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ARCHIVED - 2009-2010 RPPs - Green Procurement

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Agriculture and Agri-Food Canada

Green Procurement

How is the Department planning to meet the objectives of the Policy on Green Procurement?

Green Procurement, which is a building block in our life-cycle approach to the management of assets, has been a focus of federal greening efforts. The department has integrated environmental performance into planning, acquisition, use and disposal, which can reduce in-use costs as well as produce positive impacts on the environment. This includes promoting the purchasing of green products and ensuring that disposal is in accordance with environmental standards. Purchasing greener products, whether more energy efficient, less harmful or containing a higher percentage of recycled material, can have significant benefits.

The government-wide guidance document on greening operations had specific suggestions for green procurement, green fleet and reducing greenhouse gas emissions from buildings. AAFC has responded with annual commitments on green procurement as follows:

  1. Ongoing provision of green procurement training to the procurement community within AAFC, either through TBS Professional Development and Certification Program or other green procurement course offerings;
  2. Reduction of three per cent per year in paper consumption in the NCR, through the increase of the number of duplex printers in the department, specifically NCR;
  3. 10 per cent annual increase in the number of duplex printers in operation across the department; and
  4. Inclusion of green technical specifications (use of green products and practices) where possible, in building cleaning contracts for facilities.

Has your department established green procurement targets?

Yes, AAFC has identified four green procurement targets, which are included in its Sustainable Development Strategy (SDS). AAFC’s SDS IV, Making Progress Together, can be found on the department's website.

Describe the green procurement targets that have been set by your department and indicate the associated benefits anticipated.

  1. Ongoing provision of green procurement training to the procurement community within AAFC, either through TBS Professional Development and Certification Program, mandatory courses offered by the Canda School of public Service or other green procurement course offerings. The focus of the mandatory training will be on new employees who join the procurement community.

    Benefits: Improved awareness and application of the green procurement policy. Through this awareness and knowledge, the procurement community can integrate green procurement practices in their areas of responsibility.

  2. Reduction of three per cent per year in paper consumption in the NCR, through the increase of the number of duplex printers in the department, specifically NCR.

    Benefits: Reduced paper usage has a direct positive impact on the environment.

  3. Inclusion of green technical specifications (use of green products and practices) where possible, in building cleaning contracts for facilities.

    Benefits: Increased use of green products and practices has a direct positive impact on the environment.

  4. Identify opportunities to increase the number of printers and photocopiers with duplex functionality within the Department and promote the use of the duplex function among employees

    Benefits: Reduction in paperwaste leading to a positive impact on the environment.

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Atlantic Canada Opportunities Agency

Table: Green Procurement


1 How is ACOA planning to meet the objectives of the Policy on Green Procurement?

ACOA has established green procurement targets, which have been included in the Agency’s 2007-2010 Sustainable Development Strategy (SDS). The Agency’s internal procurement policy is being updated to reflect the green procurement requirements; staff occupying procurement positions have the necessary training to support the objectives of the strategy; and benchmarks will be established to monitor progress.

2 Has ACOA established green procurement targets? Yes
3 Describe the green procurement targets that have been set by your department and indicate the associated benefits anticipated.

Three targets have been set in ACOA’s 2007-2010 SDS initiative. Anticipated benefits are as follows:

1. Increased use of remanufactured toner cartridges. This will reduce energy consumption in manufacturing and reduce wastage of cartridge shells.

2. Increased volume of existing supplies being substituted by green products in the workplace. The increased use of recycled products will help reduce pollution, and using environmentally-friendly products reduces the impact on the environment.

3. The purchase of energy-efficient replacement equipment will help reduce energy consumption. Buying hybrid vehicles for fleet replacement will help reduce the Agency’s ecological footprint.


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Canada Border Services Agency

Green Procurement

Summary

The Canada Border Services Agency (CBSA) is currently reviewing a green procurement policy that will be introduced to all CBSA branches and regions once it is approved. The policy will provide information that will be used to help reduce the environmental impacts of the CBSA's operations and promote environmental stewardship by integrating environmental performance considerations in the procurement process. The procurement of environmentally friendly products and services is an integral aspect of the CBSA's commitment to sustainable development and is one of the ways the CBSA ensures responsible procurement and best value for Canadians

The policy will be integrated into management processes and controls, and ongoing green procurement training will be offered and become mandatory and will be included in employee performance evaluations.

Green Procurement Targets and Benefits

Green procurement means changing what goods and services the CBSA buys and how it buys them in ways that reduce its environmental impacts. The environmental benefits of green procurement include reducing greenhouse gas emissions, air contaminants, ozone-depleting substances, solid waste and hazardous chemical use and waste. Greening improves energy and water efficiency, encourages reuse and recycling, and improves the indoor work environment.

Green procurement is set within the context of achieving best value for money (price, quality, availability, functionality). It integrates environmental performance considerations into the procurement process and addresses the full life cycle of the product or service to be acquired (i.e. throughout the planning, acquisition, in-service use and disposal phases). Green procurement also requires an understanding of the environmental aspects and potential impacts and costs associated with the life-cycle assessment of goods and services being acquired.

Purchasing environmentally responsible products or services may help reduce costs as environmentally preferable products and services are typically more resource-efficient and require less energy, water and other resources to produce, use and/or dispose of them.

Table 1: Status Report on Green Procurement Targets


Status Report on Green Procurement Targets
Target Status
Develop a partnership strategy on horizontal sustainable development issues Completed
Develop a 2007–12 greenhouse gas emissions reduction strategy Completed
Apply Leadership in Energy and Environmental Design certification standards to new CBSA-owned border crossing facilities Completed
Reduce by 15 percent (from 2002–03 levels) greenhouse gas emissions per vehicle kilometre Completed
Purchase ethanol-blended fuel for vehicle fleet, where available Completed
Undertake a pilot project that uses technology in boardrooms to reduce travel Completed
Create a virtual sustainable development centre of expertise Completed
Develop and implement a national green procurement program In progress
Develop and implement a paper reduction policy In progress

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Canada Industrial Relations Board

Table 1: Green Procurement

How is your department planning to meet the objectives of the Policy on Green Procurement?

The Canada Industrial Relations Board is supporting the protection of the environment and sustainable development by providing environmental considerations into the procurement decision-making process and choosing preferable goods and services within the green market. The CIRB purchases primarily involve office supplies, office furniture and IT equipment. These purchases are made through the use of the PWGSC Standing Offer on products and services that provides best prices, better quality and a green procurement guarantee (e.g, recycled material, environmental performance).

Has your department established green procurement targets?

The Canada Industrial Relations Board is in the process of ensuring that procurement incorporates environmental performance considerations; from planning, identification and definition of requirements, acquisition, operation and maintenance to disposal of goods or closeout activities of acquired services.

Describe the green procurement targets that have been set by your department and indicate the associated benefits anticipated.

(a) Implement an effective approach to procurement planning and requirement definition that incorporates environmental performance

(b) Evaluate potential suppliers' ability and/or capacity to satisfy the environmental performance criteria.

(c) Carry out asset disposal in the most environmentally responsible way, such as waste minimization and/or diversion along with choosing goods and services that meet policy requirements.

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Canada School of Public Service

Table 3: Green Procurement


How is your department planning to meet the objectives of the Policy on Green Procurement?

The Canada School will meet the objectives of the Policy on Green Procurement by:

  1. Reviewing its training documents to ensure that clients are familiar with the Policy on Green Procurement;
  2. Reviewing the Acquisition Card Policy to ensure that clients buy more with their acquisition card rather than using a purchase order or a contract;
  3. Meeting with clients to plan their yearly requirements in order to try and combine them and issuing standing offers and contracts with option years/periods in order to reduce the number of contracts issued in a year;
  4. Reviewing its contracts to reduce the number of pages to be printed and requesting that contracts be printed on both sides of each page;
  5. For the purchase of goods and services, reinforcing the purchase and/or rental of recycled and reused material; and
  6. Regularly updating the Green Procurement online course that is hosted on Campusdirect. This will be done in collaboration with the Procurement, Materiel Management and Real Property (PMMRP) community to reflect future changes to the Green Procurement policy and practice.

Has your department established green procurement targets?

In progress    

Describe the green procurement targets that have been set by your department and indicate the associated benefits anticipated.

The above will result in a substantial reduction in paper usage.

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Canadian Environmental Assessment Agency

Table 1: Green Procurement


1. How is your department planning to meet the objectives of the Policy on Green Procurement?
  • The Canadian Environmental Assessment Agency (the Agency) is a small department with very basic and limited acquisition requirements. The Agency has not set formal green procurement targets, but complies with the Policy on Green Procurement by applying the Green Procurement Principles when acquiring goods and services.
  • All acquisitions are made via a Public Works and Government Services Canada (PWGSC) approved vehicle and/or obtained via a supplier with a valid NMSO (National Master Standing Offer) or SA (Supply Arrangement) on the Standing Offer Index. By doing so, the Agency contributes to environmental protection and sustainable development.
2. Has your department established green procurement targets?
  • No
3. Describe the green procurement targets that have been set by your department and indicate the associated benefits anticipated.
  • Please see above.

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Canadian Food Inspection Agency

Green Procurement Plans

How is your department planning to meet the objectives of the Policy on Green Procurement?

Green procurement has been identified as a key aspect of the CFIA environmental management program. The CFIA Environmental Policy commits the CFIA to working within the federal government framework for greening government operations.
Under the CFIA’s Environmental Management Program, procurement considerations are reflected in plans and strategies for managing other environmental aspects i.e. ozone-depleting substances phase-outs, energy audits, waste reduction initiatives and increasing the hybrid fleet.
One of the current CFIA targets for green procurement is aimed at providing procurement personnel and material managers with the knowledge and awareness to apply green procurement consideration in their day-to-day work tasks.

As well, the CFIA's Contracting Policy now requires competitive requests for proposals to include, where applicable, environmental criteria.

The CFIA continues to progress in meeting the objectives of the Policy on Green Procurement as we become more knowledgeable in this area and as more tools become available such as PWGSC standing offers which incorporate green criteria.

