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I submit for tabling in Parliament, the 2008-2009 Report on Plans and Priorities (RPP) for Public Appointments Commission Secretariat.
This document has been prepared based on the reporting principles contained in Guide for the Preparation of Part III of the 2008–2009 Estimates: Reports on Plans and Priorities and Departmental Performance Reports:
Christine Miles
Deputy Executive Director
Public Appointments Commission Secretariat
The Public Appointments Commission Secretariat’s role is to provide advice and support with respect to the development of the Public Appointments Commission and once the Commission is established to assist it with the development and implementation of a Code of Practice, with its audits and with the preparation of its annual report to the Prime Minister and to Parliament.
Organizational Information
The Public Appointments Commission Secretariat is within the portfolio of the Prime Minister, reflecting the prerogative of the Prime Minister with respect to Governor-in-Council appointments.
From April 2007 to November 2007, there were no personnel in the Public Appointments Commission Secretariat. A skeleton staff of two, a Deputy Executive Director and an Administrative Assistant, were assigned at the beginning of November 2007.
Voted and Statutory Items Displayed in the Main Estimates
(thousands of dollars)
|
Truncated Vote or Statutory Wording |
2008–09 |
2007–08 |
---|---|---|---|
25 |
Program expenditures |
945 |
945 |
(S) |
Contributions to employee benefit plans |
122 |
129 |
|
Total Secretariat |
1,067 |
1,074 |
Planned Spending of Secretariat and Full-time Equivalents
(thousands of dollars) |
Forecast |
Planned |
Planned |
Planned |
---|---|---|---|---|
Oversight of Governor-in-Council appointments |
1,074 |
1,067 |
1,067 |
1,067 |
Total Main Estimates |
1,074 |
1,067 |
1,067 |
1,067 |
Total Planned Spending |
1,074 |
1,067 |
1,067 |
1,067 |
Plus: Cost of services received without charge |
116 |
149 |
149 |
149 |
Total Spending of Secretariat |
1,190 |
1 216 |
1 216 |
1 216 |
Full-time Equivalents |
2 |
4 |
4 |
4 |
Financial Resources (thousands of dollars)
|
2008–09 |
2009–10 |
2010–11 |
---|---|---|---|
Main Estimates |
1,067 |
1,067 |
1,067 |
Planned Spending |
1,067 |
1,067 |
1,067 |
Human Resources (full-time equivalents)
|
2008–09 |
2009–10 |
2010–11 |
---|---|---|---|
Main Estimates |
4 |
4 |
4 |
Planned |
4 |
4 |
4 |
Priorities of Secretariat
Name |
Type |
---|---|
1. Support the Commission |
Ongoing |
2. Build the organization |
Ongoing |
3. Develop the Code of Practice |
Ongoing |
4. Monitor, audit and report |
Ongoing |
Priority Statement
Planning environment
The Secretariat was created to support the Government in achieving its objective of a more open, transparent and competency-based selection process for Governor-in-Council appointments to agencies, boards, commissions and Crown corporations. The Secretariat will continue to lay the groundwork for the establishment of the Public Appointments Commission, which is provided for in the Federal Accountability Act.
Priority 1: Support the Commission
Once commissioners have been appointed, the Secretariat will provide policy and operational support to the chair and members.
Priority 2: Build the Organization
In order to support the Commission once established, the Secretariat is implementing the plans for its organizational structure including fulfilling planning and reporting obligations under Section 1.1 of the Financial Administration Act.
Priority 3: Develop the Code of Practice
The Secretariat will continue to research best practices, conduct literature reviews, consult with federal departments, agencies, boards, commissions and Crown corporations and with other levels of government in Canada and abroad to develop, for the early consideration of the Commission, a Code of Practice for Governor-in-Council appointments. Once established, the Code would also address audit and reporting obligations.
Priority 4: Monitor, audit and report
The Federal Accountability Act requires the Commission to monitor the application of the code of practice, audit related activities, and provide the Prime Minister with an annual report for tabling in both Houses of Parliament. The role of the Commission is to ensure selection processes within federal organizations are efficient and respect the intent and principles of the Code of Practice. It also needs to ensure organizations are in a position to meet the needs of the Governor-in-Council with regard to the timelines and integrity of the selection process.
The Secretariat will develop a performance management framework and establish the appropriate reporting procedures required to gather the necessary data for the preparation of the annual report.
Program Activities by Strategic Outcome
(thousands dollars) |
Expected Results |
Planned Spending |
Contributes to the following priority |
||
---|---|---|---|---|---|
2008–09 |
2009–10 |
2010–11 |
|||
Strategic Outcome: |
To ensure fair competency-based processes are in place for the recruitment and selection of qualified individuals for Governor-in-Council appointments across agencies, boards, commissions and Crown corporations |
Priorities 1, 2, 3 and 4 |
|||
Oversight of Governor-in-Council appointments |
Ensured fair and competency-based processes are in place for the recruitment and selection of qualified individual for Governor-in-Council appointments |
1,067 |
1,067 |
1,067 |
Supports all priorities |
Total |
1,067 |
1,067 |
1,067 |
The Secretariat was created to support the Government in achieving its objective of a more open, transparent and competency-based selection process for Governor-in-Council appointments to agencies, boards, commissions and Crown corporations. The Secretariat will continue to lay the groundwork for the establishment of the Public Appointments Commission, which is provided for in the Federal Accountability Act. Once the Commission has been appointed, the Secretariat will provide direct policy and operational support.
Based on consultations conducted in fiscal year 2006-2007, the Secretariat is working on defining the principles and practices that will form the base of a future Code of Practice. This Code of Practice would, when implemented, provide for greater consistency and transparency of the Governor-in-Council appointment processes and would help ensure that appointments are based on key principles. It would also be flexible enough to allow appointments to be made in ways that reflect the wide variations in mandate and scope of agencies, boards, commissions and Crown corporations. This work requires research into Canadian and international best practices on public appointment procedures.
The Secretariat is developing procedures to produce the Commission’s annual report, which would include statistics and information on the public appointment processes; audit and complaint processes; and a performance management framework. In the development of these tasks, the Secretariat works with key stakeholders including the Senior Personnel and Special Projects Secretariat of the Privy Council Office.