-2009
Level as Ratio
# per FTE
2010-2011
Target
Description/Comments
Paper 4,000 3,500
  • Developing employee awareness about paper consumption will be the main vehicle used for reduction (i.e. all-staff email reminders with messaging such as: do not print draft document if unnecessary; proofread documents prior to printing; read emails on screen instead of printing).
Desktops/Laptops 1 1
  • Since 2007, reduction efforts have been implemented by extending the supplier onsite warranty when acquiring desktops and laptops through an RVD. Monitoring to ensure a cost-effective lifecycle will be the Agency's main target.


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Canadian Food Inspection Agency

3.1.1 Green Procurement

3.1.1.1 Part A: Green Procurement Capacity Building
Activity 2008-09 Level as % 2010-11 Target as % Description/Comments
1a. Training for Procurement and Materiel Management Staff  20%  100%

Materiel and procurement staff will complete Campus Direct's C215 Training course entitled "Green Procurement."

Green Procurement training will be incorporated into the next cycle of the Individual Learning Plan process.

Monitoring and tracking of staff participation is adequately tracked through staff Human Resources (HR) files.

1b. Training for Acquisition Cardholders 5% 25%

Cardholders with over 60 purchases per year must complete Campus Direct's C215 Training course entitled "Green Procurement".

2. Performance Evaluations 0% 100%

Environmental considerations will be incorporated into the next cycle of the Performance and Feedback Review process.

Monitoring and tracking of staff participation is adequately tracked through staff HR files.

3. Procurement Processes and Controls 25% 75%
  1. Increase green procurement component in existing procurement training packages.
  2. Develop controls to ensure environmental criteria are included in Request for Proposals (RFPs) where applicable.
  3. Incorporate environmental assessment component into the CFIA's supply strategy.
  4. Develop tracking and monitoring strategy for procurements exceeding $10,000.
3.1.1.2 Part B: Use of Green Consolidated Procurement Instruments
Good / Service 2008-09 Level as 2010-11 Target as % Description/Comments
$ millions %
On-Road Light Duty Vehicles 0.3 100 100

Public Works and Government Services Canada (PWGSC) Motor Vehicle Standing Offer (DISO) for all Light Duty Vehicles.

Furniture 0.2 10 80

PWGSC furniture green standing offers will be mandatory, or if no green consolidated procurement instruments exist, green criteria will be incorporated in the bid request documents.

3.1.1.3 Part C: Reduction Initiatives for Specific Goods
Consumable / Asset 2008-09
Level as ratio # Per FTE
2010-11 Target Description/Comments
All N/A N/A

The Agency is in the process of baselining key environmental aspects of its activities and operations that will allow for future target setting.

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Canadian Grain Commission

Green Procurement

Part A: Green Procurement Capacity Building

 


Activity 2008-09
Level
as %
2010-11
Level
as %
Description/Comments
Training for Procurement and Materiel Management Staff 0 100 The Procurement Team completed the E Campus course on Green Procurement in December, 2009.
Training for Acquisition Cardholders 0 25 The CGC 's goal is to have 25% of existing card holders and all new card holders complete the E Campus course on Green Procurement. In addition, the CGC will explore developing an in house training package for Green Procurement.
Performance Evaluations 0 100 This was on the Head, Procurement, Contracting, and Materiel Management's 2009-2010 goals.
Procurement Processes and Controls 100 100
  • Printer maintenance contract including supply of re-cycled cartridges for all printers in Head Quarters (HQ) and Regional Offices
  • Use of 30% recycled paper in all copiers at HQ
  • Working on strategies for E Waste; Computers for School
  • Where available trade in of equipment versus disposal
  • Where available purchase of Energy Smart electronic equipment
  • Purchase of Hybrid or Flex fuel vehicles.

Part B: Use of Green Consolidated Procurement Instruments

 


Good/Sevice 2008-09
Level
2010-11
Target
as %
Description/Comments
$ %
Furniture 199 824 100% 100% The CGC will continue to use mandatory standing offers for furniture.
Imaging Devices 151 880 100% 100% The CGC will continue to use mandatory standing offers for printers and photocopiers.
Printing 14 040 38% 45% The CGC will continue to use Supply Arrangements for printing and will continue efforts to increase the use of “30% recycled stock”. The goal is to increase the use of recycled stock from 38% to 45%.
Paper/envelopes 13 305 100% 100% The will continue to purchase “30% recycled stock” for all paper/envelopes. In addition, the CGC will investigate mandatory double sided printing in HQ with a goal of reducing paper use.

Part C: Reduction Initiatives for Specific Goods (Optional/Where Applicable)

 


Consumable/Asset 2008-09
Level as Ratio
# per FTE
2010-11
Target
Description/Comments
Duplex printers 1/6 1/5 This represents 104 duplex printers. The goal over the next year is to replace existing inventory of printers with up to 10 new duplex printers. By making it mandatory in HQ to double side print, paper consumption will be reduced by approximately 2%.


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Canadian Heritage

Table 3: Green Procurement

Part A: Green Procurement Capacity Building

Performance Measures For Part A:

1a. Number of procurement and materiel management staff with formal green procurement training (e.g., C215 or in-house tailored alternative) relative to total number of procurement and materiel management staff.

1b. Number of acquisition cardholders with formal green procurement training (e.g., C215 or in-house tailored alternative) relative to total number of acquisition cardholders.

2. Number of performance evaluations of managers and functional heads of procurement and materiel management that incorporate environmental considerations relative to total number of performance evaluations of managers and functional heads of procurement and materiel management.

3. Number of departmental procurement processes and controls that incorporate environmental considerations relative to total number of departmental procurement processes and controls that should address environmental considerations.  Alternatively, departments can report on progress and plans to improve the integration of environmental considerations in management processes and controls relative to procurement.


Activity 2008-09
Level
as %
2010-11
Level
as %
Description/Comments
Training for Procurement and Materiel Management Staff 95 100 Most Contracting and Materiel Management Division personnel have taken some formal training on green procurement (C215).
Training for Acquisition Cardholders 100 100 In order for employees to obtain an acquisition card, they must have access to the Integrated Financial and Material System (IFMS). Although "green" is not covered in the acquisition card training, it is part of the IFMS training that is mandatory prior to gaining access to the system.
Performance Evaluations 0 100 Environmental considerations will be included in the evaluations of managers and functional heads of procurement and materiel management.
Procurement Processes and Controls n/a n/a Plans will be made to define environmental considerations in order to improve the integration in the procurement decision making, with respect to management processes and controls.

Part B: Use of Green Consolidated Procurement Instruments

Performance Measures For Part B:

Dollar value of purchases against green consolidated procurement instruments (as designated by PWGSC) for a specified good or service relative to total dollar value of purchases for that good or service.  Departments should include a minimum of 2 goods or services (e.g., IT Hardware, Imaging Devices, and Paper).

When a green consolidated procurement instrument (as designated by PWGSC) is not used or is unavailable for the specified good or service, this performance measure should be used: Dollar value of purchases that incorporate environmental considerations for a good or service relative to total dollar value of purchases for that good or service. Departments should indicate when a green consolidated procurement instrument for a good or service (as designated by PWGSC) is not used.


Good/Sevice 2008-09
Level
2010-11
Target
as %
Description/Comments
$ %
Overall Goods and Services

3,210,856

4.2 4.5 Determined through the use of Green Standing Offers (as identified in PWGSC's list), and as identified by users of the Integrated Financial and Material System.
IT Goods 2,297,394 73 75 Determined through the use of Green Standing Offers, the amount referenced is actual "green spending", while the percentage refers to the overall green spending ratio (when compared to overall spend).
Vehicles 1 100 100 One hybrid vehicle was purchased during the targeted fiscal year.

Part C: Reduction Initiatives for Specific Goods (Optional/Where Applicable)

Performance Measure For Part C:

Total quantity of a consumable purchased (e.g., paper) or an asset owned/leased (e.g., printing devices) relative to total number of full time employees (FTE).


Consumable/Asset 2008-09
Level as Ratio
# per FTE
2010-11
Target
Description/Comments
Paper purchases

16,660,000 sheets total / 1,969 FTE

8,461 sheets/FTE

A reduction of 0.5% of the total consumption of paper (83,300 less sheets). Paper consumption is based on the paper distribution and FTE in the NCR. Figures are calculated on the volume of boxes of paper purchased. Specialty paper or smaller purchases combined with other items (such as with bigger orders of office supplies) are not included in the calculation.

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Canadian Human Rights Commission

Green Procurement

Part A: Green Procurement Capacity Building

1a. Number of procurement and materiel management staff with formal green procurement training (e.g., C215 or in-house tailored alternative) relative to total number of procurement and materiel management staff.

1b. Number of acquisition cardholders with formal green procurement training (e.g., C215 or in-house tailored alternative) relative to total number of acquisition cardholders.

2. Number of performance evaluations of managers and functional heads of procurement and materiel management that incorporate environmental considerations relative to total number of performance evaluations of managers and functional heads of procurement and materiel management.

3. Number of departmental procurement processes and controls that incorporate environmental considerations relative to total number of departmental procurement processes and controls that should address environmental considerations.


Activity 2008–09
Level
as %
2010–11
Level
as %
Description/Comments
1a. Training for Procurement and Materiel Management Staff 83 100 C215 and/or CSPS online training will be mandatory for all Administrative Services Staff.
1b. Training for Acquisition Cardholders 83 100 CHRC will recommend CSPS online training to all cardholders.
2. Performance Evaluations 0 100  
3. Procurement Processes and Controls 100 100  

Part B: Use of Green Consolidated Procurement Instruments

Dollar value of purchases against green consolidated procurement instruments (as designated by PWGSC) for a specified good or service relative to total dollar value of purchases for that good or service.


Good/Service 2008–09
Level as
2010–11
Target
as %
Description/Comments
$ %
Paper $31,695.53 10 10 30% recycled paper

Part C: Reduction Initiatives for Specific Goods (Optional/Where Applicable)

Total quantity of a consumable purchased (e.g., paper) or an asset owned/leased (e.g., printing devices) relative to total number of full time employees (FTE).


Consumable/Asset 2008–09
Level as Ratio
# per FTE
2010–11
Target
Description/Comments
Paper 12,700 10,000 Sheets of paper per FTE
Printers 4.7 5.0 Printers per FTE

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Canadian Institutes of Health Research

Green Procurement

Part A: Green Procurement Capacity Building


Activity 2008-09
Level
as %
2010-11
Target
as %
Description/Comments
Training for Procurement and Materiel Management Staff 0 100

All procurement personnel completed the Green Procurement (C215 course) in 2009-10.

Training for Acquisition Cardholders 0 100 In-house alternative training will be delivered to acquisition cardholders in 2010-11. Training will be provided on an ongoing basis as new acquisition cards are issued to employees.
Performance Evaluations 0 100 Starting in 2010-11, environmental considerations in support of the Green Procurement Policy objectives will form an integral part of the yearly performance evaluations of the Director, Financial Operations and Monitoring, and the Manager, Procurement.
Procurement Processes and Controls N/A 100
  • Green Procurement is part of CIHR's in-house procurement training program on contracting delivered to managers and employees involved in procurement activities.
  • CIHR maintains a spreadsheet to track its green procurement acquisitions.
  • CIHR developed a Green Procurement Plan in 2009-10. The Plan includes green procurement targets. To increase employee awareness of green procurement, the plan has been posted on CIHR's procurement intranet site.
  • CIHR will provide ongoing in-house alternative training to acquisition cardholders starting in 2010-11.

Part B: Use of Green Consolidated Procurement Instruments


Good/Sevice 2008-09
Level
2010-11
Target
as %
Description/Comments
$ %
Paper 27.7K 100 100 All paper for printing and business centres is green as of 2008-09.
Printing Services 220K 100 100 All printing services are green as of 2008-09.


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Canadian Intergovernmental Conference Secretariat

Green Procurement

Part A: Green Procurement Capacity Building

Performance Measures For Part A:

1a. Number of procurement and materiel management staff with formal green procurement training (e.g., C215 or in-house tailored alternative) relative to total number of procurement and materiel management staff.

1b. Number of acquisition cardholders with formal green procurement training (e.g., C215 or in-house tailored alternative) relative to total number of acquisition cardholders.

2. Number of performance evaluations of managers and functional heads of procurement and materiel management that incorporate environmental considerations relative to total number of performance evaluations of managers and functional heads of procurement and materiel management.

3. Number of departmental procurement processes and controls that incorporate environmental considerations relative to total number of departmental procurement processes and controls that should address environmental considerations. Alternatively, departments can report on progress and plans to improve the integration of environmental considerations in management processes and controls relative to procurement.


Activity 2008-09
Level
as %
2010-11
Level
as %
Description/Comments
1a. Training for Procurement and Materiel Management Staff 20% 86% Training for Green procurement course C215 of the Canada School of Public Service will be added to the employees training plans.
1b. Training for Acquisition Cardholders 50% 100% These employees are also part of the Procurement and Materiel Management Staff.
2. Performance Evaluations 0% 100%  
3. Procurement Processes and Controls Data unavailable 100% CICS plans to improve the tracking and monitoring of departmental management processes and controls relating to green procurement. This will be done by developing and implementing a new procurement strategy.

Part B: Use of Green Consolidated Procurement Instruments

Performance Measures For Part B:

Dollar value of purchases against green consolidated procurement instruments (as designated by PWGSC) for a specified good or service relative to total dollar value of purchases for that good or service. Departments should include a minimum of 2 goods or services (e.g., IT Hardware, Imaging Devices, Paper).

When a green consolidated procurement instrument (as designated by PWGSC) is not used or is unavailable for the specified good or service, this performance measure should be used: Dollar value of purchases that incorporate environmental considerations for a good or service relative to total dollar value of purchases for that good or service. Departments should indicate when a green consolidated procurement instrument for a good or service (as designated by PWGSC) is not used.


Good/Sevice 2008-09
Level as
2010-11
Target
as %
Description/Comments
$ %
Data not available       CICS plans to improve the tracking and monitoring of the use of green consolidated procurement instruments, or purchases that include environmental considerations. This will be done by developing and implementing a new procurement strategy.

Part C: Reduction Initiatives for Specific Goods (Optional/Where Applicable)

Performance Measure For Part C:

Total quantity of a consumable purchased (e.g., paper) or an asset owned/leased (e.g., printing devices) relative to total number of full time employees (FTE).


Consumable/Asset 2008-09
Level as Ratio
# per FTE
2010-11
Target
Description/Comments
Printing devices 0.78 0.17  

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Canadian International Development Agency

CIDA's 2010-2011 Report on Plans and Priorities
Greening CIDA's Internal Operations Programs
Green Procurement

Activity 2008–2009 Level 2010–2011 Target Description/Comments
1a. Training for procurement and material management staff 100% 100%

In 2007, all the personnel responsible for material management and planning have completed PWGSC online training (C215). Training was delivered in a classroom to maximize learning.

Some position incumbents have changed. It has been forecasted that their training will be done by 2011.

1b. Training for acquisition cardholders 15% 30% All credit cardholders responsible for corporate purchases have been trained. All the cardholders responsible for non-corporate purchases (125) will be trained by 2012.
2. Performance evaluation 0% 0% By 2011, a communication strategy will have been developed to integrate training on environmental aspects into performance evaluations.
3. Procurement processes and controls    
  1. Integration of green procurement strategies into an asset-management plan, including special considerations for disposal. Implementation forecasted by 2011.
  2. Life cycle of furniture included in renovation projects.
  3. Initiated the development of an Agency Print Strategy, including environmental objectives and targets. Implementation forecasted to be done by 2011.
  4. Initiated the development of MM Green Procurement Report in SAP. Implementation forecasted to be done by 2011.
  5. Green criteria to be included in telecommunications purchases (e.g. rebuilt telephone sets).