Has your department established green procurement targets?


Yes    

Describe the green procurement targets that have been set by your department and indicate the associated benefits anticipated.

Green procurement target # 1 – 100 per cent of material managers and procurement personnel will have attended green procurement training by 2010.

Materiel managers and Procurement Officers will complete the Green Procurement Course (C215) provided by the CSPS by 2009-2010. In order to make sound financial and ethical decisions, it is very important to put in place strategies for successfully incorporating environmental performance considerations into procurement decisions. This online course introduces the Policy on Green Procurement and provides detailed strategies for applying its principles throughout the procurement process. Participants will define requirements, evaluate products and services, identify the major eco-labelling organizations and learn to use life-cycle analysis and other tools when purchasing environmentally preferable products and services.

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Canadian Grain Commission

Table 1: Green Procurement

How is your department planning to meet the objectives of the Policy on Green Procurement?

Green procurement is a greening priority of the federal government. The CGC follows the procurement process established by Public Works and Government Services Canada (PWGSC). Recurring purchases are ordered from the standing offer as established by PWGSC. The CGC has implemented several sustainable initiatives to meet the objectives of the Policy on Green Procurement and environmental considerations have been incorporated into the procurement process. These are consistent with the overall objective of value for money in procurement while also complying with associated legislative, regulatory and policy obligations. Researching further opportunities for green procurement is an ongoing process at the CGC.

Has your department established green procurement targets?


Yes    

Describe the green procurement targets that have been set by your department and indicate the associated benefits anticipated.

  • Provide procurement personnel and material managers with the knowledge and awareness to apply green procurement consideration in their day-to-day work tasks through training and information sessions by 2011.
  • A service agreement is in place to service CGC printers and supply cartridges. Printer cartridges used are recycled where possible.
  • Copy paper purchased is 30% recycled paper.
  • Printing is done on recycled paper when possible.
  • IT equipment is recycled through the Computers for Schools Program when possible.
  • A trade- in program is used for upgrades to certain components of CGC analytical equipment when possible.
  • The majority of new electrical equipment purchased is Energy Smart.
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Canadian Heritage

Table 3: Green Procurement

How is your department planning to meet the objectives of the Policy on Green Procurement?

The Contracting and Materiel Management Directorate is developing a Departmental Strategy Paper on Green Procurement which will identify specific targets, how they will be tracked and how they will contribute to supporting the Governement of Canada’s overall Sustainable Development Strategy. Use of PWGSC’s “Green” Standing Offers is mandatory and Green Procurement is an integral part of all departmental training related to procurement and contracting. Green procurement training has been identified for all procurement staff and is targeted for completion by March 31, 2009.

Has your department established green procurement targets?


    In progress

Describe the green procurement targets that have been set by your department and indicate the associated benefits anticipated.

Our green procurement targets for 2009–2010 will contribute to environmental objectives by:

  • Reducing waste and supporting re-use, recycling and re-furbishing.
  • Identifying performance measures for planning and reporting on green procurement.
  • Incorporating environmental performance considerations into the commodity management process.
  • Ensuring tender documents include environmental related evaluation criteria.
  • Ensuring that procurement staff completes the online course on green procurement.
  • Implementing a tracking feature for green purchases and suppliers through the Department's integrated finance and materiel system.
  • Continuing departmental initiatives that contribute to the reduction of Green House Gas (GHG) emissions.
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Canadian Human Rights Commission

Green Procurement



1. How is your department planning to meet the objectives of the Policy on Green Procurement?
 
  It should be noted that the Canadian Human Rights Commission is not an asset intensive organization. Most of its material assets consist of computer and office equipment, furniture and stationery supplies. The majority of the Commission’s commodity expenditures relate to contracts for services rather than purchase of goods. However, when goods are procured, the Commission supports the protection of the environment and sustainable development by purchasing “green.” It ensures that its procurement activities take into account and observe environmental performance considerations set out in the Policy on Green Procurement.
 
2. Has your department established green procurement targets?
 
  No


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Canadian Institutes of Health Research

Green Procurement

How is your department planning to meet the objectives of the Policy on Green Procurement?

Through the development and implementation of a Green Procurement Strategy as part of the overall CIHR Environmental Champion Action Plan.

Has your department established green procurement targets?

No, not at this time. Green procurement targets are to be identified and established as part of the Green Procurement Strategy.

Describe the green procurement targets that have been set by your department and indicate the associated benefits anticipated.

The green procurement targets have yet to be set at this time. Please refer to our answer to question no. 2.

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Canadian International Development Agency

Green Procurement


1. How is your department planning to meet the objectives of the Policy on Green Procurement?
CIDA is proceeding with the achievement of its action plan in order to guide the implementation of the Policy on Green Procurement by reviewing procedures and processes, and by setting targets.

Green procurement is viewed as an important environmental policy instrument and help minimizing environmental impacts, and in a broader scope, helps achieving sustainable development goals.
2. Has your department established green procurement target?
Yes.
3. Describe the green procurement targets that have been set by your department and indicate the associated benefits anticipated.
A number of specific strategies and initiatives will be used for implementing green procurement:
  • Refurbishing 50% of existing office furniture and purchasing 25% of new furniture through PWGSC Green Standing Offers.
    • Benefits: Extending life cycle of actual furniture, reducing solid waste from furniture, making use of green tools, reductions in the accommodations cost.
  • Delivering PWGSC training on Green Procurement to credit cards holders (125 employees).
    • Benefits: Better understanding of policy requirements and increase buying through green purchasing standing offers, investing in collective effort to buy green products.
  • Producing reports on green procurement in SAP.
    • Benefits: Better monitoring and reporting of green procurement results and best practices.
  • Applying best practices across branches with the help of project-based Green ambassadors group and a Green Procurement working group.
    • Benefits: Increasing achievements by encouraging collective behaviours in all initiatives such as reducing waste at source, recycling solid waste and buying green products
  • All vehicle fleet is low in CO2 emissions.
    • Benefits: Complying with the Policy on Green Procurement and with the Alternative Fuel Act.

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Citizenship and Immigration Canada

Green Procurement

How is your department planning to meet the objectives of the Policy on Green Procurement?

Education

  1. Procurement staff participation in Canada School of Public Service Green Procurement course
  2. Presentations on green procurement to administrative assistants at the annual Administrative Assistants Conference

Systems

  1. Inclusion of the data point in the Integrated Financial and Materiel System (SAP) purchasing module allows identification and tracking of green purchases
  2. Departmental forms (Purchase Requisition, Contract Request Summary) to be updated to highlight green procurement as a consideration in planning procurements; link on CIC’s internal website for additional information on green procurement

Has your department established green procurement targets?


Yes    

Describe the green procurement targets that have been set by your department and indicate the associated benefits anticipated.

Citizenship and Immigration Canada (CIC) has established the following green procurement targets as part of its overall Sustainable Development (SD) Strategy:

  1. Note that targets are continually changing and improving based on the findings from CIC’s SD Action Plan.
  2. CIC is working to protect the environment and promote sustainable development through various initiatives, including the reduction of fleet size and use of alternative fuels to reduce greenhouse gas emissions, the reduction of waste through recycling, and the inclusion of environmental factors in procurement decisions.
  3. 100% of CIC administrative assistants will be applying the green procurement guidelines by March 2010.
  4. CIC administrative assistants will receive updated information on green procurement through CIC’s annual Administrative Assistants Conference.
  5. 100% participation in SD/Green Procurement Working Groups or meetings where CIC is represented.
  6. 5% increase over two years in the total amount of green products and services purchased by CIC by March 2010.
  7. The findings from the SD Action Plan will be integrated into the green procurement policy.
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Correctional Service Canada

Table 3: Green Procurement

How is your department planning to meet the objectives of the Policy on Green Procurement?

CSC has developed a Sustainable Development Strategy that responds to each of the seven Government Operations goals as described in Table 4.

Has your department established green procurement targets?


Yes    

Expected results are described for each plan in Table 4.

Describe the green procurement targets that have been set by your department and indicate the associated benefits anticipated.

The proposed targets for CSC include:

  • reduction in negative environmental impacts generated from toxic products;
  • reduction in water consumption;
  • reduction in energy consumption;
  • reduction in solid waste disposal;
  • reduction in the use and disposal of hazardous materials;
  • timely reporting to Senior Management
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Department of Finance Canada

Table 2: Green Procurement

1. How is your department planning to meet the objectives of the Policy on Green Procurement?

The Department of Finance Canada, the Treasury Board of Canada Secretariat, and the Canada Public Service Agency have taken a common approach to meeting the objectives of the Policy on Green Procurement through their departmental 2007-09 sustainable development strategies. It is important to note that the Policy applies to the life-cycle management of the procurement of goods and services. It encompasses and applies across all four stages of the procurement process, from planning and acquisition through use and disposal.

2. Has your department established green procurement targets?


Yes    

3. Describe the green procurement targets that have been set by your department and indicate the associated benefits anticipated.

(1) Introduce green procurement training for 100 per cent of materiel managers and procurement staff and 60 per cent of acquisition cardholders

Benefits—Better awareness, application, and tracking of the Policy on Green Procurement

(2) Increase purchase of green office furniture by 50 per cent

Benefits—Increased purchases of furniture with improved air quality benefits, improved quality, and decreased long-term costs

(3) Configure the Integrated Facilities Management Systems (SAP-IFMS) to facilitate green procurement tracking and reporting

Benefits—Department-wide ability to track green procurement purchases of products and services

(4) Introduce multi-function document manager pilot program

Benefits—Decreased paper and energy use, improved air quality, increased efficiency of resources, and cost savings

(5) Update recycling program to increase waste diversion from landfill to 75 per cent

Benefits—Improved waste diversion rate in the facilities occupied by the Department of Finance Canada, the Treasury Board of Canada Secretariat, and the Canada Public Service Agency

(6) Develop and implement a composting program

Benefits—Improved waste diversion rate in the facilities occupied by the Department of Finance Canada, the Treasury Board of Canada Secretariat, and the Canada Public Service Agency

(7) Reduce greenhouse gas (GHG) emissions per vehicle-kilometre by 15 per cent

Benefits—Improved fuel efficiency

(8) When available, 90 per cent of gasoline purchased be ethanol-blended

Benefits—Reduced dependence on fossil-based fuels

(9) Introduce green and defensive driver training for fleet drivers

Benefits—Improved fuel efficiency

(10) Decrease GHG emissions by 5 per cent in L'Esplanade Laurier

Benefits—Decreased energy consumption

(11) Develop a shared environmental management system

Benefits—Compliance, due diligence, and reduced environmental risk

(12) Increase Green Citizenship Network membership by 25 per cent and improve opportunities for employee participation

Benefits—Decreased resource consumption through awareness and program delivery

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Department of Foreign Affairs and International Trade

Table 3: Green Procurement

How is your department planning to meet the objectives of the Policy on Green Procurement?

