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ARCHIVED - RPP 2007-2008
Privy Council Office and Public Appointments Commission Secretariat
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SECTION III - SUPPLEMENTARY INFORMATION
Organizational Information
The Privy Council Office reports directly to the Prime Minister and is headed by the Clerk of the Privy Council and Secretary to the Cabinet.
The Prime Minister's overall responsibility is to provide leadership to create and sustain the unity of the Ministry required to maintain the confidence of Parliament. The Prime Minister demonstrates this leadership in two distinct ways:
- through the exercise of unique authorities as head of government; and
- through the management and coordination of the Government's agenda, as Chair of Cabinet
The core functions of the Clerk of the Privy Council and Secretary to the Cabinet and those of the entire PCO flow directly from these responsibilities. The strength of PCO is in large measure determined by its ability to concentrate its resources on supporting exclusively these two central responsibilities, in addition to helping the Clerk of the Privy Council and Secretary to the Cabinet fulfill his role as head of the Public Service.
The PCO organization chart is shown below. Further information on the roles and functions of PCO are available on the PCO website at www.pco-bcp.gc.ca.
Departmental links to the Government of Canada outcomes
| 2007-2008 (thousands of dollars) | ||||||
| Budgetary | Total Main Estimates |
Adjustments (planned spending not in Main Estimates) |
Total Planned Spending |
|||
| Operating |
Contributions and Other Transfer Payments |
Gross |
||||
| Strategic Outcome: Towards effective government policies and operations, the Privy Council Office ensures that decision making by the Prime Minister and Cabinet is well supported and the institutions of executive government are well supported and maintained. | ||||||
| Program Activity # 4 | 126,753 | 550 | 127,303 | 127,303 | 764 | 128,067 |
Program Activity #4 contributes to the achievement of all Government of Canada outcomes.
Tables
Table 1 - Departmental Planned Spending and Full-Time Equivalents
| (thousands of dollars) | Forecast Spending 2006-2007 |
Planned Spending 2 2007-2008 |
Planned Spending 2008-2009 |
Planned Spending 2009-2010 |
| Support for Cabinet decision making and the legislative agenda | 5,514 | 5,435 | 5,434 | 5,434 |
| Advice to the Prime Minister and ministers on issues, policies, machinery and appointments | 70,458 | 59,216 | 59,280 | 59,280 |
| Provide Cabinet with sound advice on the development, coordination and implementation of the policy agenda | 29,756 | 22,557 | 22,555 | 22,555 |
| As its head, the Clerk leads the Public Service in effectively supporting Cabinet and serving Canadians | 7,231 | 7,183 | 7,183 | 7,183 |
| Provide the Prime Minister's Office and the offices of the portfolio ministers with financial and administrative support | 33,273 | 27,204 | 27,200 | 27,200 |
| Provide commissions of inquiry with appropriate administrative support (see Table 1a) | 488 | 5,708 | - | - |
| Total Main Estimates | 146,721 | 127,303 | 121,652 | 121,652 |
| Adjustments: | ||||
| Procurement Savings - PWGSC | (780) | - | - | - |
| Supplementary Estimates A | ||||
| Commission of Inquiry into the Investigation of the Bombing of Air India Flight 182 | 13,531 | - | - | - |
| Operating budget carry forward | 6,268 | - | - | - |
| Commission of Inquiry into the Actions of Canadian Officials in Relation to Maher Arar | 2,749 | - | - | - |
| Adjustments to ministers' offices budgets 3 | (5,333) | - | - | - |
| Transfers to other departments (see Table 1b) 3 | (13,434) | - | - | - |
| Collective bargaining | - | 524 | 520 | 520 |
| Supplementary Estimates B | ||||
| Treasury Board Vote 10 | - | 135 | - | - |
| Treasury Board Vote 15 | 1,983 | - | - | - |
| Total Adjustments | 4,984 | 659 | 520 | 520 |
| Employee Benefit Plan (EBP) | (1,233) | 105 | 104 | 104 |
| Total Planned Spending | 150,472 | 128,067 | 122,276 | 122,276 |
| Total Planned Spending | 150,472 | 128,067 | 122,276 | 122,276 |
| Less:Non-Respendable revenue (see Table 4) | 850 | 850 | 850 | 850 |
| Plus:Cost of services received without charge (see Table 3) | 19,494 | 16,928 | 17,109 | 17,185 |
| Net Cost of Department | 169,116 | 144,145 | 138,535 | 138,611 |
| Full-Time Equivalents | 922 | 937 | 930 | 930 |
Spending trend
The variation in PCO's Planned Spending is largely due to commissions of inquiries. The number of commissions of inquiries PCO supports varies from one year to another.
2. Planned spending does not include costs related to the Internal Inquiry into the Actions of Canadian Officials in Relation to Abdullah Almalki, Ahmad Abou-Elmaati and Muayyed Nureddin created by Order in Council #2006-1526 effective December 11, 2006. The terms and conditions of a contribution program and funding for the contribution program and the operation of the Inquiry will be sought later in the year.
3. For 2007-2008 and future years, resources related to reductions for ministers offices, budgets and transfers to other departments and agencies have been made through the 2007-2008 Annual Reference Level Update.