 

Goods/Services 2008–2009 Level 2010–2011 Target Description/Comments
Computers and monitors $320,000 100% 100% Purchased through PWGSC Green National Master Standing Offers (NMSO).
Laptops $205,000 100% 100% Same
Servers $150,000 100% 100% Same
Vehicles $54,300 100% 100%
  1. Both vehicles purchased are compliant with the Green Procurement Policy requirements (flex-fuel and/or hybrid vehicles).
  2. Purchased through PWGSC Green NMSO.
Office furniture(1) $90,700 100% 100% Purchased through PWGSC Green NMSO.
Paper $112,900 100% TBD
  1. A print strategy is being developed with a focus on paper reduction.
  2. Purchased through PWGSC Green NMSO.
Battery recycling service 5% 100% 100% Green P.O. Service.
(1) In line with green procurement best practices and life cycle, used furniture has been used instead of new furniture, reducing overall purchases.

 

Consumables/ Assets 2008–2009 Ratio Based on Number per FTE 2010–2011 Target Description /Comment
Paper (boxes) 1/1.7 TBD
  1. A print strategy is being developed with a focus on paper reduction.
  2. There has been a 15% reduction since 2007 by implementing double-sided printing as a default feature.

Ratio based on permanent and casual employees only.

Photocopiers 1/31 TBD

A print strategy is being developed with a focus on reducing the number of devices using paper.

Leased for entire Agency.

Ratio based on permanent and casual employees only.

Used furniture (2) (3) n/a n/a  
(2) Short-term strategy:
  • Reuse existing furniture.
  • Purchase new furniture through PWGSC Green NMSO.
(3) Long-term strategy:
  • Renew furniture, such as wall panels, with 100% recycled/recyclable fabrics.
  • Reduce waste by using new technology, such as removable walls.
  • Increase natural light on floors by relocating enclosed offices in centre.
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Canadian Northern Economic Development Agency

Green Procurement

The Canadian Northern Economic Development Agency (CanNor) was only established in August 2009. As such, little data related to green procurement is available. CanNor will be developing a procurement strategy in 2010–2011.

Part A: Green Procurement Capacity Building


Activity 2008–2009
Level
as %
2010–2011
Level
as %
Description/Comments
1a. Training for Procurement and Materiel Management Staff N/A 100% To support the objectives of the Policy on Green Procurement, staff involved in procurement and materiel management will be required to take the Canada School of Public Service Green Procurement Course (course C215 through Campusdirect).
1b. Training for Acquisition Cardholders N/A 50% To support the objectives of the Policy on Green Procurement, acquisition cardholders will be required to take the Canada School of Public Service Green Procurement Course (course C215 through Campusdirect).
2. Performance Evaluations N/A N/A CanNor does not anticipate needing to staff a position of manager or functional head of procurement and materiel management. Should this change, environmental considerations will be incorporated in the performance evaluation for the position.
3. Procurement Processes and Controls N/A N/A In 2010–2011, CanNor will develop its procurement strategy taking into consideration requirements of the Policy on Green Procurement. As part of that strategy, the Agency will assess the need to include environmental considerations in its management processes and controls.

 

Part B: Use of Green Consolidated Procurement Instruments


Good/Service 2008–2009
Level
2010–2011
Target
as %
Description/Comments
$ %
Paper products N/A N/A 100 CanNor will purchase paper products using the standing offer list of Public Works and Government Services Canada (PWGSC) unless the list conflicts with requirements related to the purchase of goods/services under land claims agreements applicable in the territories.
Information Technology (IT) Hardware N/A N/A 100 CanNor will purchase IT hardware using PWGSC's standing offer list unless there is a conflict with requirements related to the purchase of goods/services under land claims agreements applicable in the territories.

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Canadian Nuclear Safety Commission

Green Procurement

Part A: Green Procurement Capacity Building


Activity 2008-09
Level
as %
2010-11
Target
as %
Description/Comments
1a. Training for Procurement and Materiel Management Staff 0% 85% The CNSC Senior Contracting Officer has attended PWGSC's Green Procurement Workshops and participated in Working Groups during FY 2009-2010. The remainder of the CNSC's procurement staff will be completing training offered through the Canada School of Public Service.
1b. Training for Acquisition Cardholders 0% 0% The CNSC Acquisition card policy/procedure is being revised. As part of the CNSC Management Fundamentals course, all holders of acquisition cards will be required to take training.
2. Performance Evaluations   100% CNSC management officials responsible for application of Green procurement practices will include performance evaluation measures in their performance management contracts.
3. Procurement Processes and Controls Where applicable Where applicable CNSC utilizes PWGSC procurement tools which are all in accordance with the Green Procurement initiatives.


Part B: Use of Green Consolidated Procurement Instruments


Good/Sevice 2008-09
Level
2010-11
Target
as %
Description/Comments
$ %
Computers and laptops 1,337,547 82 85 Wherever possible all acquisitions of computer and laptops are made through the use of PWGSC green procurement tools.
Office Furniture and Fixtures 472,208 100 100 All acquisitions of office furniture and fixtures are made through the use of PWGSC green procurement tools.


Part C: Reduction Initiatives for Specific Goods


Consumable/Asset 2008-09
Level as Ratio
# per FTE
2010-11
Target
Description/Comments
Copy machines 0.0409 0.0365 The CNSC reviews copy machine utilization yearly to ensure that optimal number and usage are present to support ongoing and future organizational needs.
Fleet vehicles 0.0317 0.0306 The CNSC performs a yearly review of fleet requirements to ensure that optimal number and usage are present to support ongoing and future organizational needs.

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Citizenship and Immigration Canada

Green Procurement

Part A: Green Procurement Capacity Building

Performance Measures for Part A:

1a. Number of procurement and materiel management staff with formal green procurement training (e.g., C215 or in-house tailored alternative) relative to total number of procurement and materiel management staff.

1b. Number of acquisition cardholders with formal green procurement training (e.g., C215 or in-house tailored alternative) relative to total number of acquisition cardholders.

2. Number of performance evaluations of managers and functional heads of procurement and materiel management that incorporate environmental considerations relative to total number of performance evaluations of managers and functional heads of procurement and materiel management.

3. Number of departmental procurement processes and controls that incorporate environmental considerations relative to total number of departmental procurement processes and controls that should address environmental considerations. Alternatively, departments can report on progress and plans to improve the integration of environmental considerations in management processes and controls relative to procurement.


Activity 2008–2009
Level
as %
2010–2011
Level
as %
Description/Comments
1a. Training for Procurement and Materiel Management Staff Data not available 80%

The entire procurement team is in transition training as a prerequisite to obtaining contracting authority.

Materiel managers and procurement personnel will attend green procurement training either through the Treasury Board Secretariat Professional Development and Certification Program for the Procurement, Materiel Management and Real Property Communities or through other federal government green procurement course offerings.

The Personal Learning Plan will be a good indicator to track training data.

1b. Training for Acquisition Cardholders  Data not available 60%

The department will adjust current training to include training on green procurement to acquisition cardholders in 2010–2011.

Common Services maintains a record of all cardholders, which provides a tracking mechanism.

The Procurement and Contracting Client User Guide will be provided to all cardholders as part of their training.

2. Performance Evaluations Data not available 80%

Performance evaluations will be prepared or amended accordingly.

The established procedures for green procurement will be outlined in the procedures manual for procurement officers and the Procurement and Contracting Client User Guide will provide guidance to Citizenship and Immigration (CIC) clients.

Results will be obtained when procurement officers apply their training and demonstrate a better understanding of the PWGSC Policy on Green Procurement. For more information on the policy, visit www.tpsgc-pwgsc.gc.ca/ecologisation-greening/achats-procurement/politique-policy-eng.html.

3. Procurement Processes and Controls Data not available 60%

Policy and procedures have been developed that consider CIC's sustainable development strategy in the procurement process. They form part of the Procurement and Contracting Procedures Manual.

Environmental considerations are integrated in the procurement process, particularly as it relates to green procurement contractual arrangements established by Public Works and Government Services Canada (PWGSC), which forms part of CIC's Procurement Policies.

CIC's financial management system (SAP) will provide reporting data.



Part B: Use of Green Consolidated Procurement Instruments

Performance Measures for Part B:

Dollar value of purchases against green consolidated procurement instruments (as designated by PWGSC) for a specified good or service relative to total dollar value of purchases for that good or service. Departments should include a minimum of two goods or services (e.g., information technology (IT) hardware, imaging devices, paper).

When a green consolidated procurement instrument (as designated by PWGSC) is not used or is unavailable for the specified good or service, this performance measure should be used: dollar value of purchases that incorporate environmental considerations for a good or service relative to total dollar value of purchases for that good or service. Departments should indicate when a green consolidated procurement instrument for a good or service (as designated by PWGSC) is not used.


Good/Sevice 2008–2009
Level
2010–2011
Target
as %
Description/Comments
$ %
Computer Hardware and Peripherals 3.5 100% 100%

The procurement policy and procedures to acquire goods and services use PWGSC consolidated procurement instruments.

Professional Services 58.0 80% 80% Acquisitions Branch of PWGSC and the Green Procurement Team of the Procurement Renewal Office has the mandate to coordinate and support the implementation of the Policy on Green Procurement. CIC will apply the policy as presented and prescribed.

Part C: Reduction Initiatives for Specific Goods

Performance Measure for Part C:

Total quantity of a consumable purchased (e.g., paper) or an asset owned/leased (e.g., printing devices) relative to total number of full-time employees (FTEs).


Consumable/Asset 2008–2009
Level as Ratio
# per FTE
2010–2011
Target
Description/Comments
Network Printers 1 per 6 FTEs 1 per 10 FTEs

The PWGSC planning ratio for printers found in the Fit-Up Standards: Technical Reference Manual is one printer station per 10–15 employees. In addition, CIC provides one printer each per director general and administrative assistant and one per director or director's assistant. CIC applies this standard on all floors that are being optimized.

Information Management Technologies Branch (IMTB) has advised that they will have a plan on a reduction of local printers in place in future (study in progress).

IMTB monitors and tags assets for all CIC IT equipment.


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Correctional Service Canada

Green Procurement


As per the CSC Sustainable Development Strategy for the period of 2007-2010, our targets were two fold: (1) By March 2010, we will develop and publish an internal policy on Green Procurement; (2) By March 2010, 50% of our purchasing officers will receive training on Green Procurement.

CSC will develop the methodology and processes for collecting data on benchmarks and targets for Green Procurement and will report on the results in the 2011-12 DPR.


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Department of Finance Canada

Green Procurement

Part A: Green Procurement Capacity Building



Activity 2008–09
Level
as %
2010–11
Target
as %
Description/Comments
Training for procurement and materiel management staff 100% 100% The Department of Finance Canada commits to ensuring that 100% of procurement and contracting functional specialists will complete green procurement training (through Canada School of Public Service course C215) within 6 months of joining the Procurement and Contracting Section.
Training for acquisition cardholders No data available 75% Acquisition cards provide a convenient and practical method of procuring and paying for goods and services. They simplify the process of procuring and paying for goods and services, thereby generating savings in procurement and expenditure processing. The use of acquisition cards is recommended for purchases of day-to-day operational goods and services. They are not used for large dollar purchases, complex transactions, fleet-related operating expenses, travel or capital assets. Therefore, the C215 Green Procurement course is not recommended as the standard. Alternatively, in-house information sessions on green procurement will be held to ensure that cardholders have a basic understanding and appreciation of green procurement and take into account environmental considerations when making procurement decisions. The goal for 2010–11 has been set at 75%, taking into account employee turnover and availability.
Performance evaluations No data available All identified managers and functional heads will have environmental consideration clauses incorporated into their performance evaluations for the 2011–12 fiscal year.

The Director, Contracting and Procurement, will have environmental considerations included in his/her performance evaluation in 2010–11.

A method of monitoring and evaluating the inclusion of environmental/green procurement considerations in performance evaluations will also be developed.

Consideration will be given to possible approaches for adding environmental considerations to performance appraisals for other functional procurement staff in 2011–12.
Procurement processes and controls   By March 31, 2011, all identified management processes and controls relating to procurement will have incorporated environmental considerations.

Identify procurement processes and controls that will be modified to include environmental considerations, and modify processes accordingly.

Establish a system for monitoring the inclusion of environmental considerations in new management processes and controls.

Part B: Use of Green Consolidated Procurement Instruments



Good/Service 2008–09
Level
2010–11
Target
as %
Description/Comments
$ %
IT hardware and peripherals No data   95% Finance uses Public Works and Government Services Canada (PWGSC) procurement instruments whenever possible. For purchases outside of PWGSC standing offers, efforts will be made to ensure that IT hardware purchases incorporate environmental considerations, such as ENERGY STAR, the use of non-hazardous materials, and restrictions on hazardous substances as described in the Waste in Electrical and Electronic Equipment (WEEE) Directive, the Restriction of Hazardous Substances (RoHS) Directive, the Electronic Product Environmental Assessment Tool (EPEAT), and the Institute of Electrical and Electronics Engineers (IEEE) Standards.
Vehicles No data   100% The Department will continue the practice of purchasing hybrid executive vehicles.
Furniture     95% The Department uses PWGSC procurement instruments whenever possible. Purchases made outside of the standing offers will take into account environmental considerations.

Part C: Reduction Initiatives for Specific Goods



Consumable/Asset 2008–09
Level as Ratio
# per FTE
2010–11
Target
Description/Comments
Photocopy paper No data available*   Baseline to be re-established and efforts made to reduce paper usage by using electronic media and encouraging staff to consider the requirement for printed copies prior to printing or copying.
Print/copier devices No data available   Baseline to be established and efforts made to reduce the number of print/copier devices per FTE.
*The use of consumables such as photocopy paper was previously tracked and reported on behalf of the Department of Finance Canada, Treasury Board of Canada Secretariat and Canada Public Service Agency. Recent changes to the service model require a review of the data-capturing process and the establishment of new baselines for each department.

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Department of Foreign Affairs and International Trade

Table 3: Green Procurement

Part A: Green Procurement Capacity Building

Performance Measures for Part A:

1a. Number of procurement and materiel management staff with formal green procurement training (e.g. C215 or in-house tailored alternative) relative to total number of procurement and materiel management staff.

  • All managers and staff of the Procurement, Materiel Management and Logistics Division have successfully completed the online course C215 (Green Procurement) from the Canada School of Public Service, and the course was also recorded in each employee's Performance Management Plan (PMP).

  • In the IT/IM Contracting Division, all managers and staff will have completed the online course C215 (Green Procurement) by March 31, 2010. Currently over 50% of the managers and staff have completed the training.

1b. Number of acquisition cardholders with formal green procurement training (e.g., C215 or in-house tailored alternative) relative to total number of acquisition cardholders.

  • All acquisition cardholders of the Procurement, Materiel Management and Logistics Division have successfully completed the online training course C215 (Green Procurement).

  • In the IT/IM Contracting Division, all acquisition cardholders (two persons) have successfully completed the online training course C215 (Green Procurement).

2. Number of performance evaluations of managers and functional heads of procurement and materiel management that incorporate environmental considerations relative to total number of performance evaluations of managers and functional heads of procurement and materiel management.

  • In the Procurement, Materiel Management and Logistics Division, all managers and functional heads (three persons) apply and incorporate environmental considerations into their day-to-day procurement and materiel management activities.

  • In the IT/IM Contracting Division, all managers and functional heads apply/incorporate environmental considerations in their day-to-day procurement and materiel management activities. Green procurement is a part of the PMPs for managers.