Foreign Affairs and International Trade Canada is planning to meet the objectives of the Policy on Green Procurement through the implementation of the green procurement commitments established for the federal government by the Office of Greening Government Operations, and as captured in the department's Sustainable Development Strategy. Progress will be tracked and monitored through the department's Environmental Management System.

Has your department established green procurement targets?


Yes    

Describe the green procurement targets that have been set by your department and indicate the associated benefits anticipated.

Based on the 2006 guidance document Coordinating the Fourth Round of Departmental Sustainable Development Strategies, Foreign Affairs and International Trade Canada has incorporated green procurement commitments into its departmental Sustainable Development Strategy (SDS), Agenda 2009. This will facilitate a greater integration of sustainable development, including green procurement, into departmental policies, programs and operations.

The two commitments in DFAIT's SDS are to:

  1. Identify three green procurement targets. These are:
    1. Develop a tracking system within the Integrated Management System that will help track and report on green purchases made by the department. To ensure the successful implementation of a tracking system at DFAIT, the Procurement, Materiel Management and Logistics Division developed and implemented the online ordering system Shop@DFAIT, which identifies green products with a green dot. This online system for ordering office supplies will allow DFAIT to track the green purchases made through this system on an annual basis. A further objective is to increase the percentage of green purchases throughout the department.
    2. Ensure that environmental considerations are included in 100% of contracts and standing offers. A "green contracts" initiative is being implemented, including the development of environmental criteria that could be included in all contracts and standing offers. The successful completion of this target will further ensure that environmental criteria are taken into consideration when the department contracts for goods and services.
    3. Reduce by 25% the total number of cordless mice purchased by March 31, 2012, using 2008-09 as a baseline. Data are currently being captured in order to set the baseline on which the implementation of this target will be measured. The successful completion of this target will reduce the use of cordless mice at the department, which will in turn reduce the number of batteries purchased, used and discarded. In the interim, the Procurement, Materiel Management and Logistics Division has implemented a battery recycling program to reduce the environmental impact of battery use at DFAIT. The cost to dispose of batteries is being absorbed by the division initiating the program.
  2. Ensure that 100% of materiel managers and procurement personnel receive green procurement training. The anticipated results associated with this target are that all materiel managers and procurement personnel will have greater knowledge of green procurement; the environmental impact will be reduced due to an increase in the purchase of greener products; and financial savings accrued from purchasing greener products will be passed on to taxpayers. Efforts are under way to ensure that procurement personnel include green procurement training in their Performance Management Plans.
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Department of Justice Canada

Green Procurement

How is your department planning to meet the objectives of the Policy on Green Procurement?

Through the Department of Justice’s Sustainable Development Strategy 2007-2009, objectives, targets and performance indicators have been established to meet objectives defined in the Policy on Green Procurement.

Has your department established green procurement targets?


Yes    

Describe the green procurement targets that have been set by your department and indicate the associated benefits anticipated.

The Department of Justice’s Sustainable Development Strategy 2007-2009 contains three objectives, among which Improving the environmental sustainability of the Department’s physical operations. A key target of this objective is the implementation of the Government’s Green Procurement Policy. To this end, the following performance indicators have been established:

  • All appropriate staff will receive training on the application of the Green Procurement Policy.
  • Obtain support from PWGSC in the implementation and tracking of procurement practices.
  • Promote usage of established standing offers (established by PWGSC or internal to the department) as they already support the Green Procurement Policy
  • Encourage client groups to consider targeting greener products in their invitations to tender.
  • Spending data to be assessed, baseline established and specific targets developed by 2009 for selected categories of purchases in accordance with IFMS capabilities.
  • A standard reporting mechanism is under consideration within the Integrated Financial and Materiel System (IFMS) to monitor compliance with the policy once the criteria for reporting has been defined.
  • Develop furniture standards for Department for furniture procurement and life cycle.
  • Departmental projects/initiatives will include mission statements.
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Economic Development Agency of Canada for the Regions of Quebec

Green Procurement

How is your department planning to meet the objectives of the Policy on Green Procurement?

The Agency has introduced a Sustainable Development Strategy (SDS) which sets clear objectives in that area and establishes, among other things, goals with respect to green procurement. A training session on green procurement was given by PWGSC to the materiel manager and employees responsible for purchasing. An outreach session was also provided for all administrative assistants who handle procurement for their branches.

Has your department established green procurement targets?

Yes

Describe the green procurement targets that have been set by your department and indicate the associated benefits anticipated.

  • Vehicles in the departmental fleet must be replaced by low-consumption vehicles. This practice enables the Agency to reduce greenhouse gas emissions in business travel.
  • The Agency uses 100% recycled paper at its Head Office. It will be broadening this application to all its business offices. This practice encourages recycling.
  • When replacing electrical equipment, the Agency purchases Energy Star qualified equipment. This practice will help reduce energy consumption.
  • The Agency will continue to raise employees’ awareness with regard to green procurement. This undertaking should help raise individuals’ awareness of “buying green.”
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Environment Canada

Table 3: Green Procurement

How is your department planning to meet the objectives of the Policy on Green Procurement?

A comprehensive internal implementation strategy is under development. As well, the department has incorporated environmental considerations into its Integrated Investment Plan for capital costs. The department is also working with Public Works and Government Services on Procurement Renewal and, through this initiative, is considering departmental participation to pilot one of the tools developed to assist all departments with implementation. The tool under consideration is Guidelines to Integrate Environmental Performance Considerations into Procurement Management Control Frameworks.

Environment Canada, as one of the policy partners for this Policy, continues to fulfill its role in providing expert guidance and advice to Public Works and Government Services as described in the MoU between the policy partner departments and the Treasury Board Secretariat. As part of this role, EC continues to participate in several commodity teams, to ensure that appropriate green criteria are integrated into Government of Canada purchasing instruments.

Has your department established green procurement targets?


No

Describe the green procurement targets that have been set by your department and indicate the associated benefits anticipated.

N/A


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Fisheries and Oceans Canada

Table: Green Procurement


Plans to meet the objectives of the Policy on Green Procurement
As a science based department, DFO is keenly aware of their responsibility with regards to sustainable development and green procurement.

We have encouraged Green Procurement for many years and have included the requirement for clauses in our contracts requiring reports to be i.e. double-sided on recycled paper or on disk also selection of goods and services is based on their efficient use of energy and natural resources, potential to reuse or recycle and safe means of disposal.

The Mandatory Standing Offers of PWGSC is further enhancing this activity with their implementation of environmental performance considerations in their procurement decision-making processes and we applaud this move.

The various training courses and information that have been made available has enabled our employees to be more aware of their roles and responsibilities as it relates to green procurement.

Transportation is the single largest source of greenhouse gas emissions in Canada. The "greening" of DFO motor vehicle fleet is a continuous challenge considering the majority of vehicles in the DFO fleet are full-size pick up trucks (69.4%). While the essential of the DFO necessitate the need for a large number of light and medium duty trucks, either to meet the operational needs of operating in remote locations or the requirements for transporting equipment, controls to ensure that vehicles are purchased with respect to balancing equipment versus environmental sustainability (including programs when available that encourage purchasing vehicles that consume less fuel, alternative fuels, or both) should continue. Though the passenger motor vehicle fleet is considerably smaller (9.3%), the department is seriously looking at different approaches to purchase hybrid or duel fuel where applicable such as Leadership Vehicle Rebate Initiative; potential funding.

DFO will develop a Green Procurement Policy early in the next fiscal year and look forward to working with private industry and other government departments to continue our green procurement together with sustainable development initiatives. Currently DFO is laying out the groundwork to combine Procurement, Contracting and Realty requirements embedded in a policy that will allow DFO to build a policy in FY 2009-10.

As part of a policy, we wish to embed into the policy a section that addresses the four stages of Life Cycle Management (LCM) of assets, not only looks at Green Procurement from the Planning and Procurement stages but as well the In-Use [maintenance] and disposal issues at the end of the life cycle stage [to reflect the current CAD position on e-waste management.]
Establishment of green procurement targets
In progress. Targets will be integrated into the new DFO Green Procurement Policy.
Green procurement targets associated benefits anticipated
Targets will be integrated into the new DFO Green Procurement Policy.

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Health Canada

Green Procurement

1. How is your department planning to meet the objectives of the Policy on Green Procurement?

Health Canada supports the objectives of the Green Procurement Policy, including incorporating environmental performance considerations and value for money into the procurement decision making process. Health Canada is an active participant in federal procurement reform initiatives, such as the establishment of mandatory standing offers led by Public Works and Government Services Canada (PWGSC), which incorporate environmental performance and lifecycle analysis.

Health Canada has incorporated green procurement targets in the Sustainable Development Strategy (SDS) 2007-2010 in support of the Green Procurement Policy.

2. Has your department established green procurement targets?

Yes

3. Describe the green procurement targets that have been set up by your department and indicate the associated benefits anticipated?

Health Canada has established targets in the SDS 2007-10 in support of the Green Procurement Policy. They are:

  1. By March 2010, all material managers and procurement personnel will attend a recognized training course on green procurement offered by PWGSC, Canada School of Public Service (CSPS), or any other federal government department
  2. By March 2010, incorporate tracking tools into the existing systems (e.g. SAP) to monitor green purchases.