3. Number of departmental procurement processes and controls that incorporate environmental considerations relative to total number of departmental procurement processes and controls that should address environmental considerations.

  • Environmental considerations are part of every stage of life cycle management. This includes procurement and materiel management activities such as procurement, SHOP@DFAIT, central stores operations, and the disposal and reissue of consumable and furniture items. Headquarters has also been actively involved during the 2007-2009 period in investigating the best method to establish and track green procurement targets over time. To accomplish this task, efforts were made to integrate a tracking system into the Integrated Management System (IMS), which is the electronic program used for procurement as well as other management tasks. However, as the IMS operates as part of the SAP application used by all government departments, any changes to the system would affect all SAP users, resulting in significant training needs and other logistical impacts. These tracking modifications may still be established within the IMS over the long term; however; a change of this nature requires multidepartmental input and approval to succeed. Interdepartmental discussions are in progress through the Integrated Financial and Materiel Management System (IFMS) Core working group and will continue into the 2010-2011 fiscal year. Development of the reporting format is still in progress; however, any reporting modification or upgrade to the IMS is currently on hold. Before proceeding with this program, the member departments of the IFMS Cluster (Core) Forum have asked to wait until the Standing Committee on Government Operations and Estimates or central agencies have made a further decision or clarification to have the green reporting requirement made mandatory.

  • The IT/IM Contracting Division has developed and put into place an e-waste disposal strategy that incorporates the latest Crown asset disposal policies. Assets are disposed of in an environmentally friendly manner, with a strong preference for reuse, through initiatives such as providing computers for schools, providing used equipment to the 2010 Winter Games committee, and using the Crown assets disposal auction site. When disposal is necessary, the department uses approved companies in the provincial recycling program and has set aside items for disposal under the forthcoming PWGSC e-waste disposal standing offer.

  • During fiscal year 2010-2011, broadcast messages will be used as a primary communications and awareness tool to inform all DFAIT employees about environmental initiatives and issues.


Procurement, Materiel Management and Logistics Division
Activity 2008-2009 Level as % 2010-2011 Target as % Description/Comments
1a. Training for procurement and materiel management staff 100% 100% All managers and staff of the Procurement, Materiel Management and Logistics Division have successfully completed the online course C215 (Green Procurement) from the Canada School of Public Service.
1b. Training for acquisition cardholders 100% 100% All acquisition cardholders of the Procurement, Materiel Management and Logistics Division have successfully completed the online training course C215 (Green Procurement).
2. Performance evaluations 100% 100% In the Procurement, Materiel Management and Logistics Division, all managers and functional heads (three persons) apply and incorporate environmental considerations into their day-to-day procurement and materiel management activities.
3. Procurement processes and controls 100% 100% Environmental considerations are part of every stage of life cycle management. This includes procurement and materiel management activities such as procurement, SHOP@DFAIT, central stores operations, and the disposal and reissue of consumable and furniture items.




IT/IM Contracting Division
Activity 2008-2009 Level as % 2010-2011 Target as % Description/Comments
1a. Training for procurement and materiel management staff 50% 100% In the IT/IM Contracting Division, all managers and staff will have completed the online course C215 (Green Procurement) by March 31, 2010. Currently over 50% of the managers and staff have completed the training.
1b. Training for acquisition cardholders 100% 100% In the IT/IM Contracting Division, all acquisition cardholders (two persons) have successfully completed the online training course C215 (Green Procurement).
2. Performance evaluations 100% 100% In the IT/IM Contracting Division, all managers and functional heads apply/incorporate environmental considerations in their day-to-day procurement and materiel management activities. Green procurement is a part of the PMPs for managers.
3. Procurement processes and controls 100% 100% Environmental considerations are part of every stage of life cycle management. This includes procurement and materiel management activities such as goods and services procurement, SHOP@DFAIT, and an improved asset management and disposal strategy.



Part B: Use of Green Consolidated Procurement Instruments

Performance Measures for Part B:

  • Dollar value of purchases against green consolidated procurement instruments (as designated by PWGSC) for a specified good or service relative to total dollar value of purchases for that good or service. Departments should include a minimum of 2 goods or services (e.g. IT hardware, imaging devices, paper).

  • When a green consolidated procurement instrument (as designated by PWGSC) is not used or is unavailable for the specified good or service, this performance measure should be used: Dollar value of purchases that incorporate environmental considerations for a good or service relative to total dollar value of purchases for that good or service. Departments should indicate when a green consolidated procurement instrument for a good or service (as designated by PWGSC) is not used.



Procurement, Materiel Management and Logistics Division
Good/Service 2008-2009 Level as 2010-2011 Target as % Description/Comments
$ %
Copier paper $250,000 100% 100% It is the standard practice of the Procurement, Materiel Management and Logistics Division to purchase recycled copier paper (30% recycled content) for use at Headquarters and satellite locations in the National Capital Region.
Office supplies $1,000,000 65% 70%

In the 2008-2009 fiscal year, Headquarters established a means of tracking green product purchases related only to central stores purchases through the use of the SHOP@DFAIT website. This website allows the Headquarters procurement group to communicate, via an online catalogue, as to which available stores products are more environmentally friendly or "green" (by marking them with a green dot), which empowers purchasers to make informed decisions. This system will also track the number of green products purchased through central stores, with the baseline to be established in the 2009-2010 fiscal year.

Other green procurement initiatives include the introduction of a battery recycling program, under which employees are encouraged to return used batteries to the stores for appropriate disposal. During fiscal year 2009-2010, another initiative is the introduction of rechargeable batteries, which ultimately will decrease the purchase of regular batteries and reduce the number of batteries being recycled.


The IT/IM Contracting Division uses PWGSC consolidated procurement instruments.


IT/IM Contracting Division
Good/Service 2008-2009 Level as 2010-2011 Target as % Description/Comments
$ %
Computers and monitors ~$2,000,000 100% 100% It is the standard practice of the IT/IM Contracting Division to purchase using the PWGSC Standing Offer for Computers and Monitors for items to be used at Headquarters and satellite locations in the National Capital Region. This standing offer incorporates environmental considerations into its solicitation process using standards set by Energy Star and EPEAT and according to TCO (Total Cost of Ownership).
Printers ~$300,000 100% 100% It is the standard practice of the IT/IM Contracting Division to purchase using the PWGSC Standing Offer for Printers to be used at Headquarters and satellite locations in the National Capital Region.

Part C: Reduction Initiatives for Specific Goods (Optional/Where Applicable)

Performance Measure for Part C:

Total quantity of a consumable purchased (e.g. paper) or an asset owned/leased (e.g. printing devices) relative to total number of full-time employees (FTE).


Procurement, Materiel Management and Logistics Division
Consumable/ Asset 2008-2009 Level as Ratio No. Per FTE 2010-2011 Target Description/Comments
Copier paper (sheets purchased during
2008-2009)
2,500 FTE (estimated)

6,723 boxes with 5,000 sheets per box = 33,615,000 sheets
The objective for 2010-2011 is to reduce the consumption of paper at Headquarters by 10%. The department is in the process of implementing a policy to make double-sided printing standard practice at Headquarters.




IT/IM Contracting Division*
Personal Printers 20% 2% Green procurement initiatives include reducing the number of personal printers for employees within the IT/IM Contracting Division; no replacement printers were purchased.
Scanners 5% 10% During the 2009-2010 fiscal year, the IT/IM Contracting Division introduced the use of scanners to electronically file and send procurement documents.

*Another initiative was the introduction of operating procedures that incorporate the latest green procurement and disposal policy for the disposal of e-waste.

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Department of Justice Canada

Green Procurement

Part A: Green Procurement Capacity Building


Activity 2008-09
Level as %
2010-11
Target as %
Description/Comments
1a. Training for Procurement
and Materiel Management Staff
50% 100% All procurement and materiel management professionals will receive green-procurement training as it applies to the materiel life cycle.
1b. Training for Staff with Limited Procurement Authority (Also known as IFMS users) 100% 100% All IFMS users will be provided basic training in accordance with the requirements for green procurement.
1c. Training for Acquisition Cardholders 100% 100% All Acquisition cardholders will receive training on the requirements for green procurement. 
2. Performance Evaluations 30% (indirectly linked to our objectives on fostering best practices and alignment with government of Canada agenda on procurement)  100% All procurement and materiel management personnel will have green procurement clauses in their annual performance agreements

Consideration to be given to having green procurement clauses in the annual performance agreements of functional leaders responsible for key phases in the procurement process
3. Procurement Processes and Controls   100% Commensurate with the Department's procurement activities, the materiel management, procurement management, investment planning, and risk management frameworks incorporate environmental principles and considerations. 

Also, active senior level leadership by the Departmental SDS champion is incorporated into the departmental governance framework.

Additionally, the Department of Justice employee Code of Conduct will include a commitment to sustainable development, including minimizing negative impacts on the environment.

 

Part B: Use of Green Consolidated Procurement Instruments


Good/Sevice 2008-09 Level as 2010-11
Target
as %
Description/Comments
$ %
Paper Total Paper Spend: $213K

$195K spent against PWGSC Standing Offer, of which $174K was recycled paper.
91.8% purchased through PWGSC Standing Offers, of which 90% was recycled paper 100% The Department uses PWGSC consolidated procurement instruments for the acquisition of all paper.
Printers Given that printers were purchased in a decentralized manner, it is not possible to determine total spent []; however, all equipment purchases are made in accordance with PWGSC policies and vehicles.   100%

Note: purchasing of printers will be done through a centralized portal, so  consolidated reporting on purchases will be available
The Department uses PWGSC consolidated procurement instruments for the acquisition of all printers across the Department. 

Disposal of surplus printers is also completed in accordance with federal and provincial initiatives.

 

Part C: Reduction Initiatives for Specific Goods (Optional/Where Applicable)


Consumable/Asset 2008-09
Level as Ratio
# Per FTE
2010-11
Target
Description/Comments
Paper 4696 FTES

$213K spent

Equates to $45.35 per FTE
7% reduction (average decline over the last four years)

$42.18 per FTE
As part of its efforts to reduce paper consumption, the Department is implementing default two-sided printing on all black-and-white printers. 

Additionally, the Department is committed to making greater use of electronic formats for distribution of documents and reports.
Printers Given that printers were purchased in a decentralized manner, it was not possible to determine a ratio of printers to FTE. The Department will reduce its employee-to-printer ratio as per a print strategy and baseline that is being developed Q4 of 2009-10. The Department is developing an enterprise print strategy aimed at reducing the overall number of printers.  The strategy will be completed in March 2010, and will establish hard targets. 

Additionally, the departmental life cycle management approach to printer replacement relies on ENERGY STAR compliant devices.

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Economic Development Agency of Canada for the Regions of Quebec

Green procurement

Part A: Reinforcement of green procurement capability

Activity 2008-2009 2010-2011 Description and comments
Rate as percentage Goal as percentage
Training for employees responsible for purchasing and materiel management 90% 10% A briefing was provided by Public Works and Government Services Canada (PWGSC) for all Administration Branch employees, and a briefing was provided by the Agency for all administrative assistants.

The goal for 2010-2011 would be to raise new assistants' awareness following staff changes.
Training for procurement card holders 100% To be determined with the offices selected for the pilot project Currently, there are only two procurement card (credit card) holders. A pilot project could be implemented during 2010-2011 to increase the number of procurement card holders.
Performance evaluations 100% Maintain the rate Integration of environmental considerations is not explicitly mentioned in performance evaluations, but these considerations are part of the principle of sound management of material resources and must be aligned with government priorities.
Procurement process and controls 100% Maintain the rate The procurement process is part of the quality management system (ISO). The Agency has integrated a green component in its Asset Management Framework and acquisitions strategy.

Part B: Use of bundled green procurement instruments

Item/Service 2008-2009 rate 2010-2011 goal as percentage Description and comments
in dollars in percentage
Vehicles $33,197 5% 17% Vehicle purchasing is carried out centrally for the Agency. Suppliers recommended by PWGSC are used. When automobiles are replaced, the goal is to acquire hybrid vehicles.
Paper $15,898 65% 75% The goal is to buy 30% and/or 100% recycled paper for all Agency business offices and Head Office.
Service contract for sustainable disposal of items $2,253 100% 100% For disposal of our items, the Agency uses companies recommended by PWGSC that perform recycling and safe disposal of end-of-life electronic equipment.

Part C: Reduction initiatives targeting specific items

Non-durable goods/ capital goods 2008-2009 2010-2011 Description and comments
Rate
Quantity per full-time employee
Goal
Photocopiers 32 for 422 employees, or 1 per 13 employees Increase to more than 65% the number of leased photocopiers including print, fax and other functions More than 60% of photocopiers have print and fax options, thus minimizing the number of machines.
Shredders 24 for 422 employees, or 1 per 17 employees Maintain the number The use of shredders reduces the amount of paper thrown in the garbage and increases recycling.
Service contract for Shred-It recycling boxes 8 for 273 Head Office employees Maintain the services The use of recycling boxes reduces the amount of paper thrown in the garbage.
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Environment Canada

Green Procurement

Part A: Green Procurement Capacity Building


Activity 2008-09
Level
as %
2010-11
Level
as %
Description/Comments
Training for Procurement and Materiel Management Staff N/A 100% As part of the training included in the certification program for the Federal Government Procurement and Materiel Management Community, all the PG's at Environment Canada (as well as other government departments) are obliged to take the training course on Green Procurement as offered by the Canada School of Public Service. Completion of this course will continue to be required for all PG's in the Department.
Training for Acquisition Cardholders N/A N/A In the past, EC has provided in-house training on Green procurement to many of its acquisition cardholders. This training is no longer delivered given that spending on acquisitions cards only constitutes about half of 1 percent of low-risk spending.
Performance Evaluations 100% 100% Currently, there is no formal system in place to track performance evaluations. However, the appropriate management personnel are committed to applying green procurement commitments to work plans and evaluations for 2010-11.
Procurement Processes and Controls 2 out of 2
(100%)
4 out of 5
(80%)
EC is currently involved in several planning and policy exercises that incorporate environmental management considerations. The Integrated Investment Planning (IIP) process, underway since June 2007, supports departmental, horizontal and government-wide priorities, considers areas of highest risk, serves program outcomes and supports sustainable development. The objective of investment planning is to achieve value-for-money and sound stewardship through effective investment planning that ensures resources for existing and new assets are allocated in a diligent and rational manner. In addition to the evaluation process that ranks a request based on its capacity to fulfill government commitments, provide sound financial performance, and measure accurate environmental risk, a supplemental review of all requests is also performed by a Senior Policy Advisor in the Environmental Affairs Division for any other environmental impacts that may not be apparent or obvious.
Environment Canada's Information Technology (IT) Assets Management Policy ensures an integrated approach to the procurement, deployment, operation, maintenance and disposal of IT assets that take into consideration the environmental impact at each stage of an asset's lifecycle. For example, all new IT asset acquisitions take into consideration reduced power consumption, longer service life, re-use, minimal and or recycled packaging and environmentally-friendly disposal. As more energy-efficient and more environmentally-friendly models are made available on the PWGSC standing offer for IT Hardware, EC will continue to consider and utilise the National Master Standing Offer for its IT hardware purchases.
Other departmental processes are also underway such as the Real Property Framework, the National Accommodations Framework, and the Asset Lifecycle Management Tool. All of these are currently in development and will incorporate environmental considerations.

 

Part B: Use of Green Consolidated Procurement Instruments


Good/Sevice 2008-09
Level
2010-11
Target
as %
Description/Comments
$ %
IT Hardware N/A N/A 100% As a matter of course, the use of PWGSC's green consolidated procurement instruments (i.e. mandatory standing offers) is the norm in the department's contracting process and strongly suggested to managers for its integrated environmental considerations as well as for its time-efficiency and cost-effectiveness. Current data systems create challenges for measurement of this type. EC will, however, continue to adopt new procurement instruments as is both feasible and in keeping with movement in the federal government towards increasing use of such instruments.

 

Part C: Reduction Initiatives for Specific Goods (Optional/Where Applicable)


Consumable/Asset 2008-09
Level as Ratio
# per FTE
2010-11
Target
Description/Comments
Paper, Printers N/A N/A EC has been implementing an internal procedure where all printers installed on new computers incur a default setting for double-sided print preference. This reduces the amount of paper being consumed per print job. A pilot project on printer consolidation has been underway since June 2007, where the number of network and local printers, fax machines and photocopiers are reduced. This too reduces the amount of paper consumed. The sum of these measures allows EC to consume about half the standard per employee in office-based work or about 5,000 sheets per employee. Due to its very low environmental risk and excellent success, a target has not been set.


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Fisheries and Oceans Canada

Green Procurement

 

Part A: Green Procurement Capacity Building


Activity 2008-09
Level
as %
2010-11
Target
as %
Description/Comments
Training for Procurement and Materiel Management Staff 90% 100% Staff involved with contracting for goods or services received Green Procurement training in the form of:
C215 On-line Course (Canada School of Public Service)
or
Required Training Courses (Canada School of Public Service)
Corporate Services Contracting personnel who have not completed the C215 course as of December 2009 will be required to complete it by March 31, 2010.
Training for Acquisition Cardholders 100% 100% Training presently involves meeting with each new card holder and explaining the legislative responsibilities to them. Green procurement links are provided to them as well as our DFO Finance and Administration 101 Web information pertaining to various departmental procurement and contracting policies. DFO allows the card holders to use SOAs up to the limit of the mandatory and other SOAs. Activities against SOA firms where the GAC is used cannot be tracked by Oracle, but in 2010-11, tracking GAC transactions will be attempted.
DFO regional managers are exposed to Green Procurement requirements via the Delegated Authorities Training courses provided; completion of C215 is encouraged.
Performance Evaluations — — As yet, full reporting requirements have not been identified for Oracle insofar as Green Procurement is concerned. A team will be looking into the use of Line Objects and various flex fields in Oracle to allow DFO to access Green procurement activities more readily.
Procurement Processes and Controls — — DFO is currently modifying our Green Procurement policy to reflect the Sustainable Development strategies and targets to align Oracle to allow for better monitoring and reporting.
GAC Green procurement transactions will require dialogue between DFO and the Bank of Montreal to supply Vendors' names based on the Public Works and Government Services Canada's Green SOAs.

 

Part B: Use of Green Consolidated Procurement Instruments


Good/Service 2008-09
Level
as %
2010-11
Target
as %
Description/Comments
Computer Equipment 85% 100% DFO has had in place for three years a complete Life Cycle Assets Management process for acquiring PCs, which have been ordered against specific standards, which include "greening" provisions and were purchased against SOAs put in place by PWGSC.
LCAM procurement activities for last FY and up until November 30, 2009 were:
2008-09   $4,765,000.00
2009-10   $2,735,000.00
The ability to report from our Financials on service contracts against Green SOAs issued by PWGSC will not be available until 2010-11.
Photocopier Paper (Recycled) Details to follow Details to follow Due to the inability to access detailed transactions for paper procurement/consumption, DFO can report of the amount of recycled paper purchased for the major centres using high volume photocopiers.
Discussions with our systems and financial group will allow us to design reporting abilities to report on recycled paper consumption in the new year.
The recycled paper purchased for 2008-09 and 2009-10 for four out of seven Regional HQs High Speed copiers is as follows:
2008-09  $137,000.00
2009-10 as of Nov. 30 $117,000.00

 

Part C: Reduction Initiatives for Specific Goods (Optional/Where Applicable)


Consumable/Asset 2008-09
Level as %
2010-11
Target as %
Description/Comments
Personal Computers: Life Cycle Assets Management (LCAM) 85% 100% LCAM of PCs is now at 100% for PCs connected to the Departmental Wide Area Network. The PWGSC Departmental Individual Standing Offers and Supply Arrangements used by DFO to acquire PCs are environmentally friendly and DFO is further moving to bulk palletized wrapped deliveries to reduce the impact of surplus packaging.
Printers — — Currently, leases call for double-sided print capacity. Study to be performed to increase ratio of employees to printers.
Consumables [Inventory] — — Currently, DFO is reviewing the inventory management of consumables. We have a number of systems that do not report on a national basis; none that track "green" consumables in particular. The target date to have inventory systems reporting nationally is 2011-12. Green reporting will be factored into any further developments.

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Health Canada

Green Procurement

Part A: Green Procurement Capacity Building

 


Activity 2008-09
Level as %
2010-11
Target as %
Description/Comments
1a. Training for Procurement
and Materiel Management Staff
 29 100 A 100% training level of procurement and materiel management staff was achieved in 2009-2010. The training received is a combination of the Canada School of Public Service Course and in-house training delivered at the Department's annual workshop for procurement and materiel management staff.
Health Canada plans to maintain a 100% training level for procurement and materiel management staff by training new staff as they arrive.
1b. Training for Acquisition Cardholders  100* 100* Since June 2006, all new acquisition card holders have received an introduction to green procurement and have been encouraged to take the Canada School of Public Service green procurement course.
In 2010-2011, Health Canada will update and expand the green procurement training received by new acquisition card holders to include information on greening services and new tools available, such as environmental considerations to include in service contracts and a PWGSC green language repertoire. Health Canada will also continue to promote the Canada School of Public Service green procurement course to acquisition cardholders.
2. Performance Evaluations  0 100 In 2010-11, Health Canada will integrate environmental considerations in the  performance agreements of all functional heads of procurement and materiel management.
3. Procurement Processes and Controls 83 86 Health Canada now has five procurement processes and controls that incorporate environmental considerations:
  • Procurement Planning
  • Asset Management Policy Framework
  • Contract and Requisition Control Committee
  • Information Technology Procurement
  • SAP Materiel Management module
In 2010-11, Health Canada will define requirements for integrating environmental considerations into an acquisition card process. Health Canada will also implement a new Fleet Management Policy Suite to give clear direction on all fleet management processes. The Policy Suite incorporates environmental considerations throughout the fleet management lifecycle, such as mandating a standard list of vehicles available to Health Canada users based on the operational requirements of the Department (acquisition) and promotion of ethanol and alternative fuel usage to reduce emissions (usage).

*Not including cardholders who received their Health Canada acquisition card prior to June 2006.

Part B: Use of Green Consolidated Procurement Instruments

In 2010-11, Health Canada plans to promote the use of green consolidated procurement instruments (as designated by Public Works and Government Services Canada (PWGSC)) for goods and services, where available, and establish baseline reporting on usage.


Good/Sevice 2008-09
Level
2010-11
Target
as %
Description/Comments
$ %
Informatics services 28,070,685* 100 100 Informatics services are procured through a standardized process and all requirements are purchased through PWGSC consolidated procurement instruments, which are greened through PWGSC's Commodity Management Framework. Informatics services are currently the only service where Health Canada monitors the percentage of consolidated procurement instrument use.
Information technology goods 13,782,073* 100 100 Information technology assets comprise 48% of all departmental assets and are procured through a standardized process. All requirements are purchased through PWGSC consolidated procurement instruments. Information technology goods are currently the only commodity where Health Canada monitors the percentage of consolidated procurement instrument use.

*does not include acquisition card purchases

Part C: Reduction Initiatives for Specific Goods (Optional/Where Applicable)

In 2010-11, Health Canada will assess possible reduction initiatives for specific goods.

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Human Resources and Skills Development Canada

Table 2 - Green Procurement

Departmental Green Procurement processes are based on achieving value-for-money - leveraging procurement in order to accomplish broader social, economic and environmental outcomes, in compliance with certain policies, such as the Policy on Green Procurement.

Departmental purchasing patterns for products essential to operations are assessed using key standards to support sustainable development. Electronic-based Green Procurement processes are also an important part of the Department's commitment to reduce the environmental footprint of paper-based transactions particularly for thousands of low dollar value transactions. Since departmental purchasing is subject to the use of mandatory standing offers established by Public Works and Government Services Canada, work continues to identify opportunities where Green Procurement can be improved. Appropriate communications strategies and tools including the Purchasing Portal, will ensure appropriate use of "green" items.

The Department is raising awareness and understanding of Green Procurement through training and communications. Functional specialists receive training through courses offered by the School of Public Service, and managers and administrative staff receive information through departmental awareness sessions. Green Procurement information is added to the Departmental Purchasing Portal and employees receive regular information through the Intranet site and communiquιs.

A National Departmental Working Group tracks key commodities purchased, to identify opportunities, and leverage procurement tools from Public Works and Government Services Canada. Where government-wide tools are not available, the department is building green requirements, for example; refurbishing its office screens and panels.

More specifically, the Department will continue to assess opportunities to decrease paper-based transactions and improve the efficiency and costs associated with low dollar value procurement promoting appropriate use of the Acquisition Card and the Procurement Portal.

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Immigration and Refugee Board of Canada

Green Procurement

Part A: Green Procurement Capacity Building
Activity 2008-09
Level
as %
2010-11
Target
as %
Description/Comments
Training for Procurement and Materiel Management Staff 38% 50% Five of the current 16 IRB procurement and materiel management officers have received formal training on green procurement. The long-term objective is for all 16 to receive the training. However, with limited personnel availability in the regions, the IRB realistically anticipates having approximately one-half of the targeted staff trained by the end of 2010-11.
Training for Acquisition Cardholders 0% 75% We currently have 51 personnel with acquisition cards at the IRB, only 2 of whom have received formal training on green procurement during 2009-10. Mandatory training for the remaining 49 employees will begin in 2010-11. We expect to achieve 75% by the end of 2010-11 and 100% by the end of 2011-12.
Performance Evaluations 33% 50% The aim over the next three years is to have green procurement objectives included in the performance evaluations of all procurement staff. They will be included in the evaluations of all Headquarters staff during 2010-11, for a target of 50% of procurement personnel. The remaining 50% will be achieved by expanding to procurement staff in the regions over the next three years.
Procurement Processes and Controls 20% 100% The IRB Procurement Log currently accounts for all Green Procurement.

Part B: Use of Green Consolidated Procurement Instruments


Good/Sevice 2008-09
Level
2010-11
Target
as %
Description/Comments
$ % %
Paper $31,735* 6% 100% Paper was identified as one of the IRB's consumable products to target for green procurement. In 2009-10, the IRB switched completely to recycled paper and will continue this practice in 2010-11.
IT Hardware $740,643* n/a 75% IT hardware was identified as one of the IRB's green procurement initiatives. The long-term objective is to achieve 100% of procurements against green consolidated procurement instruments. For 2010-11, the approval process currently in place will allow the IRB to achieve 75% (in dollar value) of this target.
Furniture $82,733* 42% 75% Furniture was identified as one of the IRB's green procurement initiatives. The long-term objective is to achieve 100% of procurements against green consolidated procurement instruments. For 2010-11, the IRB anticipates achieving 75% (in dollar value) of this target.

* Amount shown from 2008-09 Public Works and Government Services Canada (PWGSC) Annual Report. Does not include minor purchases from acquisition cards.


Part C: Reduction Initiatives for Specific Goods (Optional/Where Applicable)


Consumable/Asset 2008-09
Level as ratio
# Per FTE
2010-11
Target
Description/Comments
    To be determined. The IRB has identified three consumable purchases/assets where Green Procurement will be considered: paper, furniture and IT hardware.

IRB work was ongoing on a Green Procurement Policy and the Board was not in a position to provide a ratio target level by the production deadline for this report.
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Indian and Northern Affairs Canada and Canadian Polar Commission

Green Procurement

Part A: Green Procurement Capacity Building

 


Activity 2008-09
Level
as %
2010-11
Level
as %
Description/Comments
Training for Procurement and Materiel Management Staff Data Unavailable 100%

INAC plans to have all procurement services positions trained in green procurement by March 2011.

The percentage of procurement stakeholders with training in green procurement is identified as a performance measure in the logic model for INAC's Sustainable Development Strategy target to implement green procurement.

Training for Acquisition Cardholders Data Unavailable 100% INAC plans to deliver green procurement training to existing acquisition cardholders and introduce mandatory green procurement training for new acquisition cardholders by March 2011.
Performance Evaluations

 15%
(4 of 27 positions)

100% At present, green procurement is incorporated only in the performance evaluations of three managers and one functional head at Headquarters since it is still in the process of being implemented. By March 2011, INAC plans to evaluate green procurement performance for all regional directors of Corporate Services and managers of administration.
Procurement Processes and Controls Data Unavailable 100%

All INAC requests for proposals include a general clause that requires the minimization of negative environmental impacts.

INAC plans to implement green procurement management controls and processes in all relevant departmental procurement instruments by February 2010.


Part B: Use of Green Consolidated Procurement Instruments

 


Good/Service 2008-09
Level
2010-11
Target
as %
Description/Comments
$ %
Passenger motor vehicles (16 vehicles)

$353,000

100% 100% INAC's on-road/light-duty vehicle acquisition process requires consideration of environmental impacts.
Office furniture $637,000 Data not available 100% The exact percentage of office furniture purchases that incorporated environmental considerations is currently unknown because some purchases with a total value of less than $5,000 were done with acquisition cards. All other purchases for office furniture utilized green consolidated procurement instruments as designated by PWGSC.

Part C: Reduction Initiatives for Specific Goods (Where Applicable)

 


Consumable/Asset 2008-09
Level as Ratio
# Per FTE
2010-11
Target
Description/Comments
N/A    

No departmental reduction initiatives for specific goods were in place during 2008–2009.

INAC plans to establish at least three reasonable, achievable and meaningful departmental green procurement targets by June 2010.


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Industry Canada

Green Procurement

Part A: Green Procurement Capacity Building

Performance Measures for Part A

1(a) Number of procurement and materiel management staff with formal green procurement training (e.g., C215 or in-house tailored alternative) relative to total number of procurement and materiel management staff.

1(b) Number of acquisition cardholders with formal green procurement training (e.g., C215 or in-house tailored alternative) relative to total number of acquisition cardholders.

2. Number of departmental procurement processes and controls that incorporate environmental considerations relative to the total number of departmental procurement processes and controls that should address environmental considerations. Alternatively, departments can report on progress and plans to improve the integration of environmental considerations in management processes and controls relative to procurement.


Activity

2008–09
Level as %

2010–11
Target as %

Description/Comments

1(a) Training for Procurement
and Materiel Management Staff

6.60

60

6.6% of the procurement and materiel management staff has taken the formal training on Green Procurement (C215). It is anticipated that 60% of the staff will have completed the course by the end of 2010–11.

Reports will be requested from the Canada School of Public Service (CSPS) for tracking purposes.

1(b) Training for Acquisition Cardholders

0.01

5

Even though 0.01% of the acquisition cardholders have taken the Green Procurement formal training (C215), 25% have taken an in-house awareness training course on Green Procurement. This course will continue to be provided by Industry Canada.

2. Procurement Processes and Controls

0.00

10

Industry Canada will be tracking green procurement activities in the Integrated Financial and Materiel System (SAP) for control and reporting purposes. The current procurement procedures will be revised to accommodate the changes.


Part B: Use of Green Consolidated Procurement Instruments

Performance Measures for Part B

Dollar value of purchases against green consolidated procurement instruments, as designated by Public Works and Government Services Canada (PWGSC), for a specified good or service relative to total dollar value of purchases for that good or service. Departments should include a minimum of 2 goods or services (e.g., IT hardware, imaging devices, paper).