Health Canada is working to incorporate green procurement tracking procedures in its existing enterprise system through participation in horizontal SAP initiatives with other SAP departments. Once implemented, communications and awareness to users will facilitate the anticipated benefit of benchmarking and reporting progress on green procurement.

Health Canada is committed to training all procurement personnel and materiel managers through the Canada School of Public Service online course on green procurement. Associated benefits relating to knowledgeable functional experts includes raising awareness and providing advice regarding sound procurement planning and green procurement opportunities with cost centre managers (the contracting authorities). The department also promotes training of cost centre managers on green procurement by encouraging them to take the CSPS on-line training, by broadcasting general awareness messages and by participating in Environment Week in the National Capital Area.

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Human Resources and Skills Development Canada

Table 3 - Green Procurement

Departmental Green Procurement processes are based on achieving value-for-money leveraging procurement in order to accomplish broader social, economic and environmental outcomes, in compliance with certain policies, such as the Policy on Green Procurement.

Departmental purchasing patterns for products essential to operations are assessed using key standards to support sustainable development. Electronic-based Green Procurement processes are also an important part of the Department's commitment to reduce the environmental footprint of paper-based transactions particularly for thousands of low dollar value transactions. Since departmental purchasing is subject to the use of mandatory standing offers established by Public Works and Government Services Canada, work continues to identify opportunities where Green Procurement can be improved. Appropriate communications strategies and tools including the Purchasing Portal, will ensure appropriate use of "green" items.

The Department is raising awareness and understanding of Green Procurement through training and communications. Functional specialists receive training through courses offered by the School of Public Service, and managers and administrative staff receive information through departmental awareness sessions. Green Procurement information is added to the Departmental Purchasing Portal and employees receive regular information through the Intranet site and communiqués.

The Department’s Green Procurement target setting status is currently “in progress”. A National Departmental Working Group has been established to conduct an analysis of key commodities purchased, to identify opportunities, to establish procurement tools that meet departmental needs, and to ensure that the information is communicated to Public Works and Government Services Canada Commodity Councils for the development of mandatory standing offers. Where government-wide tools are not mandated, tools will be developed and aligned with those from Public Works and Government Services Canada as they become available.

More specifically, the Department will continue to assess opportunities to decrease paper-based transactions and improve the efficiency and costs associated with low dollar value procurement promoting appropriate use of the Acquisition Card and the Procurement Portal.

In establishing firm targets, the Department must operate within what is currently available through the use of mandatory standing offers and departmental contracting authorities.

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Indian and Northern Affairs Canada and Canadian Polar Commission

Green Procurement

How is your department planning to meet the objectives of the Policy on Green Procurement?

Indian and Northern Affairs Canada (INAC) has addressed the Policy on Green Procurement requirements as part of the department’s Sustainable Development Strategy (SDS) 2007-2010, Target 2.3.2 Develop and implement a green procurement policy for INAC. Target fulfillment has progressed under the leadership of the Procurement and Contracting Review Committee (PCRC) and its associated working groups. The PCRC is composed of regional Responsibility Centre Managers (RCMs), procurement experts and environmental management specialists collectively mandated to implement a renewed procurement and contracting function within the department.

INAC has completed a preliminary in-house policy review of green procurement in December 2008. With support from the PCRC, INAC will use the findings of the review to help integrate Policy on Green Procurement requirements into departmental procurement policies and procedures.

Has your department established green procurement targets?


    In progress

Describe the green procurement targets that have been set by your department and indicate the associated benefits anticipated.

INAC must establish targets for the acquisition of environmentally preferred goods and services in order to both implement Policy on Green Procurement requirements and meet INAC’s SDS Target (indicated above).

Although no targets have been established to date, departmental green-procurement targets are in development and will encompass environmental performance clauses in service contracts as well as the application of minimum environmental performance standards for commodity groups and classes such as passenger vehicles and information technology (IT) hardware. These departmental green-procurement targets will also complement new government-wide environmental performance standards.

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Industry Canada

Green Procurement


How is your department planning to meet the objectives of the Policy on Green Procurement?
The objective of the Policy on Green Procurement is to advance the protection of the environment and support sustainable development by integrating environmental performance considerations into the procurement decision-making process.
For goods that are centrally purchased in Industry Canada, such as stocked inventory for stores, mandatory standing offers for office supplies are used in which many of the products are recycled. Continuous effort is being made to purchase green products and/or utilize recycled product programs.

The Computer Media Group is a supplier that the Industry Canada’s National Capital Region (NCR) uses on a regular basis. Industry Canada ships the supplier on average 3,500 cartridges per year. Each cartridge is sent back to the appropriate manufacturer to be cleaned and refilled as recycled toner, or recycled for its usable parts, or at the very least, is melted down to become recycled plastic.

For the purchase of executive vehicles, contracts and Materiel Management (CMM) influences the decision-making and highly encourages the purchase of alternative-fuelled vehicles. For example, Industry Canada currently has 4 executive vehicles, 3 of which are hybrid and one is an E-85 powered flex-fuel vehicle.

At Industry Canada, procurement activity is decentralized, presenting challenges in managing the kinds of products that are purchased. However, in order to have procurement delegation, staff members must follow a two-day mandatory contracting course which includes the Green Procurement Policy.

To date, Industry Canada does not have a method in place for tracking and reporting on green procurement activity. However, the following data was obtained directly from the paper suppliers in February 2008.

Since implementation of the Green Procurement Policy on April 1, 2006, the total value of paper purchased up to December 31, 2007 was $582,025.30, with the majority being purchased from NCR. Approximately 90% was recycled with a minimum of 30% post-consumer waste.

The breakdown of paper purchased in 2006–2007 across the department was as follows:

Location Total Expenditure ($000) % Recycled Third–Party Certification
Atlantic
Quebec
Pacific
Prairie
47.8 68% Environmental Choice Certification
Ontario 21.2 10% Environmental Choice Certification
NCR 513.1 100% Forest Stewardship Council Certified (responsible forestry) Environment Canada # 1C60022 issued November 18, 2003
Total 582.1  
 
Has your department established green procurement targets?
■   In Progress
Describe the green procurement targets that have been set by your department and indicate the associated benefits anticipated.
Precise green procurement targets have not been set by our department. Industry Canada is currently is working with the Integrated Financial and Materiel System to develop a method to track green procurement within IFMS in order to produce reports.

Using the same methodology for paper, CMM will solicit paper suppliers to determine the percentage of recycled paper purchased by Industry Canada. Continuous efforts to influence clients in the Regions to buy green will be achieved through CMM staying in touch with the regional finance and administration contacts.

The anticipated benefit is to have a positive impact on our environment.


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Infrastructure Canada

Table 3: Green Procurement

The Policy on Green Procurement which came into effect April 1, 2006, established environmental performance considerations as a key factor in procurement decisions that occur throughout the life cycle of assets and acquired services. The objective of this policy is to advance the protection of the environment and to support sustainable development by integrating environment performance considerations into the procurement decision-making process. Deputy Heads are accountable to ensure that the objectives of the policy are realized and are required to report on green procurement performance through the annual Report on Plans and Priorities and the Departmental Performance Report.

Green Procurement

  1. How is your department planning to meet the objectives of the Policy on Green Procurement?

    Infrastructure Canada recently repatriated certain key contracting and procurement functions from its shared services providers, giving the Department more control of its procurement practices and facilitating implementation of the Policy on Green Procurement.

    Infrastructure Canada is working with Public Works and Government Services Canada’s Client Engagement sector to analyze its spending patterns and to identity opportunities for improved procurement practices. In 2009-10, Infrastructure Canada’s Contracting and Procurement Unit will explore options for updating the contracting module of SAP to identify and track all green procurement. This will allow the Department to set targets based on prior-year spending. In the meantime, the Department continues to consider green procurement objectives when purchasing the following commodities:

    Computers, printers and photocopiers:

    • Purchasing or leasing energy-efficient equipment from companies with environmental programs that have recycled content and a recycling program
    • Using multi-function machines to reduce energy consumption
    • Using recycled toner cartridges
    • Developing policy on personal versus shared printers
    • Ensuring default settings on the printers and photocopiers are duplex and print in black ink only.

    Furniture:

    • Using products that meet or exceed environmental norms established by Public Works and Government Services Canada
    • Reusing and recycling old furniture.

    Office Supplies:

    • Using paper that is 30% recycled or higher
    • Ensuring business cards are printed on recycled paper and bear the Eco Logo symbol
    • Ensuring nameplates are printed on 100% recycled paper and placed in reusable plastic holders.

    Travel & Meetings:

    • Using government travel services and encouraging travelers to use sustainable methods of transportation and to select Green hotels
    • Promoting Green meetings within the Department
    • Participating in the Ecopass Public-Transit Program
    • Encouraging staff to use other modes of transportation such as cycling and walking, by making showers available at the Department’s offices at 90 Sparks Street, Ottawa.

    Recycling:

    • Implementing material recycling in all locations
    • Implementing a program in place at 90 Sparks where the employees can drop off used batteries
    • All defective and end-of-life telecommunications devices and accessories are sent to the vendors for recycling. About 20% are re-used as telecommunication devices.

    Contracting:

    • Using green clauses for service contracts.
  2. Has your department established green procurement targets?

    Specific targets will be identified once Infrastructure Canada has implemented a contract management system that allows tracking and reporting on green procurement. This will allow the Department to forecast spending based on historical spending trends.

    • _ Yes
    • _ No
    • X In progress
  3. Describe the green procurement targets that have been set by your department and indicate the associated benefits anticipated.

    Not Applicable

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Library and Archives Canada

Table 3: Green Procurement



This table charts green procurement planning.
Green Procurement
1. How is your department planning to meet the objectives of the Policy on Green Procurement?
  Library and Archives Canada (LAC) has an ecological checklist of considerations applicable throughout the life cycle of goods. This list is posted on the LAC intranet site and is referred to during the mandatory training given to the organization's administrative officers and managers. The checklist includes other public- and private-sector sites offering sound environmental practices.

Major purchases play an important role in terms of environmental considerations. Emphasis is placed on using recycled and remanufactured products, and on remanufacturing current furnishings and equipment to reduce the amount of surplus materials and thereby minimize environmental impacts.

The estimates prepared for purchasing laboratory equipment contain features to reduce environmental impacts, either through the use of recycled or recyclable materials, or the use of the least harmful chemicals possible.

As part of its ecological practices, LAC introduced mandatory double-sided printing in the fall of 2008 for all its network printers, resulting in a decrease in paper consumption. In addition, LAC stocks recycled paper for everyday use.
2. Has your department established green procurement targets?
      In progress
3. Describe the green procurement targets that have been set by your department and indicate the associated benefits anticipated.
  Since most of our procurement activities involve professional services rather than goods, LAC's objectives are more qualitative than quantitative. Emphasis is placed on more thorough procurement planning, and we ensure that environmental considerations are an integral part of the procurement process.

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National Defence

TABLE 2: GREEN PROCUREMENT

  1. How is your department planning to meet the objectives of the Policy on Green Procurement?

    DND and the CF are committed to applying the principles of green procurement by integrating environmental performance considerations into material acquisition and support (MA&S) policies, decision-making processes and practices in a manner that supports the concept of sustainable development, satisfies legal and policy requirements, reinforces performance management and is relevant to the DND and CF mission.

    In support of TBS Contracting Policy Notice 2006-1 – Policy on Green Procurement, DND/CF issued, on December 1st 2006, DAOD 3015-0 – Green Procurement and on 2 November 2007, DAOD 3015-1 – Management of Green Procurement. These directives apply to employees of the Department of National Defence and are orders that apply to officers and non-commissioned members of the Canadian Forces. DAOD 3015-0 confirms the requirement for the DND and the CF to apply the principles of green procurement by integrating environmental performance considerations into DND and CF material acquisition and support (MA&S) policies, decision-making processes and practices in accordance with the Public Works and Government Services Canada Policy on Green Procurement and the DND/CF DAOD 3000-0, Materiel Acquisition and Support. The supporting DAOD 3015-1 explains how the green procurement policy is to be implemented, and defines the roles and responsibilities in respect of the management of green procurement in the DND and the CF; specific topics include operating principles, costing, integration of environment performance considerations, monitoring and reporting, and responsibilities.

  2. Has your department established green procurement targets?

    Yes.

  3. Describe the green procurement targets that have been set by your department and indicate the associated benefits anticipated.

    The Defence Sustainable Development Strategy 2006 (SDS) is the DND/CF action plan and is based on the hierarchy of strategic and operational direction through the Defence chain of command. At the highest level, broad strategic commitment to the development and implementation of the SDS is provided through the Report on Plans and Priorities and through the Defence Plan. The Department’s progress on meeting its SDS commitments is reported to Government as an integral part of the annual Departmental Performance Report. The SDS Strategic commitments (land use management, infrastructure and procurement) are the key indicators upon which the Department relies to measure and report its progress in meeting its sustainable development goals and objectives. Strategic commitment 3 addresses the implementation of a proactive and comprehensive Green Procurement programme across Defence and meets the recently promulgated Federal Government Policy on Green Procurement by:   


Initiative Indicator(s) Supporting Action(s)
  • Supporting the federal green procurement agenda (SC.3.1.)
  • Number of Commodity Groups relevant to Defence
  • Number in which Defence participates
  • ADM(Materiel) to lead
  • Collaborate interdepartmentally
  • Participate in all of the federal interdepartmental commodity group management teams relevant to Defence’s operational requirements
  • Developing and integrating where appropriate Green Procurement modules and messages into all existing training (SC.3.2.)
  • A green procurement training module is developed by 30 June 2007
  • Number of existing and relevant courses in which a Green Procurement Module is integrated by 30 June 2008
  • Number of eligible participants as of 1 April 2007
  • Number trained as a percentage of the total by 31 March 2008, 31 March 2009 and 31 March 2010
  • Deliver a green procurement course to 100% of acquisition cardholders, material managers and procurement personnel by 31 March 2010
  • ADM(Materiel) to lead in coordination with ADM(HR Civ) and Chief Military Personnel
  • Develop a short green procurement training module that is in line with Defence’s operational requirements
  • Integrate the green procurement training module into all existing and relevant procurement, materiel and project management courses by 31 March 2008
  • Eliminating or reducing specified nationally procured high-risk hazardous materials (HRHM) from use and examining the feasibility of expanding the scope of this initiative to include locally-procured HRHM (SC.3.3.)
  • Eliminate or reduce 30% of specified nationally procured high-risk hazardous materials (HRHM) from use by 31 March 2010 from a baseline of 31 March 2007:
    • Percentage of specified nationally procured high risk hazardous materials reduced or eliminated from use
    • Completion of a feasibility study on inclusion of locally-procured HRHM by 31 March 2010
  • ADM(Materiel) to lead
  • Identify the highest risk products included in the solvents, and cleaners/degreasers commodity groups
  • Publish the list
  • Undertake the elimination/substitution process
  • Publish the list of eliminated or substituted materials by 31 March annually based on the fiscal year
  • Acquiring, using and maintaining greener vehicles (SC.3.4.)
  • Increase vehicle productivity (passenger load, tonnage and freight transported) by 10%, from a baseline of October 2006, by 31 March 2008, 31 March 2009 and 31 March 2010
  • Decrease vehicle downtime (vehicle on repair (VOR)) by 5%, from a baseline of October 2006, by 31 March 2008, 31 March 2009 and 31 March 2010
  • ADM (Materiel) to lead
  • Exercise professional fleet management
  • Number of “404” licence holders who have taken the defensive driving course (DDC) that includes the green driving module by 31 March 2008, 31 March 2009 and 31 March 2010
  • Percentage of drivers who had taken the old DDC (not containing the green driving module) and who have since taken the new green driving module by 31 March 2008, 31 March 2009 and 31 March 2010
  • Provide green defensive driving training to 70% of Defence’s “404” driver’s license holders
 
  • Engage other departments to establish a forum for knowledge and technology transfer to interested parties by 31 March 2008
  • Share best practices and lessons on “green driving” with interested federal departments and agencies
  • Reducing vehicle GHG emissions by 15% within the commercial pattern on road vehicle departmental fleet by 31 March 2010 (SC.3.5.)
  • Reduce GHG emissions per vehicle kilometre by 15% from 2002/2003 within the commercial pattern on road vehicle departmental fleet by 31 March 2010:
    • GHG emissions from vehicles
  • Affected Commands and Group Principals will develop GHG emission reduction plans
  • Follow the Treasury Board direction from the Directive on Fleet Management: Executive Vehicles (effective 1 Nov 2006) as well as the Alternative Fuels Act and Regulations; and the Federal Vehicles initiative
  • Reduce fuel consumption
  • Follow No Unnecessary Idling Policy
  • Purchase alternative fuel vehicles where it is cost-effective and operationally feasible
  • Optimize intervals between lubricant, oil, and filter changes, air cleaner inspections/cleaning, etc.
  • Promote car-pooling and adopt public transit transportation where practical
  • Rationalize fleet size
  • Piloting a managed print solution (SC.3.6.)
  • Engage the services of a consultant to undertake a Pilot Test that includes waste and paper reduction, energy efficiencies, rationalization of equipment and cost savings by 31 March 2008
  • Pilot test study completed and report prepared by 31 March 2009
  • Implementation of all acceptable aspects of the study’s recommendations to be under way by 31 March 2010
  • ADM(Material) and ADM(Information Management) to lead
  • Work with PWGSC to compete the requirement for the pilot
  • Manage execution and transition of pilot
  • Execute the managed print solution if results from the pilot are positive
  • Minimizing the environmental liability associated with petroleum Fuel Storage infrastructure and distribution assets (SC.3.7)
  • Optimized DND/CF fuel storage footprint to meet operational requirements for the long term sustainability of DND/CF fuel storage tank systems through:
    • Initiate the Joint Materiel/ Infrastructure and Environment Defence Fuels Storage Tank Review Project
    • Completion of Phase 1 Data Collection and Verification activities by 30 June 2007
    • Initiate Phase 2 implementation activities (will depend on Phase 1 data collection / data evaluation activities)
  • ADM(Materiel) and ADM(Infrastructure and Environment) will create policies, standards and procedures to construct, operate, and maintain safe, environmentally responsible, fuel storage systems
  • ADM(Materiel) will lead analyses and forecasting for the future fuel ‘footprint’ in Phase 2
  • ADM(Infrastructure and Environment) will be responsible for reviewing funding options to complete Phase 2 activities

Source: Assistant Deputy Minister (Infrastructure and Environment) Group
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National Research Council Canada

Table 2: Green Procurement

How is your department planning to meet the objectives of the Policy on Green Procurement?
NRC will continue to implement a number of initiatives within its operations and facilities to integrate environmental performance considerations into the procurement decision-making process. In 2009-10, NRC plans to:

  1. Complete the implementation of the Green Procurement Policy, educate Procurement Officers and NRC end-users, and produce statistics on green procurements.
  2. Use PWGSC Standing Offers to procure “green” items
  3. Complete review of stores items and assess possibility of converting to more “green” items.
  4. Move from traditional offset printing to digital laser printing
  5. Obtain FSC certification (Forest Stewardship Council) of NRC’s reprographic section.

Has your department established green procurement targets?
Yes


Target Benefit
Provide green procurement training to NRC procurement officers and NRC end-users. Benchmark will be established in 2009-10. Improved awareness and application of the Green Procurement policy will assist the procurement community and end-users to integrate green procurement practices in their areas of responsibility
Increase use of PWGSC Standing Offers to procure “green” items. Benchmark will be established in 2009-10. Reduce adverse environmental impacts by using environmentally friendly products in the workplace
Move from traditional offset printing to digital laser printing. Allow the NRC to move to a more supply on demand philosophy

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Natural Resources Canada

Table 3: Green Procurement

1. How is your department planning to meet the objectives of the Policy on Green Procurement?

  • NRCan will continue the implementation of a number of "paper-reduction" projects underway that are expected to result in significantly less paper used in 2009-2010. Some projects include: full ramp up of electronic procurement system to replace paper submissions, communication approach to encourage all NRCan staff to sign up for on‑line pay stubs, and video projection systems/computers in most boardrooms so meeting participants don't require as many paper meeting handouts.
  • NRCan will continue the implementation of training and awareness activities, and a departmental protocol for green procurement, so that all employees within the organization are aware of considerations, responsibilities and procedures, and are applying them to departmental procurement.
  • NRCan will continue to further develop the definition of green procurement commodity-specific targets.