When a green consolidated procurement instrument (as designated by PWGSC) is not used or is unavailable for the specified good or service, this performance measure should be used: Dollar value of purchases that incorporate environmental considerations for a good or service relative to total dollar value of purchases for that good or service. Departments should indicate when a green consolidated procurement instrument for a good or service, as designated by PWGSC, is not used.


Good/Service

2008–09 Level as

2010–11 Target as
%

Description/Comments

$

%

Paper

351,701

100.0

100

The calculations were made based on NCR paper purchases only. The information for the regions was not available.

IT Hardware

1,003,969

85.7

90

The mandatory use of standing offers will continue to be followed by the Department. It is assumed that PWGSC is taking Green Procurement into consideration while setting up standing offers.


Part C: Reduction Initiatives for Specific Goods (Optional/Where Applicable)

Performance Measure for Part C

Total quantity of a consumable purchased (e.g., paper) or an asset owned/leased (e.g., printing devices) relative to the total number of full-time employees (FTE).


Consumable/ Asset

2008–09
Level as ratio
# Per FTE

2010–11
Target

Description/Comments

Print devices: Printers, copiers, scanners, faxes

1:2

1:8

The target ratio for the project is 1:8 over a 2-year period. The projected savings are estimated at $1.9 million/year at 100% implementation.


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Infrastructure Canada

Green Procurement

Part A: Green Procurement Capacity Building

Performance Measures for Part A:

1a. Number of procurement and materiel management staff with formal green procurement training (e.g., C215 or in-house tailored alternative) relative to total number of procurement and materiel management staff.

1b. Number of acquisition cardholders with formal green procurement training (e.g., C215 or in-house tailored alternative) relative to total number of acquisition cardholders.

2. Number of performance evaluations of managers and functional heads of procurement and materiel management that incorporate environmental considerations relative to total number of performance evaluations of managers and functional heads of procurement and materiel management.

3. Number of departmental procurement processes and controls that incorporate environmental considerations relative to total number of departmental procurement processes and controls that should address environmental considerations. Alternatively, departments can report on progress and plans to improve the integration of environmental considerations in management processes and controls relative to procurement.

Activity 2008-09 Level as % 2010-11 Target as % Description/Comments
1a. Training for Procurement and Materiel Management Staff 40% 100% Two contracting officers have received the Green Procurement Course being offered, which is part of the PG certification program.
1b. Training for Acquisition Cardholders  n/a TBD The Accounting Operations Unit is in the process of developing a new training package for Acquisition Cardholders, and green procurement will be incorporated into this training package.
2. Performance Evaluations n/a 100 % There is one position for the Manager of Contracting and Procurement, and one position for the Manager of Materiel Management. The second position reports to the Director, Finance and Administration Division. Green Procurement training will be incorporated into the 2010-2011 performance evaluations for both positions.
3. Procurement Processes and Controls n/a 100 % Infrastructure Canada uses standing offers that have green procurement considerations, however the current financial system does not have the ability to track and report the data. We have been advised by our service provider that the system will be upgraded in the new fiscal year which will allow procurement personnel to identify, track and report on green procurement.

Part B: Use of Green Consolidated Procurement Instruments

Performance Measures For Part B:

Dollar value of purchases against green consolidated procurement instruments (as designated by PWGSC) for a specified good or service relative to total dollar value of purchases for that good or service. Departments should include a minimum of 2 goods or services (e.g., IT Hardware, Imaging Devices, Paper).

When a green consolidated procurement instrument (as designated by PWGSC) is not used or is unavailable for the specified good or service, this performance measure should be used: Dollar value of purchases that incorporate environmental considerations for a good or service relative to total dollar value of purchases for that good or service. Departments should indicate when a green consolidated procurement instrument for a good or service (as designated by PWGSC) is not used.

Good / Service 2008-09 Level as 2010-11 Target as
%
Description/Comments
$ %
Paper n/a n/a 100% Currently Infrastructure Canada's financial management system does not track the category for green procurement, and therefore cannot report on it. Starting in the new fiscal year (2010-2011), the department will track all green procurement requests.
IT Equipment n/a n/a 75% Currently Infrastructure Canada's financial management system does not track the category for green procurement, and therefore cannot report on it. Starting in the new fiscal year (2010-2011), the department will track all green procurement requests.

Part C: Reduction Initiatives for Specific Goods (Optional/Where Applicable)

Performance Measure For Part C:

Total quantity of a consumable purchased (e.g., paper) or an asset owned/leased (e.g., printing devices) relative to total number of full time employees (FTE).

Consumable / Asset 2008-2009
Level as ratio
# Per FTE
2010-2011
Target
Description/Comments
Paper n/a n/a 100%
IT Equipment n/a n/a 75%
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Library and Archives Canada

Green Procurement

Part A: Green Procurement Capacity Building

Performance Measures For Part A:

1a. Number of procurement and materiel management staff with formal green procurement training (e.g., C215 or in-house tailored alternative) relative to total number of procurement and materiel management staff.

1b. Number of acquisition cardholders with formal green procurement training (e.g., C215 or in-house tailored alternative) relative to total number of acquisition cardholders.

2. Number of performance evaluations of managers and functional heads of procurement and materiel management that incorporate environmental considerations relative to total number of performance evaluations of managers and functional heads of procurement and materiel management.

3. Number of departmental procurement processes and controls that incorporate environmental considerations relative to total number of departmental procurement processes and controls that should address environmental considerations. Alternatively, departments can report on progress and plans to improve the integration of environmental considerations in management processes and controls relative to procurement.


Activity 2008-09
Level
as %
2010-11
Level
as %
Description/Comments
1a. Training for Procurement Personnel and Materiel Managers    100%      100%   Within Library and Archives Canada (LAC), all procurement personnel and materiel managers have received training in the acquisition component dealing with green procurement and environmental issues.

The objectives of LAC for 2010-11 will be to ensure procurement personnel and materiel managers keep up-to-date and take ongoing training on green procurement by integrating into their training plans the C215 online course offered by the Canada School of Public Service.
1b. Training for Acquisition Cardholders 20% 100% At Library and Archives Canada, acquisition cardholders have received mandatory personalized internal training, including a component on green procurement.

Furthermore, a green procurement checklist is available on the LAC intranet site.

LAC will strive to achieve the green procurement objectives for 2010-11 through the creation of an interactive online training tool for all LAC acquisition cardholders.

Green procurement training is also planned for all LAC personnel, who will be advised through newsletters.

We are also planning training sessions with acquisition cardholders in each LAC sector. These sessions will include a component on green procurement.
2. Performance Evaluations 82% 100% Of course, the performance evaluations for procurement personnel and materiel managers cover the purchase of goods and services with environmental considerations, as well as the associated projects, tools, and training.

The performance evaluation for the manager responsible for the Contracting and Materiel Management Section includes measures for the development of green procurement strategies. These strategies will have to be implemented in 2010-11.

The performance evaluations for senior contract officers in 2010-11 will have to include goals with environmental considerations.
3. Procurement Processes and Controls 37.5% 100% The use of the Public Works and Government Services Canada mandatory standing offers for green products and services is highly recommended within the department.

The use of recycled content and remanufactured products as well as the remanufacturing of current furnishings and equipment is always considered in the planning of goods acquisitions.

With regard to the disposal of goods, materiel management at Library and Archives Canada has a process in place for the disposal of surplus goods so that they may be reused to minimize environmental impacts.

Several processes will be implemented to achieve the 2010-11 objectives:

In order to support sustainable development goals, LAC has introduced mandatory double-sided printing for all its network printers. In 2009, a policy was introduced to decrease the number of printers in order to reduce energy consumption, electronic waste, office pollution, and paper consumption.

Managers at Library and Archives Canada will have to fill out a service request form in which the environmental aspect must be taken into account.

Regarding procurement and tender calls, a checklist will have to be filled out by each buyer to make sure environmental considerations are part of the planning and procurement process.

Quality control measures will also be implemented to make sure environmental considerations were taken into account in the procurement process.

All contract and tender call templates will be revised to include or reinforce the integration of environmental considerations.

Part B: Use of Green Consolidated Procurement Instruments

Performance Measures For Part B:

Dollar value of purchases against green consolidated procurement instruments (as designated by PWGSC) for a specified good or service relative to total dollar value of purchases for that good or service. Departments should include a minimum of 2 goods or services (e.g., IT Hardware, Imaging Devices, Paper).

When a green consolidated procurement instrument (as designated by PWGSC) is not used or is unavailable for the specified good or service, this performance measure should be used: Dollar value of purchases that incorporate environmental considerations for a good or service relative to total dollar value of purchases for that good or service. Departments should indicate when a green consolidated procurement instrument for a good or service (as designated by PWGSC) is not used.


Good/ Service 2008-09
Level as
2010-11
Target as
%
Description/Comments
$ %
Paper $31,814    100%      100%   Paper is purchased using mandatory standing offers.
Desktop computers $318,737 99% 95 to 97% Desktop computers are purchased centrally by the Information Technology Branch, mainly through mandatory standing offers. The only equipment purchased outside standing offers in 2008-09 was the more specialized equipment used for special projects where the specifications exceeded those of the standing offers.

Part C: Reduction Initiatives for Specific Goods (Optional/Where Applicable)

Performance Measure For Part C:

Total quantity of a consumable purchased (e.g., paper) or an asset owned/leased (e.g., printing devices) relative to total number of full time employees (FTE).


Consumable/Asset 2008-09
Level as Ratio
# per FTE
2010-11
Target
Description/Comments
Paper 18% reduction 25% reduction The mandatory double-sided printing on all network printers has led to a significant reduction in paper consumption.

We observed an 18% reduction in paper purchases by instituting this practice. Based on the data collected for 2009 until now, we foresee a 25% reduction for 2010-11.
Office printers 1:3.5 1:10 The implementation of a policy for office printers reduced the printer-to-employee ratio from 1:3.5 to 1:10
Batteries, cell phones, compact fluorescent bulbs, ink cartridges Information not available 350 to 450 kilograms of batteries

30 to 50 compact fluorescent bulbs

300 to 400 ink cartridges (MIRA)
An initiative for recycling batteries, cell phones, and compact fluorescent bulbs was implemented in June 2008 in three LAC buildings in the National Capital Region. This initiative aims to reduce the impact of these toxic materials on the environment by recycling them.

Ink cartridges are either returned to the manufacturer for re-use or sent to the [MIRA Foundation].
Paper shredding Data incomplete 4,108 metric tonnes for 4 out of 8 centres The tonnage of paper shredded is directly dependent on the client departments. Accordingly, we cannot provide specific goals for 2010-2011. We can, however, confirm that based on the document retention standard, 100% of the paper was shredded. We can also foresee that the quantities of paper sent to our centres will decrease according to the new records storage model. A paper shredding initiative has been in place for a number of years at the Library and Archives Canada Regional Service Centres. There is also a shredding program at one of the National Capital Region buildings available to all federal departments.
Computer equipment PC: 453
Laptop: 28
Monitor: 33
Printer: 61
Measure does not apply. The computer replacement plan is underway with a view to maximizing their life cycle and reducing their impact on the environment. Library and Archives Canada contributes to the Computers for Schools program. Electronic waste is sent to provincial programs to be recycled using green methods.
Organic waste Information not available 41% to 50% reduction for Place de la Citι.







70% to 80% reduction in phase II for Place de la Citι.
A composting initiative for paper towels used in the Place de la Citι building will be implemented in early 2010. A study showed that paper towels constituted 41% of the building's total waste and that organic waste accounted for another 29%.

Phase II of the composting of organic waste project is still under examination.

If the project proves successful, the composting initiative could be implemented in other LAC buildings.
Fuel reduction Measure does not apply The performance of this initiative will be confirmed through the expense report. LAC personnel have access to a "taxi" schedule for sharing taxis. This makes it possible to reduce not only departmental expenses, but also the fuel consumption. It also contributes to reducing greenhouse gasses.
Construction Measure does not apply Measure does not apply Library and Archives Canada has opted for the construction of a green building with a longer service life to store the nitrate collections. Energy expenditures are minimized because the green roof will provide better insulation for the building. The materials used for the building's construction are produced locally and some are composed of recycled materials, thus reducing the environmental impact.

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National Defence

Table 2: Green Procurement



Green Procurements

1.      How is your department planning to meet the objectives of the Policy on Green Procurements?

Defence and the Canadian Forces (CF) are committed to applying the principles of green procurement by integrating environmental performance considerations into material acquisition and support (MA&S) policies, decision-making processes and practices in a manner that supports the concept of sustainable development, satisfies legal and policy requirements, reinforces performance management and is relevant to the Defence and CF mission. In support of Treasury Board Secretariat (TBS) Contracting Policy Notice 2006-1 – Policy on Green Procurement,  the DND/CF issued, on December 1st 2006, DAOD 3015-0 – Green Procurement and on 2 November 2007, DAOD 3015-1 – Management of Green Procurement. These directives apply to employees of the Department and are orders that apply to officers and non-commissioned members of the Canadian Forces. DAOD 3015-0 confirms the requirement for the Defence and the CF to apply the principles of green procurement by integrating environmental performance considerations into Defence and CF material acquisition and support (MA&S) policies, decision-making processes and practices in accordance with the TBS Policy on Green Procurement and the DND/CF DAOD 3000-0, Materiel Acquisition and Support. The supporting DAOD 3015-1 explains how the green procurement policy is to be implemented, and defines the roles and responsibilities in respect of the management of green procurement in Defence and the CF; specific topics include operating principles, costing, integration of environment performance considerations, monitoring and reporting, and responsibilities.

2.      Has your department established green procurement targets?    

                 Yes X

No

In Progress

3.      Describe the green procurement targets that have been set by your department and indicate the associated benefits anticipated.

The Defence Sustainable Development Strategy 2006 is the DND/CF action plan and is based on the hierarchy of strategic and operational direction through the Defence chain of command. At the highest level, broad strategic commitment to the development and implementation of the Defence Sustainable Development Strategy (SDS) is provided through the Report on Plans and Priorities and through the Defence Plan. The Department's progress on meeting its SDS commitments is reported to Government as an integral part of the annual Departmental Performance Report.  The SDS Strategic commitments (land use management, infrastructure and procurement) are the key indicators upon which the Department relies to measure and report its progress in meeting its sustainable development goals and objectives. Strategic commitment 3 addresses the implementation of a proactive and comprehensive Green Procurement programme across Defence and meets the recently promulgated Federal Government Policy on Green Procurement by:   

Initiative

Indicator(s)

Supporting Action(s)

  • Supporting the federal green procurement agenda (SC.3.1.)