2. Has your department established green procurement targets?

    In progress

3. Describe the green procurement targets that have been set by your department and indicate the associated benefits anticipated.

  • NRCan plans to finalize research on the best way to measure the amount of paper usage while working collaboratively with PWGSC.
  • More in depth consultation will continue throughout the department as part of the engagement activities of the broader NRCan Green Operations initiative in the context of the Policy implementation. This will assist in identifying commodity areas that will form the basis of an initial round of target-setting.
  • The target areas identified are paper, internal printing and travel (key areas of high spending). These target areas have been endorsed by senior management (Departmental Management Committee). Potential approaches and targets have been developed.
  • In the cases of paper, internal printing, and travel, the approaches and targets established in the previous fiscal year will be used for further work in 2009/2010.
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Office of the Commissioner of Lobbying of Canada

Green Procurement

How is your department planning to meet the objectives of the Policy on Green Procurement?

The Office of the Commissioner of Lobbying (OCL) is a small organization compared with most federal government departments and agencies. It is not an asset intensive organization. Most of its assets consist of computer and office equipment, furniture and stationery supplies.

Even though it has not established green procurement targets, the OCL is contributing to the protection of the environment by using green procurement standing offers whenever possible, buying high-content recycled paper, and recycling spent batteries as well as empty toner cartridges used in office printers.  Other initiatives include printing the OCL's annual report and investigation reports on 100% recycled paper, double-sided printing of documents whenever possible, circulating documents of interest and/or making them available on a shared computer drive rather than printing multiple copies for internal distribution, and using the OCL's web site as the preferred means for public distribution of information and corporate publications.

Has your department established green procurement targets?

No

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Office of the Superintendent of Financial Institutions

Table 1: Green Procurement

1. How is your department planning to meet the objectives of the Policy on Green Procurement?

OSFI’s procurement needs are predominantly for commodity goods such as computers, printers, office supplies, or furniture, and for informatics or other professional services including, at times, construction services. In order to maximize its Green Procurement, OSFI: continues to draw on the opportunities presented in the government-wide commodity management process under the Way Forward initiative; takes advantage wherever possible of PWGSC’s procurement services through tools such as Government of Canada Marketplace (GoCM), National Master Standing Offers (NMSO) or Departmental Standing Offers (DSO) and in so doing, achieves the levels of Green Procurement that have been negotiated by PWGSC. In combination, these procurement vehicles allow OSFI to incorporate environmental performance considerations in its procurement planning and requirement definitions.

2. Has your department established green procurement targets?


  No  

OSFI’s procurement needs for goods are largely met by government-wide commodity management processes under the Way Forward Initiative and by PWGSC’s procurement services. Based on its buying needs and past patterns, OSFI’s approach to meeting the Policy on Green Procurement is to capitalize on Standing Offers or Supply Arrangements negotiated by PWGSC, so as to ensure that it is procuring from companies that supply environmentally preferable goods and services. As well, OSFI is mindful of the policy whenever it conducts contracting under its own authority.

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Public Health Agency of Canada

Table 3: Green Procurement


How is your department planning to meet the objectives of the Policy on Green Procurement?
The Agency has set Objective 2.1 in its Sustainable Development Strategy:  Maximize use of green procurement.
Target Benefit
Provide procurement training to 75% of material managers and integrate green procurement into training for acquisition cards by December 31, 2009. Increase in volume of green goods/commodities purchased.
Meet the Government of Canada standards for purchase and by March 31, 2010, meet the guidelines for operations of office equipment. Energy savings, green recycling process for disposed equipment, use of more environmentally friendly equipment.
Develop an effective, efficient and affordable green tracking system by December 31, 2009. Baseline of the Agency’s green procurement patterns established and options for tracking options identified.
Increase awareness of “green travel” options to 50% of all the Agency employees by December 31, 2009. Increased awareness leads to increased use of green travel options, including use of alternative modes of transportation.

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Public Safety and Emergency Preparedness Canada


Table 2: Green Procurement
1. How is your department planning to meet the objectives of the Policy on Green Procurement?
  The Department will continue with the activities set out in lasts year’s Report on Planning and Priorities. As the Department reassesses its Sustainable Development Strategy, it will adjust its Green Procurement Plan.
2. Has your department established green procurement targets?
  Yes    
3. Describe the green procurement targets that have been set by your department and indicate the associated benefits anticipated.
  Policies and initiatives have been established in order to meet the objectives of the Policy on Green Procurement. These are:
a.       Energy efficient office equipment procurement policy;
b.       Green procurement training;
c.       Toner cartridges replacement policy;
d.       Recycling expansion initiative.
    Activity Target Anticipated Benefits
  a. Energy efficient office equipment procurement policy Ensure that 100% of new office equipment purchases have Energy Star accreditation when feasible and available on PWGSC Standing Offers Reduced energy use in offices
  b. Green procurement training 50% of materiel managers, procurement officers and acquisition cardholders have taken the Canada School of Public Service's Green Procurement training course by the end of 2010-11 Ensure that the Department takes advantage of “Green Procurement” opportunities
  c. Toner cartridges replacement policy 100% purchase and use of remanufactured or recycled toner cartridges when feasible and available All toner cartridges used are remanufactured or recycled when feasible
  d. Recycling expansion initiative Ensure that the total volume of recyclable materials (e.g., paper, metals, glass, batteries and plastics) is increased by 2010-11 Maximize the volume of recycled materials diverted to recycling programs. Will be measured through a waste audit that PWGSC will conduct
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Public Service Commission of Canada

Table 3: Green Procurement

How is your department planning to meet the objectives of the Policy on Green Procurement?

In 2007, the PSC developed a sustainable development policy and related guidelines that were communicated to its employees. It should be noted that the PSC is not considered a Category 1 Department and, as such, is not required to table a sustainable development strategy (SDS) in Parliament. In addition to providing recommendations to employees on ways to go "green" within their office environment, the policy identified corporate "greening" initiatives to take effect immediately upon release of the new policy. These initiatives include the recommended use of refillable/remanufactured cartridges for all printers and photocopiers, the return of used cartridges for recycling, the purchase and use of recycled paper products as well as the reduction of paper use through the setting of printer defaults to duplexing (double-sided).

Even though the PSC is not a Category 1 Department and does not set SDS targets, it nonetheless addressed Green Procurement through its internal investment planning processes. The PSC has in place a five-year Hardware Evergreen Plan which ensures that computer hardware is replaced on a continual basis, according to an established schedule. The Plan establishes an acceptable hardware standard and allows for central budget planning. The Plan also ensures that IT hardware stays current and functional. The PSC has been using an annual Request for Volume Discount (RVD) for IT equipment with Public Works and Government Services Canada (PWGSC). The procurement of IT equipment is the PSC's main investment in procurement of goods. All PSC IT equipment no longer in use is disposed of through the "Computers for Schools" Program.

Has your department established green procurement targets?

In light of the PSC's buying patterns, the PSC did not see the need to establish its own specific green procurement targets, since it relies mainly on already established PWGSC Standing Offer and Supply Arrangements for the acquisition of the majority of its goods.


In progress

Describe the green procurement targets that have been set by your department and indicate the associated benefits anticipated.

As previously mentioned, the PSC has not established specific targets but is achieving Green Procurement commitments through a combination of initiatives, including government-wide commodity management initiatives and procurement services of PWGSC.

The PSC has implemented several initiatives to address environmental issues associated with the procurement of goods and services:

  • All of the PSC's solicitation documents include the following clause regarding Green Procurement and Services:
    • "5.13  Green Procurement and Services: The contractor should make every effort to ensure that all documents prepared or delivered are printed double-sided on Ecology certified recycled paper or on paper with equivalent post-consumer recycled content to the full extent to which it is procurable."
  • The PSC does not provide paper versions of its General Conditions, Supplementary Conditions and Terms of Payment of the resulting contract within the solicitation documents. These documents are available on-line: http://www.psc-cfp.gc.ca/abt-aps/bus-aff/index-eng.htm.
  • Similarly to the solicitation documents, in the near future the PSC will no longer provide paper versions of its General Conditions for contractual agreements. This information will be available from suppliers on-line: http://www.psc-cfp.gc.ca/abt-aps/bus-aff/index-eng.htm. This will reduce the document size from approximately 20 pages to approximately 8 pages.
  • All of the PSC's contractual documents are printed double-sided.
  • Whenever possible, the PSC posts its solicitation documents on-line (MERX), which provides the option to bidders to download the document on their computers.
  • The PSC purchased most of its goods using Standing Offers established by PWGSC which relate to Green Products/Services (e.g. re-manufactured and virgin toner; cartridges for various type of printers and facsimile machines; automatic data processing supplies; desktop and network printers including accessories, supplies and services; cabinets; lockers; bins and shelving).
  • In January 2009, the President has exchanged her current 2004 Chevrolet Impala (6 cylinder) vehicle for a 2009 Toyota Camry Hybrid (4 cylinder). The vehicle has been purchased using PWGSC's Standing Offer.

The PSC's headquarters is located at L'Esplanade Laurier, where the major tenants are Finance Canada (FIN) and the Treasury Board of Canada Secretariat (TBS). FIN/TBS have developed a number of greening of operations commitments, complete with specific targets. As co-tenant with FIN/TBS, the PSC has been working with them in trying to achieve these targets. Some of these commitments include decrease in greenhouse emissions; improvement of waste management programs; improvements in green procurement and increase in green stewardship.

The PSC continues to be an active participant in the Green Citizenship Network, a group of like-minded, environmentally conscious employees from the PSC, FIN/TBS and the Canada Public Service Agency who meet on a regular basis to discuss ways to promote environmental stewardship within the L'Esplanade Laurier complex.

Over the past several years, the PSC has undertaken a number of internal space reconfiguration projects with a view to making more efficient use of existing space by reconfiguring floor layouts to conform to the new Government of Canada space allocation and fit-up guidelines. Investments in furniture and furniture systems have been limited to improving areas in which space can be used more efficiently. Based on operational priorities approved by senior management, replacement green office furniture/furniture systems is acquired and installed based on these set priorities and the availability of funds.

Over the past four years, the PSC has invested in over 260 new Teknion workstations which can be re-used, reconfigured or relocated at any time and at minimal cost. These workstations are uniform in look and size, which reduces relocation costs and complies with Government of Canada standards. It should also be noted that the Teknion firm has a department devoted to sustainable development and, through the establishment of a "Greenworks Team," has made significant strides in the area of waste reduction, use of green materials as well as the recycling of materials and has made a proactive environmental focus a part of their culture. The procurement for the Teknion workstations was performed through PWGSC's office furniture Standing Offer.

It should also be noted that the PSC continues to work with PWGSC in its efforts to improve building efficiency, e.g. lighting projects and the reduction of high energy consumption.
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Public Service Staffing Tribunal

Table 1: Green Procurement

How is your department planning to meet the objectives of the Policy on Green Procurement?

 

Has your department established green procurement targets?


  No  

Describe the green procurement targets that have been set by your department and indicate the associated benefits anticipated.

As a micro-agency, the Tribunal’s procurement decisions are related to day-to-day operations, such as the purchase of paper. From the date of its establishment, the Tribunal has had a policy of purchasing recycled paper only and of limiting the use of paper by accepting complaints and all other documents in a complaint file electronically.

Given the size of the Tribunal and the routine nature of its purchases, no green procurement targets have been established.

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Public Works and Government Services Canada

Table 3: Green Procurement

How is your department planning to meet the objectives of the Policy on Green Procurement?

PWGSC is planning to meet the objectives of the Policy on Green Procurement as follows:

For Section 7 Responsibilities (Departmental Implementation):

By incorporating environmental performance considerations and the requirements of the Policy on Green Procurement into procurement decision-making, implementing a managed print solution and training employees.

For Section 8 Responsibilities to Support all Departments:

  • Integrating environmental performance considerations and green procurement requirements in common service procurement policies, procedures and business.
  • Performance measures
    • Number of Green Procurement Plans completed
    • Number of standing offers and supply arrangements that have incorporated environmental considerations
  • Providing green procurement information and tools to help all departments implement and track green procurement performance.

Has your department established green procurement targets?


Yes    

Describe the green procurement targets that have been set by your department and indicate the associated benefits anticipated.

The departmental Sustainable Development Strategy (SDS) outlines the targets that have been set and the anticipated benefits. The table below is taken from the SDS 2007-2009. Anticipated benefits include increased integration of environmental performance considerations in procurement decisions to demonstrate leadership and a strong green procurement foundation to protect the environment and support sustainable development.



Target Activity Result
By March 2010, to complete a pilot project that introduces a fully managed print solution to reduce the environmental impacts of PWGSC printing services.

Performance Measure
Degree to which pilot project is completed
Implement a fully managed print solution in the National Capital Area (NCA) including the double-sided default Fully managed print solution
Measure and report the results obtained for the NCA Performance measurement report
Establish the baseline benefits and impacts of implementing a fully managed print solution in regions including the double-sided default Baseline in place
Start regional implementations Implementation underway
Showcase results to other federal government departments (via the Green Procurement Interdepartmental Steering Group) Other government departments (OGDs) made aware of results
By March 2010 reduce the quantity of departmental printing equipment (e.g. printers, photocopiers, facsimile machines) by 50 percent compared to fiscal year 2005-2006.

Performance Measure
Quantity of printing equipment PWGSC uses
Introduce a fully managed print solution for the department including the double-sided default feature and decreasing the number of personal printers Fully managed print solution
By March 2010, develop and implement PWGSC Green Printing Standards.

Performance Measures
PWGSC Green Printing Standard approved and communicated

Percentage of PWGSC published documents in compliance with the PWGSC Green Printing Standards
Establish PWGSC green printing standard Standard established
Promulgate green printing standard Standard promulgated
Monitor and report on use of green printing standard Reports produced
By March 2010, 90 percent of materiel managers, procurement personnel and acquisition card holders to have attended green procurement training.

Performance Measure
Quantity of printing equipment PWGSC uses
Use the TBS Professional Development and Certification Program for the Procurement, Materiel Management and Real Property Communities Knowledgeable Personnel
By March 2010, support the inclusion of environmental considerations into Canadian General Standards Board (CGSB) standards routinely used in the Government of Canada (GC) procurement process.

Performance Measure
Number of environmental considerations in the priority CGSB standards routinely used in the GC procurement process

Number of environmental considerations recommendations related back to standards committee(s) for inclusion into the priority CGSB standards
Define environmental considerations and needs for standards used in the procurement process Defined environmental considerations
Determine priority CGSB standards routinely used in the GC procurement process Prioritized CGSB standards
Compare environmental considerations and needs and identify gaps for priority CGSB standards Gap Analysis
Relate gaps back to the CGSB's active standards committees for consideration Report to standards committee
Assess inclusion of environmental considerations in priority CGSB standards Recommended environmental considerations for CGSB standards

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Royal Canadian Mounted Police

Table 3: Green Procurement

How is your department planning to meet the objectives of the Policy on Green Procurement?

The RCMP will meet the Policy through increasing the integration of Green Procurement into RCMP’s way of doing business. Green Procurement forms part of the RCMP’s Sustainable Development Strategy including specific initiatives around training, use of existing tools and creating internal governance structures.

Has your department established green procurement targets?


Yes    

Describe the green procurement targets that have been set by your department and indicate the associated benefits anticipated.

Completion of CSPS online Green Procurement Course by 100% of material managers and procurement personnel by March 31, 2009. This training will provide the working level with the necessary understanding of the basic concepts of green procurement in the federal government environment.

Increasing the degree of utilization of PWGSC Standing offer agreements (SOA) respecting Green Procurement, using already assessed “green” procurement tool.

Increasing the purchase of alternative fuels and widening the use of hybrid vehicles in RCMP fleet in order to reduce the RCMP's overall emission of greenhouse gases.

Increasing compliance and effective use of the corporate tracking system for green procurement activities in order to gain a better measure of green procurement activities.

Establishment of a RCMP Green Procurement Working Group whose mandate will include developing green procurement strategies, the development and implementation of National Green Procurement guidelines, providing advice, help in setting targets, and monitoring and reporting. This working group will be essential in coordinating and advancing green procurement in the RCMP.

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Statistics Canada


Green Procurement
1 How is your department planning to meet the objectives of the Policy on Green Procurement?
Green Procurement Action Plan

Statistics Canada, with input from Public Works and Government Services Canada and subject matter experts, will develop an action plan.

To continually improve and maintain existing initiatives, we will evidently need to combine expertise of commodity managers, contracting officers, project authorities/ program managers and users.

Examples of elements that are being considered in the development of the action plan and in Statistics Canada targets to achieve the environmental improvement involve:

  • Reduce consumption (re-think the purchase) – ensuring that the volume requested is really the volume required.
  • Alter specification/contract terms to detail measures or product attributes that will reduce impact of purchase during use.
  • Seek alternative goods or raw materials (always based on a cost benefit analysis).
  • Incorporate environmental criteria into supplier selection processes.
  • Incorporate environmental design issues into specifications.
  • Include environmental clauses in conditions of contract.
  • Include environmental performance criteria in contract monitoring requirements.
  • Reducing energy resources consumption.
  • Reducing greenhouse gas and other air polluting emissions.
  • Environmental performance of the vehicle fleet.
  • The greening of the 2011 Census office supplies.
  • Reducing of carbon footprint, through reductions in logistics shipping activities.
  • Rethinking – e.g. service instead of product; make or buy; new or used; combining or standardizing requirements across multiple users as a means of increasing the potential to acquire environmentally preferable goods and services that reflect value for money.
  • Eliminating – e.g. hazardous material content.
  • Reducing – e.g. demand for goods and services, energy consumption, quantities of natural resources used.
  • Re-using – e.g. packaging, existing equipment.
  • Recycling – e.g. paper, glass, metals, plastic, fluids.
  • Disposing – e.g. minimize quantities, divert from land fills through resale or donation.
  • Alternatives – e.g. finding an alternative for hazardous materials has a significant cost benefit. Hazardous materials disposal costs are high and employees also require costly regular training to legally handle it.

These are the 5 high impact goods and services that we plan to target our Action Plan against:

  1. Greening the purchase of office supplies.
  2. Purchase of recycled printer paper.
  3. Returning packing materials to suppliers (i.e., in Request for Volume Discount (RVD) processes).
  4. Recycling of printer cartridges.
  5. Sharing and dissemination of documents via electronic scanning to reduce printer paper consumption.
2 Has your department established green procurement targets?
In progress
3 Describe the green procurement targets that have been set by your department and indicate the associated benefits anticipated.
Quantifiable Measures: Statistics Canada, with input from Public Works and Government Services Canada, will need to develop performance measures. Environmental improvements must be measured in a quantifiable way. Quantifiable measures should be attainable, realistic and should take into account operational requirements and available tools and resources. We are going to develop the action plan and establish targets by April 1, 2009 and baseline year will be fiscal year 2009/2010.

Other:

  1. Green Procurement Training and Reporting: The Government of Canada wide green procurement training materials have been updated to reflect the requirements of the Policy. The majority of the Statistics Canada procurement staff has taken this course over the past 12 months.
  2. Reporting: The policy requires that deputy heads monitor and report annually on green procurement performance through the report on Plans and Priorities.