 

  • Number of Commodity Groups relevant to Defence
  • Number in which Defence participates
  • ADM(Materiel) to lead
  • Collaborate interdepartmentally
  • Participate in all of the federal interdepartmental commodity group management teams relevant to Defence's operational requirements
  • Developing and integrating where appropriate Green Procurement modules and messages into all existing training (SC.3.2.)
  • A green procurement training module is developed by 30 June 2007
  • Number of existing and relevant courses in which a Green Procurement Module is integrated by 30 June 2008
  • Number of eligible participants as of 1 April 2007
  • Number trained as a percentage of the total by 31 March 2008, 31 March 2009 and 31 March 2010
  • Deliver a green procurement course to 100% of acquisition cardholders, material managers and procurement personnel by 31 March 2010
  • ADM(Materiel) to lead in coordination with ADM(HR Civ) and Chief Military Personnel
  • Develop a short green procurement training module that is in line with Defence's operational requirements
  • Integrate the green procurement training module into all existing and relevant procurement, materiel and project management courses by 31 March 2008
  • Eliminating or reducing specified nationally procured high-risk hazardous materials (HRHM) from use and examining the feasibility of expanding the scope of this initiative to include locally-procured HRHM (SC.3.3.)
  • Eliminate or reduce 30% of specified nationally procured high-risk hazardous materials (HRHM) from use by 31 March 2010 from a baseline of 31 March 2007:
  • Percentage of specified nationally procured high risk hazardous materials reduced or eliminated from use
  • Completion of a feasibility study on inclusion of locally-procured HRHM by 31 March 2010
  • ADM(Materiel) to lead
  • Identify the highest risk products included in the solvents, and cleaners/degreasers commodity groups
  • Publish the list
  • Undertake the elimination/substitution process
  • Publish the list of eliminated or substituted materials by 31 March annually based on the fiscal year
  • Acquiring, using and maintaining greener vehicles (SC.3.4.)
  • Increase vehicle productivity (passenger load, tonnage and freight transported) by 10%, from a baseline of October 2006, by 31 March 2008, 31 March 2009 and 31 March 2010
  • Decrease vehicle downtime (vehicle on repair (VOR)) by 5%, from a baseline of October 2006, by 31 March 2008, 31 March 2009 and 31 March 2010
  • ADM (Materiel) to lead
  • Exercise professional fleet management

 

  • Number of "404" licence holders who have taken the defensive driving course (DDC) that includes the green driving module by 31 March 2008, 31 March 2009 and 31 March 2010
  • Percentage of drivers who had taken the old DDC (not containing the green driving module) and who have since taken the new green driving module by 31 March 2008, 31 March 2009 and 31 March 2010
  • Provide green defensive driving training to 70% of Defence's "404" driver's license holders

 

  • Engage other departments to establish a forum for knowledge and technology transfer to interested parties by 31 March 2008
  • Share best practices and lessons on "green driving" with interested federal departments and agencies
  • Reducing vehicle GHG emissions by 15% within the commercial pattern on road vehicle departmental fleet by 31 March 2010 (SC.3.5.)
  • Reduce GHG emissions per vehicle kilometre by 15% from 2002/2003 within the commercial pattern on road vehicle departmental fleet by 31 March 2010:
  • GHG emissions from vehicles
  • Affected Commands and Group Principals will develop GHG emission reduction plans
  • Follow the Treasury Board direction from the Directive on Fleet Management: Executive Vehicles (effective 1 Nov 2006) as well as the Alternative Fuels Act and Regulations; and the Federal Vehicles initiative
  • Reduce fuel consumption
  • Follow No Unnecessary Idling Policy
  • Purchase alternative fuel vehicles where it is cost-effective and operationally feasible
  • Optimize intervals between lubricant, oil, and filter changes, air cleaner inspections/cleaning, etc.
  • Promote car-pooling and adopt public transit transportation where practical
  • Rationalize fleet size
  • Piloting a managed print solution (SC.3.6.)
  • Engage the services of a consultant to undertake a Pilot Test that includes waste and paper reduction, energy efficiencies, rationalization of equipment and cost savings by 31 March 2008
  • Pilot test study completed and report prepared by 31 March 2009
  • Implementation of all acceptable aspects of the study's recommendations to be under way by 31 March 2010
  • ADM(Material) and ADM(Information Management) to lead
  • Work with PWGSC to compete the requirement for the pilot
  • Manage execution and transition of pilot
  • Execute the managed print solution if results from the pilot are positive
  • Minimizing the environmental liability associated with petroleum Fuel Storage infrastructure and distribution assets (SC.3.7)
  • Optimized DND/CF fuel storage footprint to meet operational requirements for the long term sustainability of DND/CF fuel storage tank systems through:
  • Initiate the Joint Materiel/ Infrastructure and Environment Defence Fuels Storage Tank Review Project
  • Completion of Phase 1 Data Collection and Verification activities by 30 June 2007
  • Initiate Phase 2 implementation activities (will depend on Phase 1 data collection / data evaluation activities)
  • ADM(Materiel) and ADM(Infrastructure and Environment) will create policies, standards and procedures to construct, operate, and maintain safe, environmentally responsible, fuel storage systems
  • ADM(Materiel) will lead analyses and forecasting for the future fuel 'footprint' in Phase 2
  • ADM(Infrastructure and Environment) will be responsible for reviewing funding options to complete Phase 2 activities

Source: Associate Deputy Minister (Materiel) Group
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National Research Council Canada

Green Procurement

Part A: Green Procurement Capacity Building


Activity 2008-09
Level
as %
2010-11
Target
as %
Description/Comments
1a. Training for Procurement and Materiel Management (MM) Staff 0 100 Training of procurement and MM staff commenced in 2009-10 and will be completed in 2010-11 using the Canada School of Public Service (CSPS) on-line C215 course.
1b. Training for Acquisition Cardholders 0 50 Cardholders will be encouraged to take the CSPS C215 course. Given that NRC has 400 cardholders, we may have to deliver a different training program.
2. Performance Evaluations 0 50 The majority of procurement/MM supervisory positions are in regions across Canada reporting to various business units. At NRC all such supervisory positions will be evaluated, and we expect many of the regional positions to also be done.
3. Procurement Processes and Controls 0 N/A Instead of quantitative targets, NRC will report on progress and plans to improve integration of environmental considerations in procurement decision making. Specifically, a) Budget Managers, who approve purchase requisitions, will be educated in Green Procurement; b) The NRC Engineering Office, which determines the specifications for renovation and building projects, will continue to build and expand environmental considerations into their projects; c) Green Procurement consideration will be added to the Contract Review Committee's template; and d) Procurement Planning is being developed at NRC and will include environmental considerations in the process.

Part B: Use of Green Consolidated Procurement Instruments


Good/Service 2008-09
Level
2010-11
Target
as %
Description/Comments
$ %
All commodities with Green Procurement considerations in Public Works and Government Services Canada (PWGSC) Standing Offers 0 0 75 Green Procurement was not measurable in 2008-09. However, NRC extensively uses PWGSC Standing Offers. By 2010-11 we expect the majority of our purchases for such commodities to be made using call-ups against these standing offers. NRC now has the capability to report on Green Procurement activity by Material Group. More detailed spend analysis and planning will be conducted in fiscal year (FY) 2010-11 at NRC to attain the targets and to extensively implement Green Procurement.

Part C: Reduction Initiatives for Specific Goods


Consumable/Asset 2008-09
Level as Ratio
# per FTE
2010-11
Target
Description/Comments
Various consumables and assets 0 N/A In 2008-09 NRC did not have Green Procurement reporting capability but it has since been implemented. Once NRC has conducted an extensive spend analysis and planning for reduction purposes, NRC will launch Reduction Initiatives for various commodities for 2010-11.

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National Round Table on the Environment and the Economy

Part A: Green Procurement Capacity Building

Performance Measures For Part A:

1a. Number of procurement and materiel management staff with formal green procurement training relative to total number of procurement and materiel management staff.

1b. Number of acquisition cardholders with formal green procurement training relative to total number of acquisition cardholders.

2. Number of performance evaluations of managers and functional heads of procurement and materiel management that incorporate environmental considerations relative to total number of performance evaluations of managers and functional heads of procurement and materiel management.

3.  Number of departmental procurement processes and controls that incorporate environmental considerations relative to total number of departmental procurement processes and controls that should address environmental considerations. 

Activity 2008-09
Level
as %
2010-11
Level
as %
Description/Comments
1a. Training for Procurement
and Materiel Management Staff
 n/a  100 The NRTEE is committed to having the two FTEs involved in contracting and material management trained on green procurement in 2010-11.
1b. Training for Acquisition Cardholders  n/a  100 The NRTEE is committed to having the four acquisition cardholders trained on green procurement in 2010-11.
2. Performance Evaluations  n/a  100 The performance agreement and subsequent evaluation for the manager responsible for the procurement function will include at least one environmental consideration.
3. Procurement Processes and Controls  n/a  100 The NRTEE has an Environmental Code of Practice that is to be taken into consideration during the procurement process.  While individual processes and controls may be updated to cross-reference the Code, the Code already applies to the full procurement process.

Part B: Use of Green Consolidated Procurement Instruments

Performance Measures For Part B:

Dollar value of purchases against green consolidated procurement instruments for a specified good or service relative to total dollar value of purchases for that good or service. 


Good/Sevice 2008-09
Level
2010-11
Target
as %
Description/Comments
$ %
Photocopy Paper  n/a  n/a 100 The NRTEE purchases 100%       post-consumer content photocopy paper.  This exceeds the recommended 30% post-consumer content listed available on the standing offer.
Toner cartridges  n/a  n/a 100 The NRTEE only purchases remanufactured toner cartridges.

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Natural Resources Canada

Green Procurement

Part A: Green Procurement Capacity Building


Activity 2008-09
Level
as %
2010-11
Level
as %
Description/Comments
1a. Training for Procurement and Materiel Management Staff As of November 2009, 11 out of 37 (30%) of material managers and procurement personnel have completed green procurement training By January 2011, 75% of material managers and procurement personnel will take green procurement training

e.g. 3-hour Canada School of Public Service online course on Green Procurement (C215)* as well as supplemental training to implement departmental green procurement plans and targets

* Offered by supplier for free, therefore no additional costs are foreseen

Help to achieve Policy on Green Procurement objectives (reduce GHG emissions, energy water and other resource efficiency, less hazardous materials, etc.)

Enhanced health and safety environment for employees (e.g. less hazardous materials)

1b. Training for Acquisition Cardholders Not begun (i.e. virtually 0%) 125 cardholders (15%)

(Refer 1a.) Will ensure that acquisition cardholders have awareness of the required training to support green procurement policy objectives by sending an email to acquisition cardholders by January 31, 2010.

Currently, there are 824 acquisition cardholders at NRCan and they require training in green procurement.

2. Performance Evaluations Limited to managers and functional heads of procurement and materiel management Limited to managers and functional heads of procurement and materiel management Contributions to green procurement policy objectives in the performance evaluations of managers and functional heads of procurement and materiel management are included in employee annual Performance Evaluations.
3. Procurement Processes and Controls 8 out of 9 (88%) 88% All purchasing activities at NRCan must be entered into the departmental procurement module. All transactions outside of acquisition card purchases have a mandatory field that must be completed to indicate if the purchase is green or not. For service transactions valued at over $5,000, a mandatory checklist, which includes environmental considerations, is completed by the RC Manager. Acquisition cards are used as both a procurement and a payment tool and would remain outside the scope of specific green procurement controls.

Part B: Use of Green Consolidated Procurement Instruments


Good/Service 2008-09
Level
as $
2010-11
Target
as %
Description/Comments
Photocopier rental $6,841 out of $1,009,194 of photocopier leases are indicated as being a green procurement. 50%

Current level for Fiscal year 2009-10 is already 28% ($281,400 out of $1,009,193) as being green procurement.

NRCan to send reminder to purchasing community to ensure that when green products purchased, that the green identifier in the procurement system must be completed properly.

IT hardware $505,740 out of $3,922,512 (or 12.8%) of IT hardware purchases indicated as being a green procurement. 50%

A search in the procurement system using line object 0926 (Computer hardware equipment – large/medium) and 0928 (Computer hardware equipment – small) generated 2008-09 level for "green" IT hardware.

NRCan to send reminder to purchasing community to ensure that when green products purchased, that the green identifier in the procurement system must be completed properly.


Part C: Reduction Initiatives for Specific Goods (Optional/Where Applicable)


Consumable/Asset 2008-09
Level as Ratio
# per FTE
2010-11
Target
Description/Comments
Managed Print and Imaging Project At this point, no specific targets have been set (the project was approved in December 2009). At this point, no specific targets have been set (the project was approved in December 2009). NRCan has recently launched a Managed Print and Imaging Project that reduce the number of imaging devices utilized within CMSS. At this point no specific targets have been set (the project was approved in December 2009).


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Office of the Auditor General of Canada

Green Procurement

Part A: Green procurement capacity building



Activity 2008–09
Level
(%)
2010–11
Level
(%)
Description/Comments
Percentage of procurement and materiel management staff with formal green procurement training 20 100 Due to significant turnover of contracting and procurement staff in 2008–09, green procurement training was not completed. However, all current staff received the training in 2009–10.
The Office of the Auditor General's procurement needs are predominantly for commodity goods such as computers, printers, office supplies, or furniture and for professional services, including construction services. For all significant purchases, the Office maximizes its green procurement by taking advantage of PWGSC's procurement services through tools such as National Master Standing Offers or Departmental Standing Offers and, in so doing, achieves the levels of green procurement that have been negotiated by PWGSC. In combination, these procurement vehicles allow the Office to incorporate environmental performance considerations in its procurement planning.


Part B: Use of green consolidated procurement instruments



Good/Sevice 2008–09
Level
2010–11
Target
(%)
Description/Comments
($) (%)
IT hardware (notebooks and servers) $397,000 100 100  
Paper $25,000 100 100 The AG and CESD reports are printed on paper which is 100% post-consumer fibre, certified EcoLogo and processed chlorine- free, certified FSC (Forest Stewardship Council) recycled, and manufactured using biogas energy.

Performance measure: Dollar value of purchases against green consolidated procurement instruments (as designated by PWGSC) for a specified good or service relative to total dollar value of purchases for that good or service.

 

Part C: Reduction initiatives for specific goods



Consumable 2008–09
Actual
2010–11
Target
Description/Comments
Use of Green Key/ Green Leaf certified hotels in Canada with a rating of three or higher 65% Continue to require employees to complete “green” travel form in order to maintain awareness of environmental impact of travel decisions In our 2007–2009 Sustainable Development Strategy, we set a target of measuring our use of green-certified hotels in 2007 (result was 50 percent) and increasing our use of them by 10 percent above that baseline by 2009 (to 60 percent). Green Leaf and Green Key certification identifies hotels that are committed to reducing their environmental impacts.
Use of compact rental cars where one or two passengers are travelling 69% Continue to require employees to complete “green” travel form in order to maintain awareness of environmental impact of travel decisions In our 2007–2009 Sustainable Development Strategy, we set a target of measuring our use of compact rental cars in 2007 (result was 55 percent) and increasing our use of them by 10 percent above that baseline by 2009 (to 65 percent).


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Office of the Commissioner of Lobbying of Canada

Green Procurement

The Office of the Commissioner of Lobbying (OCL) has continued to make progress towards integrating environmental performance considerations into its procurement decision-making processes.

The OCL is contributing to protection of the environment by using green procurement standing offers whenever possible, buying high-content recycled paper, and recycling dead batteries as well as empty toner cartridges used in office printers. Also, an initiative was implemented within the past year which consists of purchasing rechargeable batteries.

Other initiatives include printing the OCL's annual report and investigation reports on 100% recycled paper, double-sided printing of documents whenever possible, circulating documents of interest and/or making them available on a shared computer drive rather than printing multiple copies for internal distribution, and using the OCL's website as the preferred means for public distribution of information and corporate publications.

In 2010-11, the OCL will offer training to its materiel management and procurement staff as well as the acquisition cardholders in government-wide green procurement. The OCL will also develop a process to track green procurement in order to report its spending and set realistic targets for future years.

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Office of the Superintendent of Financial Institutions

Green Procurement

Part A: Green Procurement Capacity Building

 



Activity 2008-09
Level
as %
2010-11
Level
as %
Description/Comments
Training for Procurement and Materiel Management Staff Nil 50% The training of the Procurement and Materiel Management Staff will be achieved by completing the online Canada School of Public Service course - C215 Green Procurement.
Training for Acquisition Cardholders Nil 10% The training of Acquisition Cardholders will be achieved by in-house awareness sessions, using key information from the online Canada School of Public Service course -C215 Green Procurement.
Performance Evaluations Nil 50% Environmental considerations will be included in the performance evaluations of the Manager of Procurement and Contracting and the Manager of Administrative Services.
Procurement Processes and Controls Nil NA OSFI's procurement needs are largely met by government-wide commodity management processes and vehicles established by Public Works and Government Services Canada (PWGSC). Environmental benefits achieved are the same as those identified by PWGSC in the establishment of these processes and vehicles.


Part B: Use of Green Consolidated Procurement Instruments

 



Good/Sevice 2008-09
Level
2010-11
Target
as %
Description/Comments
$ %
Paper N/A N/A 75% OSFI did not track this information in 2008/9 but targets are established for 2010/2011 and tracking of data should allow for reporting for that fiscal year.
Printers N/A N/A 50% OSFI did not track this information in 2008/9 but targets are established for 2010/2011 and tracking of data should allow for reporting for that fiscal year.


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Patented Medicine Prices Review Board Canada

Green Procurement

Part A: Green Procurement Capacity Building



Activity 2009-2010
Level
as %
2010-11
Target
as %
Description/Comments
1a. Training for Procurement and Materiel Management Staff 0% 25% As a micro-organization, the Patented Medicine Prices Review Board (PMPRB) does not have full FTEs dedicated to Procurement and/or Materiel Management. However, training will be provided to a staff member responsible for these activities.
1b.Training for Acquisition Cardholders 0% 50% 50% of the acquisition cardholders will receive training.
2.Performance Evaluations 0% 100% The PMPRB does not have managers/functional heads of procurement, However, the tracking of green procurement performance will be considered in the relevant managers' performance.
3. Procurement Processes and Controls     The PMPRB, as a small agency, takes advantage of the guidance and procurement instruments provided by Public Works and Government Services Canada. As such, the use of standing offers ensures that environmental attributes of suppliers are considered. During the course of a major retrofit in 2008-2009, the PMPRB had the opportunity to incorporate green principles, such as motion sensor lights in meeting rooms and green procured furniture, into their renovated facilities. In 2010-2011, the PMPRB will review all procurement with a view to using green consolidated procurement instruments.


Part B: Use of Green Consolidated Procurement Instruments



Good/Sevice 2009-2010
Level as
2010-11
Target
as %
Description/Comments
$ %
IT Hardware Data not available   25% The PMPRB will improve the tracking and monitoring of the use of green consolidated procurement instruments.
Paper Data not available   80%  
Printer toners Data not available   50%  


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Public Health Agency of Canada

Green Procurement

Part A: Green Procurement Capacity Building

Activity 2008-09
Level
as %
2010-11
Target
as %
Description/Comments
Training for Procurement and Materiel Management Staff 100% 90% The Procurement and Materiel Management staff members generally complete the C215 course within their first year. All new Procurement and Materiel Management staff members attend within their first 2 months the in-house training on contracting that covers green procurement. Considering the high turnover in this employment field, the objective for 2010-11 is set at 90%.
Training for Acquisition Cardholders 52% 75% A green procurement component was added to the mandatory training for credit card holders in December 2008. 52% had taken that training by March 2009.
Performance Evaluations 0% 100% None of the three managers and functional heads of Procurement and Materiel Management had environmental considerations in their performance evaluations for 2008-09. Environmental considerations will be added to the 2010-11 Performance Discussion Process.
Procurement Processes and Controls 50% 100% A mandatory green procurement field was incorporated in the financial system (SAP) in February 2009. For transactions by credit card the green field now applies.

Part B: Use of Green Consolidated Procurement Instruments

Good/Sevice 2008-09
Level as
2010-11
Target
as %
Description/Comments
$ %
Furniture 443,000 98.5 99 When available, all furniture is purchased via a PWGSC Standing Offer, which makes the distinction on the environmental attributes of the suppliers or the product. These numbers exclude credit card transactions.
Imaging Devices 336,000 98.9 99 PWGSC Standing Offers are used for leasing photocopiers and multi-function devices. These numbers exclude credit card transactions.

Part C: Reduction Initiatives for Specific Goods (Optional/Where Applicable)

Consumable/Asset 2008-09
Level as Ratio
# per FTE
2010-11
Target
Description/Comments
Energy use in two Agency-owned  laboratories* 7,939.4 tonnes GHG / 650 FTEs -1% GHG per degree of heating/cooling per occupant under normal operating conditions The baseline indicated includes both heating/cooling and electricity, but for calendar year 2008, not 2008-09.
Electricity use in two rented, fully-occupied office buildings 3,485,818 kwh /  557 FTEs 0% increase in electricity use per occupant per degree of cooling under normal operating conditions The baseline includes electricity use for two buildings in which the Agency is the only occupant for calendar year 2008. Occupancy was determined in April 2008.

The Agency actively promoted conservation of electricity during the baseline year, 2008.

Note: The Agency is in the process of developing a third laboratory, the JC Wilt Infectious Diseases Research Centre in Winnipeg, which is not included in this information.


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Public Safety Canada

Green Procurement

Part A: Green Procurement Capacity Building


Activity 2008-09
Level
as %
2010-11
Level
as %
Description/Comments
Training for Procurement and Materiel Management Staff 75% 100%

Both the material manager and procurement officers must take the Canada School of Public Service Green Procurement training course.

All new contracting and procurement employees will include the Green procurement course on their training plan.
Training for Acquisition Cardholders 35% 90%

The Acquisition cardholders must take the Canada School of Public Service Green Procurement Training course. Due to a major turnaround in Acquisition cardholders (68%) in the last three years, many have yet to complete their training.

New Acquisition Cardholders will be instructed to take the Green procurement course – a follow up will be completed after three months.
Performance Evaluations N/A N/A N/A
Procurement Processes and Controls N/A N/A N/A

Part B: Use of Green Consolidated Procurement Instruments


Good/Sevice 2008-09
Level
2010-11
Target
as %
Description/Comments
$ %
Paper 160 100% 100% Paper for photocopies, printers, fax and general purpose
Toner 188 95% 95% Toner for printers
Photocopiers 20 47% 100% Photocopier
Envelopes 13 100% 100% Envelope for internal mail, outside mail
IT Hardware 1,200 100% 100% Computer, laptop, printer etc.

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Public Service Commission of Canada

Green Procurement

How is your organization planning to meet the objectives of the Policy on Green Procurement?

The existing PSC sustainable development policy and related guidelines developed in 2007 remains in effect. In addition to providing recommendations to employees on ways to go "green" within their office environment, the policy identified corporate "greening" initiatives to take effect immediately upon release of the new policy. For the PSC, these initiatives include the recommended use of refillable/remanufactured cartridges for all printers and photocopiers, the return of used cartridges for recycling, the purchase and use of recycled paper products as well as the reduction of paper use through the setting of printer defaults to duplexing (double-sided).

Even though the PSC is not a Category 1 Department and does not set Sustainable Development Strategy targets, it continues to address Green Procurement through its internal investment planning processes.
Notable PSC initiatives:

  • Put in place a five-year Hardware Evergreen Plan;
  • Make use of Request for Volume Discount for IT equipment with Public Works and Government Services Canada (PWGSC);
  • Dispose of all PSC IT equipment no longer in use through the “Computers for Schools” Program or the PWGSC "E-Waste" Program;
  • Identify an ADM-level environment champion; and
  • Identify a green procurement representative.

Has your organization established green procurement targets?

In light of the PSC's buying patterns, the PSC did not see the need to establish its own specific green procurement targets, since it relies mainly on already-established PWGSC Standing Offer and Supply Arrangements for the acquisition of the majority of its goods.

Describe the green procurement targets that have been set by your organization and indicate the associated benefits anticipated.

As previously mentioned, the PSC has not established specific targets but is achieving green procurement commitments through a combination of initiatives, including government-wide commodity management initiatives and the procurement services of PWGSC.

The PSC has implemented several initiatives to address environmental issues associated with the procurement of goods and services:

  • All of the PSC's solicitation documents include the following clause regarding green procurement and services:
    • "5.13   Green Procurement and Services: The contractor should make every effort to ensure that all documents prepared or delivered are printed double-sided on Ecology certified recycled paper or on paper with equivalent post-consumer recycled content to the full extent to which it is procurable";
  • The PSC only provides electronic references of its General Conditions, Supplementary Conditions and Terms of Payment in all of its solicitation documents;
  • In the near future, the PSC will only provide electronic references of its General Conditions for contractual agreements. This will reduce the document size from approximately 20 pages to approximately 8 pages;
  • All of the PSC's contractual documents are printed double-sided;
  • Whenever possible, the PSC posts its solicitation documents on-line (MERX);
  • Even though the PSC has significantly reduced the number of printers in use and continues to do so, it has initiated a review of its photocopier fleet with intent to optimize it with regards to usage and to identify potential redundancies;
  • The PSC will participate in the Green Procurement Forum; and
  • The PSC purchases most of its goods using standing offers established by PWGSC that relate to green products/services.

As co-tenant with Finance Canada and the TBS, the PSC has been working with them to try to achieve a number of greening of operations commitments such as decrease in greenhouse emissions, improvement of waste management programs, improvement in green procurement and increase in green stewardship.

The PSC continues to be an active participant in the Green Citizenship Network. With excellent co-operation and good communication with the L'Esplanade Laurier government tenants, we have managed to organize various activities within the L'Esplanade Laurier complex related to such worthwhile causes as Earth Day, Waste Reduction Week and Environment Week.

Other notable initiatives include the following:

  • Internal space reconfiguration projects;
  • Limited investments in furniture and furniture systems;
  • Based on operational priorities approved by senior management, acquired and installed replacement green office furniture / furniture systems; and
  • Invested in over 280 new Teknion workstations that can be re-used, reconfigured or relocated at any time and at minimal cost, especially in light of the planned move of the PSC Headquarters from L'Esplanade Laurier to a new building in Gatineau within the next 3-4 years. The procurement for the Teknion workstations was performed through PWGSC's office furniture Standing Offer.

It should also be noted that the PSC continues to work with PWGSC in its efforts to implement sustainable development initiatives and improve building efficiency, e.g. the removal of polychlorinated biphenyls from the electrical transformers located within L'Esplanade Laurier.


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Public Works and Government Services Canada

Green Procurement

Part A: Green Procurement Capacity Building

Performance Measures For Part A:

1a. Number of procurement and materiel management staff with formal green procurement training (e.g., C215 or in-house tailored alternative) relative to total number of procurement and materiel management staff.

1b. Number of acquisition cardholders with formal green procurement training (e.g., C215 or in-house tailored alternative) relative to total number of acquisition cardholders.

2. Number of performance evaluations of managers and functional heads of procurement and materiel management that incorporate environmental considerations relative to total number of performance evaluations of managers and functional heads of procurement and materiel management.

3. Number of departmental procurement processes and controls that incorporate environmental considerations relative to total number of departmental procurement processes and controls that should address environmental considerations. Alternatively, departments can report on progress and plans to improve the integration of environmental considerations in management processes and controls relative to procurement.


Activity 2008-09
Level
as %
2010-11
Target
as %
Description/Comments
1a. Training for Procurement and Materiel Management Staff

100% of Materiel Managers

22% Procurement Personnel

90% of Materiel Managers and Procurement Personnel

Mitigation strategies will be in place to ensure that new and outstanding procurement personnel will receive green procurement training (CSPS C215).

PWGSC notes that setting a target of 100% is difficult due to employee turnover, individual learning requirements, and other challenges.

1b. Training for Acquisition Cardholders

14% Acquisition Cardholders

90% of Acquisition Cardholders

Mitigation strategies will be in place to ensure that outstanding Acquisition Cardholders will complete green procurement training (CSPS C215).

All new Acquisition Cardholders must complete green procurement training in order to receive their acquisition card.

PWGSC notes that setting a target of 100% is difficult due to employee turnover, individual learning requirements, and other challenges.

2. Performance Evaluations No data available All identified managers and functional heads will have environmental consideration clauses incorporated into their performance evaluations for the 2011-12 fiscal year.

Identify which managers and functional heads should have environmental considerations included in their performance evaluations.

Establish standardized green procurement and/or other environmental consideration clauses that can be incorporated into performance evaluations.

Establish a system for monitoring the inclusion of environmental/green procurement considerations in performance evaluations taking into consideration the EPMA planning cycle.

3. Procurement Processes and Controls No data available By March 31, 2011, all identified management processes and controls, relating to procurement, will have incorporated environmental considerations.

Identify all management processes and controls, relating to procurement, which could be modified to include environmental considerations.

Establish a schedule and necessary approval processes for revising identified management processes and controls.

Establish a system for monitoring the inclusion of environmental considerations in management processes and controls.


Part B: Use of Green Consolidated Procurement Instruments

Performance Measures For Part B:

Dollar value of purchases against green consolidated procurement instruments (as designated by PWGSC) for a specified good or service relative to total dollar value of purchases for that good or service. Departments should include a minimum of 2 goods or services (e.g., IT Hardware, Imaging Devices, Paper).

When a green consolidated procurement instrument (as designated by PWGSC) is not used or is unavailable for the specified good or service, this performance measure should be used: Dollar value of purchases that incorporate environmental considerations for a good or service relative to total dollar value of purchases for that good or service. Departments should indicate when a green consolidated procurement instrument for a good or service (as designated by PWGSC) is not used.


Good/Sevice 2008-09
Level as
2010-11
Target
as %
Description/Comments
$ %
IT Hardware (includes: desktops, notebooks, servers, and thin clients) $4,800,000 99% 100%

Exceptions are expected due to operational, security, graphics and communications requirements.

Where exceptions exist, efforts will be made to ensure that IT Hardware purchases incorporate environmental considerations (e.g. Energy Star, non-hazardous materials, RoHS, WEEE, EPEAT, IEEE, etc.).
Vehicles $586,454.23 92% 100%

Exceptions are due to operational vehicle requirements (e.g., towing capacity, off-road use, cargo capacity, etc).

Where exceptions exist, efforts will be made to ensure that vehicle purchases incorporate environmental considerations (e.g., clean diesel engines, fuel consumption / km, etc.)


Part C: Reduction Initiatives for Specific Goods (Optional/Where Applicable)

Performance Measure For Part C:

Total quantity of a consumable purchased (e.g., paper) or an asset owned/leased (e.g., printing devices) relative to total number of full time employees (FTE).


Consumable/Asset 2008-09
Level as Ratio
# per FTE
2010-11
Target
Description/Comments
Paper – Double-sided Printing by Default (on networked resources) 32% of printed pages on networked devices are double sided in the NCA. 60% of printed pages on networked devices will be double-sided in the NCA. PWGSC will configure printing resources and desktop configurations to print double-sided by default which will reduce paper consumption.
Printing Devices Departmental-wide estimate of 2.5:1 (office employees to printing device) By March 31, 2011, achieve a minimum average ratio of office employees to printing device of 4:1, where building occupancy levels and space configuration apply. PWGSC is presently undergoing an IT Asset Alignment exercise. The results are anticipated to help in achieving the target ratio.


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Royal Canadian Mounted Police

Green Procurement

Part A: Green Procurement Capacity Building

Performance Measures For Part A:

1a. Number of procurement and materiel management staff with formal green procurement training (e.g., C215 or in-house tailored alternative) relative to total number of procurement and materiel management staff.

1b. Number of acquisition cardholders with formal green procurement training (e.g., C215 or in-house tailored alternative) relative to total number of acquisition cardholders.

2. Number of performance evaluations of managers and functional heads of procurement and materiel management that incorporate environmental considerations relative to total number of performance evaluations of managers and functional heads of procurement and materiel management.

3. Number of departmental procurement processes and controls that incorporate environmental considerations relative to total number of departmental procurement processes and controls that should address environmental considerations. Alternatively, departments can report on progress and plans to improve the integration of environmental considerations in management processes and controls relative to procurement.