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The National Battlefields Commission


Green Procurement
1.  How is your department planning to meet the objectives of the Policy on Green Procurement?
For example, the NBC plans to proceed with initiatives already undertaken in order to reduce waste and promote waste recycling. The NBC also plans to conduct a study relating to the replacement of an oil-heating furnace in one of its buildings in order to be more efficient and environment friendly.
2.  Has your department established green procurement targets?
Yes.
3.  Describe the green procurement targets that have been set by your department and indicate the associated benefits anticipated.
  • • Use biodegradable products that are not environmentally harmful. The NBC is now testing the efficiency of these products.
  • • Steps are currently being undertaken. Reduce environmentally harmful waste.

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Transport Canada

Table 3: Green Procurement

The Policy on Green Procurement effective April 1, 2006, established environmental performance considerations as a key factor in procurement decisions that occur throughout the life cycle of assets and acquired services. The objective of the Policy on Green Procurement is to advance the protection of the environment and support sustainable development by integrating environmental performance considerations into the procurement decision-making process. Deputy heads are accountable to ensure that the objectives of the Policy are realized and are required to report on green procurement performance through the annual RPP and the DPR.

Supplementary information on green procurement can be found at:
http://www.pwgsc.gc.ca/greening/text/index-e.html.

How is your department planning to meet the objectives of the Policy on Green Procurement?

The Material and Contracting group works with the Environmental Program group to meet the objectives of the Policy on Green Procurement. A green procurement objective was developed in 2006 and included in the 2007-2009 Sustainable Development Strategy under Challenge 7: Improve management of Transport Canada operation and lands. Targets have been incorporated into the departmental environmental management system which requires annual updates on progress.

The Material and Contracting group also created a website for internal users to provide guidance on environmental purchasing.

Has your department established green procurement targets?


Yes    

Describe the green procurement targets that have been set by your department and indicate the associated benefits anticipated.

Transport Canada is committed to:

Identifying opportunities and taking action to purchase greener goods and services as PWGSC (Public Works and Government Services Canada) issues specific Standing Offers or Supply Arrangements for these commodities.

The following targets are included in the departmental environmental management system action plan for green procurement and are designed to help meet the Greening of Government Operations guidance document:

  • To disseminate Bulletin to departmental Responsibility Centre Managers on Green Procurement by end of fiscal year;
  • Bulletin will recommend that buyers take the ½ day PWGSC online training course on green procurement available through CampusDirect, as required;
  • Bulletin will provide a link to PWGSC’s Standing Offer Index that can isolate green standing offers for viewing. The Bulletin will encourage buyers to purchase green consumables as often as possible taking into consideration cost-effectiveness;
  • To expand management print output pilot project from six floors in Tower C, and introduce program to Regions; and·
  • o continue to increase purchase of green vehicles for the fleet, and to challenge all proposed purchases of non-green vehicles.

These targets were developed to increase the purchase of green products (including vehicles), to recommend that department buyers are trained in green purchasing as required, and to provide a more effective and cost efficient output environment by utilizing multifunctional devices.

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Treasury Board of Canada Secretariat

Table 1: Green Procurement

1. How is your department planning to meet the objectives of the Policy on Green Procurement?

The Secretariat's approach to green procurement meets the responsibilities outlined in Section 8 of the Policy on Green Procurement and supports the commitments made to advance green procurement in its Sustainable Development Strategy 2007–09 (SDS 2007–09).

The Secretariat will continue to provide advice, as appropriate, on the performance management framework for greening operations. Government-wide green procurement training is available through the Canada School of Public Service and Campusdirect. Stand-alone courses on green procurement are in place and available to procurement and materiel management practitioners and, where necessary, to line managers. Furthermore, green procurement is a mandatory component of the certification program for the procurement, materiel management, and real property communities. The Secretariat will continue to issue guidelines for integrated green procurement planning and for performance reporting on green procurement in the report on plans and priorities (RPP) and the corresponding departmental performance report (DPR).

Through its SDS 2007–09, the Secretariat made a number of commitments to advance green procurement. These commitments are shared with the Department of Finance Canada, and they encompass a life-cycle approach—from planning and acquisition through to use and disposal—to the procurement of goods and services.

2. Has your department established green procurement targets?


Yes    

3. Describe the green procurement targets that have been set by your department and indicate the associated benefits anticipated.

(1) Introduce green procurement training for 60 per cent of acquisition card holders and ensure that new materiel managers also receive green procurement training

Benefits—Better awareness and application of the Policy on Green Procurement and improved tracking of green procurement performance

(2) Continue to ensure the purchase of green office furniture

Benefits—Increased purchase of better quality furniture to decrease long-term costs and of furniture that benefits improved air quality

(3) Evaluate the multi-function document manager pilot program

Benefits—Depending on the results of the evaluation, improved air quality as well as cost savings from the decrease in paper and energy use and the more efficient use of resources

(4) Update the recycling program to increase the landfill waste diversion rate to 75 per cent

Benefits—Improved waste diversion rate in the facilities occupied by the Department of Finance Canada and the Secretariat

(5) Continue and possibly expand the paper towel composting program

Benefits—Improved waste diversion rate in the facilities occupied by the Department of Finance Canada and the Secretariat

(6) Ensure all vehicles purchased meet the Treasury Board Directive on Fleet Management: Executive Vehicles

Benefits—Improved fuel efficiency and reduced greenhouse gas (GHG) emissions

(7) Ninety per cent of gasoline purchased will be ethanol-blended, where available

Benefits—Reduced dependence on fossil-based fuels and reduced GHG emissions

(8) Introduce green and defensive driver training for new fleet drivers

Benefits—Improved fuel efficiency and reduced GHG emissions

(9) Purchase lighting user controls to reduce GHG emissions by 5 per cent at L'Esplanade Laurier

Benefits—Decreased energy consumption and reduced GHG emissions

(10) Develop a shared environmental management system

Benefits—Compliance, due diligence, and reduced environmental risk

(11) Increase Green Citizenship Network membership by 25 per cent and improve opportunities for employee participation, including in green procurement programming

Benefits—Decreased consumption of resources through awareness and program delivery

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Veterans Affairs Canada

Table 3: Green Procurement

How is your department planning to meet the objectives of the Policy on Green Procurement?

Veterans Affairs Canada is one of the first departments to develop and implement a Green Procurement Policy and has already implemented and met several objectives. VAC plans to meet the additional objectives by incorporating "Green" thinking in all the Department's decision making. The foundation for much of our Procurement is the use of Mandatory Standing Offers in which Public Works and Government Services Canada has implemented Green Procurement Practices. Evaluating the full life cycle (acquisition, use and disposal in an environmentally friendly manner) is always a decision factor. Communications and training will play a major role in meeting our objectives.

Has your department established green procurement targets?


Yes    

Describe the green procurement targets that have been set by your department and indicate the associated benefits anticipated.

1. Green Procurement Training: The training will be offered to all persons responsible for procurement, including those who have been issued an Acquisition Card. Green Procurement Training is mandatory for those individuals that spend 50% or more of their time doing procurement. VAC will report annually on the percentage of materiel managers and the procurement community who are trained. A memo was issued to all Managers responsible for procurement advising them of the Green Procurement Training available on-line through Campus Direct and that the training was available at no cost. The Finance Division also issued a memo to all new acquisition card holders advising the holders of the Green Procurement Training through campus direct and the Web site.

2. Increasing the quantity of green products purchased: This will be done by utilizing the Government of Canada Mandatory Standing Offers and our Departmental Materiel Management System which identifies "Green" items as the preferred choice, and using communication tools to make staff more aware of the number of Green items available. VAC will report annually on the dollar value spent, number of contracts issued against our procurement target, and will identify associated environmental outcomes. The Government of Canada increased the number of mandatory commodities that must be purchased using the Standing Offers, the number of commodities increased from 10 mandatory commodities to 25 categories, therefore increasing the green procurement choices and expenditures.

3. Reducing Green House Gas emissions per vehicle kilometre: The Department will monitor the use of Vehicle Utilization Data & Tracking log books to facilitate the collection of data for measuring progress and track the percentage of litres of gasoline purchased for federal road vehicles that is ethanol-blended. VAC is working with ARI (the Vehicle Operating Card) to ensure that the log book they offer meets the requirements of the Green Procurement Policy. Once confirmed, log books will be issued to each vehicle operator. VAC is also working with ARI in ensuring reports are available to respond to the requirements of the Policy.

4. Purchasing ethanol-blended gasoline where available: Fleet operators have been advised through a Departmental Directive to purchase ethanol-blended gasoline where available. The utilization is being tracked via the Vehicle Operation Card. This is ongoing.

5. Analysis of vehicle usage by staff and implementing strategies to reduce Green House Gas emissions: VAC will reduce the annual average GHG emissions per vehicle kilometre by tracking the percentage of litres of gasoline purchased for Departmental road vehicles that is ethanol-blended. VAC will report annually on the percent reduction in Green House Gas emissions at Ste. Anne's Hospital. This is ongoing.

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Western Economic Diversification Canada

Table 3: Green Procurement

How is your department planning to meet the objectives of the Policy on Green Procurement?
  • General information/awareness in greening for all WD staff through Green Tip and bi-annual staff awareness events.
  • Information updates to procurement staff on new green procurement initiatives, standing offers, etc. as and when appropriate.
  • Campus Direct Green Procurement (C215) training for procurement, administrative acquisition card holders, managers, etc.
  • Track green purchases in the G/X financial system.
  • Use PWGSC green procurement tools as established.

 

Has your department established green procurement targets?


Yes    

Describe the green procurement targets that have been set by your department and indicate the associated benefits anticipated.

By the end of 2009/2010:

  • all contracts will include green clauses when appropriate;
  • 10% increase in green office supplies purchases over 2007/2008;
  • 100% green office equipment purchased or leased when appropriate; and
  • 100% of acquisition cardholders, procurement and other identified staff who are on strength on or before September 1, 2009 will complete Campus Direct Green Procurement online training (C215).

BENEFITS:
WD will contribute to the overall Government of Canada commitment to greening government operations through training and awareness, as well as ongoing advice to procurement staff on the latest initiatives and procurement tools for green goods and services.  This increased knowledge will lead to improved tracking of green procurement and purchasing.