Activity

2008-2009
Level
as %

2010-2011
Level
as %
Description/Comments
1a) Training for Procurement and Materiel Management Staff 75% 95% Existing staff who have not completed the online CSPS course (C215) will be required to do so by March 31, 2011. The course will be mandatory for any new procurement and materiel management staff.
1b) Training for Acquisition Cardholders N/A 100% The training material for new acquisition cardholders will be revised to include green procurement considerations. All new acquisition card holders will receive this training.
2. Performance Evaluations N/A 100% Managers and functional heads for procurement and materiel management will have performance considerations in support of the RCMP's green procurement objectives.
3. Procurement Processes and Controls 10% 30% In February 2009, the RCMP established a Green Procurement working group whose mandate includes examining and developing appropriate processes and controls.

Part B: Use of Green Consolidated Procurement Instruments

Performance Measures For Part B:

Dollar value of purchases against green consolidated procurement instruments (as designated by PWGSC) for a specified good or service relative to total dollar value of purchases for that good or service. Departments should include a minimum of 2 goods or services (e.g., IT Hardware, Imaging Devices, Paper).

When a green consolidated procurement instrument (as designated by PWGSC) is not used or is unavailable for the specified good or service, this performance measure should be used: Dollar value of purchases that incorporate environmental considerations for a good or service relative to total dollar value of purchases for that good or service. Departments should indicate when a green consolidated procurement instrument for a good or service (as designated by PWGSC) is not used.

Good/Service 2008-2009
Level
2010-2011
Target
as %
Description/Comments
$ millions %
IT Hardware $4.8 35% 50%  
Office Furniture $1.2 13% 15%  
Passenger motor vehicles $56.3 66% 70%  

Part C: Reduction Initiatives for Specific Goods

Performance Measure For Part C:

Total quantity of a consumable purchased (e.g., paper) or an asset owned/leased (e.g., printing devices) relative to total number of full time employees (FTE).

Consumable/Asset 2008-2009
Level as Ratio
# per FTE
2010-2011
Target
Description/Comments
Percentage of E10 blended fuel purchased by RCMP 6% 7% The use of E10 fuel can decrease emissions of CO and green house gases such as CO2 by an estimated 2% over regular gasoline.

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Statistics Canada

Green procurement



Table 10-A  Green procurement — Capacity building
Activity 2008/2009 level 2010/2011 target Description/Comments
%
Training for procurement and materiel management staff 80 100 The majority of procurement and materiel management staff have received formal green procurement training. The remainder of these employees will take this training in the upcoming fiscal year.
Training for acquisition cardholders Not available Benchmark year The same green procurement training taken by procurement and materiel management staff will be offered to over 100 acquisition cardholders across the agency. Despite their decentralization, the cardholders have easy access to the training, which is offered electronically.
Performance evaluations 25 100 Green procurement performance clauses will be added to the performance evaluations of the staff of the Contracting and Materiel Management unit.
Procurement processes and controls Not available Benchmark year Statistics Canada will establish benchmarks for these processes and controls, and will also add environmental performance considerations to the key processes and controls.



Table 10-B  Green procurement — Use of green consolidated procurement instruments
Good/Service 2008/2009 level 2010/2011 target Description/Comments
$ %
All green consolidated procurement instruments Not available Not available Benchmark year In 2008/2009, these data were not available via Statistics Canada's asset management system. As part of the agency's green procurement initiatives, the system has been modified to enable contracting and procurement officers to flag purchases as 'green.' This will allow the agency to measure levels and establish targets.



Table 10-C  Green procurement — Reduction initiatives for specific goods
Consumable/ Asset 2008/2009 level 2010/2011 target Description/Comments
number per FTE %
Office supplies 373 Benchmark year Statistics Canada has taken strong steps with respect to the acquisition of office supplies. As of April 2009, it has been mandatory for all such purchases to be made through the Statistics Canada store.
Printers Not available Benchmark year Plans are being considered to centralize control of Statistics Canada's printers and photocopiers. If approved, this initiative will have a significant positive impact, resulting in fewer printers and photocopiers and an increased percentage of 'green' supplies for these machines. This will have not only positive environmental consequences, but also favourable budgetary implications.
Photocopy paper 11,531 Benchmark year It is anticipated that paper consumption will be up considerably in 2010/2011 with the conducting of the Census of Population and the Census of Agriculture. The increase, however, will be considerably less than what would have been the case in the absence of the paper reduction initiatives that are now in place.
Note: An FTE is a full-time equivalent.

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Transport Canada

Green Procurement

Part A: Green Procurement Capacity Building


Activity 2008-09
Level
as %
2010-11
Target
as %
Description/Comments
1a. Training for Procurement and Materiel Management Staff No targets set In progress Currently, only designated Materiel and Contracting Specialists have undertaken the online Green Procurement Course that is available through Campus Direct. It is the intention of the Department to encourage other departmental buyers, that is, those with Low Dollar Value (LDV) authority, to take the course as well. The Department is currently embarking on a new framework for LDV procurement that will centralize all such purchasing in one Finance organization. The expected full implementation is 2011. This will make it easier to ensure that all employees making purchases for the Department are trained in green procurement.
1b. Training for Acquisition Cardholders No targets set In progress With the centralization of all LDV procurement in the future, it will be easy to ensure that acquisition card holders (greatly reduced in number as a result of centralization) have green procurement training.
2. Performance Evaluations No targets set In progress The majority of services contracts awarded by the Department are for professional services. There are few green considerations when planning a contract for professional services (e.g., studies, audits, training). However, these considerations do come into play for the procurement of goods such as vehicles and photocopiers. Both of these procurements have strict green requirements that buyers must respect. Fleet life cycle management and criteria are available online (Intranet) for all fleet managers to consult.
3. Procurement Processes and Controls No targets set In progress
  1. Transport Canada leads most other government departments in the procurement of alternate fuel vehicles and other environmentally friendly vehicles for its fleet.
  2. Transport Canada has successfully completed a pilot project to replace printers and photocopiers with multi-functional units on several floors in Tower C - NCR. The pilot is now beingexpanded to the remaining floors and to the Regions. The pilot project was so successful that Environment Canada has used TC as an example.
  3. Most of the paper that TC purchases is recycled or partly recycled. It is the Department's intention to make the procurement of recycled paper mandatory. (100% target).

Part B: Use of Green Consolidated Procurement Instruments


Good/Sevice 2008-09
Level as
2010-11
Target
as %
Description/Comments
$ %
Vehicles   No targets set In progress TC is a current leader in this area.
Photocopiers     No targets set In progress Environment Canada uses TC as a good example of green procurement in this area.
Paper   No targets set 100% TC's target is 100% recycled paper.



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Treasury Board of Canada Secretariat

Green Procurement

Part A: Green Procurement Capacity Building

In fiscal year 2009–10, the Treasury Board of Canada Secretariat (the Secretariat) underwent two major Order-in-Council machinery changes:
a) Corporate Services as a shared service was created by integrating employees from the Department of Finance Canada and the Secretariat to provide dedicated services;
b) the Office of the Chief Human Resources Officer was created from the former Canada Public Service Agency and selected Secretariat functions.
As a result, about 1,000 people were transferred to the Secretariat, and corresponding financial allocations were added.


Activity 2010-11
Level as %
Description/Comments
1a. Training for Procurement and Materiel Management Staff 90%

Individual learning plans will be updated to ensure that all procurement personnel receive green procurement training (Canada School of Public Service course).

The Secretariat notes that setting a target of 100% is difficult due to employee turnover, individual learning requirements, and other challenges.
1b. Training for Acquisition Cardholders 75%

The Secretariat is planning a review of its acquisition card program with a goal to increase usage to gain efficiencies in the procurement process and to support the Green Procurement Initiative. 

Current acquisition cardholders will be required to complete the green procurement training if not already done.

All new acquisition cardholders are to complete green procurement training to receive their acquisition card.

The Secretariat notes that setting a target of 100% is difficult due to employee turnover, individual learning requirements, and other challenges.
2. Performance Evaluations All identified managers and functional heads will have environmental consideration clauses incorporated into their performance evaluations for the 2011–12 fiscal year.

Identify which managers and functional heads should have environmental considerations included in their performance evaluations.

Establish standardized green procurement or other environmental consideration clauses that can be incorporated into performance evaluations.

Establish a system for monitoring the inclusion of environmental or green procurement considerations in performance evaluations as part of the performance management cycle.
3. Procurement Processes and Controls By March 31, 2011, all identified management processes and controls relating to procurement will have incorporated environmental considerations.

Identify all management processes and controls that relate to procurement and that could be modified to include environmental considerations.

Establish a schedule and necessary approval processes for revising the identified management processes and controls.

Establish a system for monitoring the inclusion of environmental considerations in new management processes and controls.

Part B: Use of Green Consolidated Procurement Instruments


Good/Sevice 2010-11
Target as %
Description/Comments
IT peripherals 95% Where exceptions exist for purchases outside of Public Works and Government Services Canada National Master Standing Offers, efforts will be made to ensure that IT hardware purchases incorporate environmental considerations (e.g., ENERGY STAR, non-hazardous materials, Restriction of Hazardous Substances Directive, and Waste Electrical and Electronic Equipment Directive).
Vehicles 100% The Secretariat will continue with the practice of purchasing hybrid vehicles for its fleet.

Part C: Reduction Initiatives for Specific Goods (Optional/Where Applicable)

Data is not available. The consumable assets inventory and usage will be reviewed to re‑establish the baseline. Once determined, targets will be set.

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Veterans Affairs Canada

Green Procurement

Part A: Green Procurement Capacity Building


Activity 2008-09
Level
as %
2010-11
Level
as %
Description/Comments
1a. Training for Procurement and Material Management Staff 25% 60% The availability of an online course from the Canada School of Public Service facilitates meeting the target for Procurement and Material Management staff.
1b. Training for Acquisition Cardholders 3% 20% The online course from the Canada School of Public Service facilitates meeting the target. New acquisition card holders are advised of the training. Options to meet this target include communications and mandatory training for new cardholders.
2. Performance Evaluations - 75% The Department is working towards including environmental considerations into the performance agreements of managers and functional heads of procurement and material. At this stage, we are considering how to capture the necessary information for these evaluations.
3. Procurement Processes and Controls - - The Department considers environmental performance in all acquisitions through taking into consideration the full life cycle management of the goods we are acquiring. In addition to the use of Green Procurement, control bodies such as IT Governance take environmental considerations into account, while Ste. Anne's Hospital complies with all applicable environmental regulatory clauses. The Department is working towards formally integrating these into our approval and control processes.

 


Part B: Use of Green Consolidated Procurement Instruments


Good/Service 2008-09
Level
as $
2010-11
Level
as %
Description/Comments
The foundation for the Department's Green Procurement Policy is the use of Green Procurement standing offers where possible. - - In the past, Financial and Procurement systems have not provided sufficient information to establish a baseline. The Department is implementing a new procurement system which is attempting to capture green procurement data which will be used to establish a baseline for future years.

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Western Economic Diversification Canada

Green Procurement

Part A: Green Procurement Capacity Building

Performance Measures for Part A:


Activity 2008-09
Level
as %
2010-11
Level
as %
Description/Comments
Training for Procurement and Materiel Management Staff 60% 100%
  • Basic green procurement information provided as part of WD's in-house “General Procurement: Information for All” training sessions; and
  • Canada School course “Green Procurement-C215” will be mandatory for procurement and material management staff.
Training for Acquisition Cardholders 50% 100%
  • Basic green procurement information provided as part of WD in-house “General Procurement: Information for All” training sessions; and
  • Canada School course “Green Procurement-C215” will be mandatory for acquisition card holders.
Performance Evaluations 15% 100%
  • The regional managers, Finance and Corporate Services, the Manager of Corporate Administration and the procurement functional specialists will have GREEN1 performance evaluations; and
  • The number and type of performance evaluations will depend on the individual and how much of his/her work is tied to the procurement process.
    • e.g.  -  The Procurement Services Advisor will coordinate the green procurement training requirements of procurement/material management staff and acquisition cardholders.
Procurement Processes and Controls n/a 100%
  • WD Procurement Strategy;
  • Sustainable Development Strategy;
  • Mandatory use of Public Works and Government Services Canada (PWGSC) GREEN Consolidated Procurement Instruments (CPI);
  • Electronic BidBox;
  • Purchase EnerGuide appliances;
  • Lifecycle management in Asset Management Framework; and
  • Bi-annual staff awareness events on greening government.

COMMENTS: WD continues to contribute to the overall Government of Canada commitment to green government operations through training and awareness, as well as ongoing advice to procurement staff on the latest initiatives and procurement tools for green goods and services.  Increased knowledge leads to improved tracking of green procurement and purchasing.

 

Part B: Use of Green Consolidated Procurement Instruments

Performance Measures for Part B:


Good/Sevice 2008-09
Level
2010-11
Target
as %
Description/Comments
$ %
Paper $13,049.02 n/a 100% call-ups from PWGSC “green” CPI
Imaging Devices $251,461.18 n/a 100% call-ups from PWGSC “green” CPI
IT Hardware $368,299.48 n/a 100% call-ups from PWGSC “green” CPI
Furniture $21,553.17 n/a n/a call-ups from PWGSC “green” CPI
Toner Cartridges $18,650.00 n/a 60% call-ups from PWGSC “green” CPI

COMMENTS:

Paper - copy paper is purchased exclusively from the PWGSC GREEN CPI.  Copy paper purchases are paid with the acquisition card and consequently the total dollars spent on paper are difficult to determine as acquisition card purchases are not recorded as call-ups against the CPI.

Imaging Devices – purchased exclusively from the PWSGC GREEN CPI.

IT Hardware – purchased exclusively from the PWGSC GREEN CPI.

Furniture – purchased exclusively from PWGSC CPI.  Corporately, WD has “set-aside” furniture under the Procurement Strategy for Aboriginal Business (PSAB), however purchases furniture that meets the GREEN criteria as set forth by Treasury Board.  Identification of purchases is limited to one category, i.e. GREEN or PSAB and not both.  Most furniture purchases for WD are identified as PSAB.

Toner Cartridges – discussion ongoing with regional offices to encourage purchase of recycled toner cartridges.  Remanufactured toner cartridges are not available for all equipment.


Part C: Reduction Initiatives for Specific Goods

Performance Measure For Part C:

COMMENTS:

Consumable use reduction initiatives

  • default double-sided printing/copying;
  • electronic bid box, reducing paper from suppliers and providing electronic copies (number of paper copies significantly reduced)  e.g. BidBox.AB@wd-deo.gc.ca;
  • requesting electronic deliverables from suppliers, and reducing hard copy reports;
  • multi-use imaging devices utilized to combine printers, photocopies and scanners; and
  • re-purposing furniture.

E-Waste in WD

WD does not generate a large volume of electronic waste, but is very diligent in disposing of electronic waste in an environmentally responsible and cost effective manner.  The provinces of Alberta and Saskatchewan have active and well-regulated not-for-profit recycling associations providing services at a nominal cost. 

  • Cellphones/Blackberries, etc.
    • returned to service provider; or
    • donated to charitable organizations.
  • Photocopiers/Printers/Scanners/Fax Machines etc.
    • returned to manufacturers;
    • sent to provincial recyclers; or
    • computers for schools.
  • Hard drives/VCR tapes/CDs/DVDs/Back-up tapes etc.
    • sent for destruction with various service providers, with environmentally responsible practices.
  • Computers/Obsolete Servers/Monitors
    • computers for schools;
    • Crown Assets Disposal (PWGSC); or
    • provincial recyclers.

Other

WD has a shredding contract with an environmentally responsible company.