Table 1a) - Departmental Planned Spending - Details for the Program Activity: Provide commissions of inquiry with appropriate administrative supportt
| (thousands of dollars) | Forecast Spending 2006-2007 |
Planned Spending 4 2007-2008 |
Planned Spending 2008-2009 |
Planned Spending 2009-2010 |
| Commission of Inquiry into the Actions of Canadian Officials in Relation to Maher Arar | ||||
| Main Estimates | - | - | - | - |
| Adjustments | 14,324 | - | - | - |
| Planned Spending | 14,324 | - | - | - |
| Commission of Inquiry into the Investigation of the Bombing of Air India Flight 182 | ||||
| Main Estimates | - | 488 | - | - |
| Adjustments | 8,999 | 2,796 | ||
| Planned Spending | 8,999 | 3,284 | - | - |
| Total Commissions of Inquiry |
|
|
|
|
| Main Estimates | - | 488 | - | - |
| Adjustments | 23,323 | 2,796 | - | - |
| Planned Spending | 23,323 | 3,284 | - | - |
4. Planned spending does not include costs related to the Internal Inquiry into the Actions of Canadian Officials in Relation to Abdullah Almalki, Ahmad Abou-Elmaati and Muayyed Nureddin created by Order in Council #2006-1526 effective December 11, 2006. The terms and conditions of a contribution program and funding for the contribution program and the operation of the Inquiry will be sought later in the year.
Table 1b) - Transfers to Other Departments as a Result of PCO Reorganization 5
| (thousands of dollars) | Forecast Spending 2006-2007 | |||
| FTE(s) | ($) | EBP | TOTAL | |
| Transfer to Canadian Heritage (PCH) 6 | (12) | (1,731) | (210) | (1,941) |
| Transfer to Treasury Board Secretariat (TBS) 7 | (59) | (6,092) | (748) | (6,876) |
| Transfer to Human Resources and Social Development Canada (HRSDC) 8 | (33) | (3,077) | (515) | (3,592) |
| Transfer to Indian and Northern Affairs Canada (INAC) 9 | (11) | (1,400) | (210) | (1,610) |
| Transfer to Public Safety and Emergency Preparedness Canada (PSEPC) 10 | (5) | (492) | (79) | (571) |
| Transfer to Industry Canada (IC) 11 | (2) | (475) | (58) | (533) |
| Transfer to Public Service Human Resources Management Agency of Canada (PSHRMAC) 12 | 0 | (167) | (31) | (198) |
| TOTAL | (122) | (13,434) | (1,887) | (15,321) |
5. Resources for 2006-2007 have been transferred through the 2006-2007 Supplementary Estimate A. Future year resources have been transferred through the 2007-2008 Annual Reference Level Update.
6. The Official Languages Secretariat was transferred to Canadian Heritage effective February 6, 2006.
7. The Regulatory Affairs Secretariat, Smart Regulation and the Regional Offices in the Communications and Consultation Secretariat were transferred to TBS effective July 1, 2006. Funding for Smart Regulation was only approved for 2006-2007. As a result, the overall amount to be transferred in 2007-2008 and future years will be less than the amount in 2006-2007.
8. The Policy Research Initiative was transferred to HRSDC effective June 1, 2006.
9. The Aboriginal Affairs Secretariat was transferred to INAC effective April 1, 2006.
10. The Border Task Force was transferred to PSEPC effective June 1, 2006.
11. The National Science Advisor was transferred to IC effective May 8, 2006.
12. The Senior Advisor Responsible for Diversity and Special Projects was transferred to PSHRMAC effective August 1, 2006.
Table 2 - Voted and Statutory Items Listed in the Main Estimates
| (thousands of dollars) | 2007-2008 | 2006-2005 | |
| Vote or Statutory Item | Truncated Vote or Statutory Wording | Main Estimates | Main Estimates |
| 1 | Program expenditures | 114,162 | 130,714 |
| (S) | Prime Minister's salary and motor car allowance | 153 | 150 |
| (S) | President of the Queen's Privy Council for Canada, Minister of Intergovernmental Affairs and Minister of Western Economic Diversification - salary and motor car allowance | 75 | 73 |
| (S) | Leader of the Government in the Senate and Secretary of State (Seniors), salary and motor car allowance | 75 | 73 |
| (S) | Contributions to employee benefit plans | 12,839 | 15,695 |
| Items not required | |||
| - | Ministers without Portfolio or Ministers of State, motor car allowance | - | 17 |
| Total Department | 127,303 | 146,721 | |
Major variances between 2006-2007 and 2007-2008 Main Estimates
The reduction of $19.4 million is mainly due to reductions related to the transfer of responsibilities to other departments and to the reduction to ministers' budgets related to the new Ministry. Also, additional reductions related to the Expenditure Review Committee will occur in 2007-2008. These reductions are offset by an increase for the commissions of inquiry and for the statutory ajustments related to the employee benefit plans and collective bargaining agreements.
Table 3 - Services Received Without Charge
| (thousands of dollars) | 2007-2008 |
| Accommodation provided by Public Works and Government Services Canada (PWGSC) | 10,644 |
| Contributions covering employer's share of employees' insurance premiums and expenditures paid by TBS | 4,902 |
| Workers compensation coverage provided by Human Resources and Social Development Canada (HRSDC) | 10 |
| Salary and associated expenditures of legal services provided by Justice Canada | 1,372 |
| Total 2007-2008 Services Received Without Charge | 16,928 |
Table 4 - Sources of Non-Respendable Revenue
| Non-Respendable Revenue | |||||
| (thousands of dollars) | Forecast Revenue 2006-20067 |
Planned Revenue 2007-2008 |
Planned Revenue 2008-2009 |
Planned Revenue 2009-2010 |
|
| Support for Cabinet decision making and the legislative agenda | |||||
| Refunds of previous year's expenditures | 5 | 5 | 5 | 5 | |
| Adjustments to prior year's payables | 5 | 5 | 5 | 5 | |
| Proceeds from the disposal of surplus Crown assets | 1 | 1 | 1 | 1 | |
| 11 | 11 | 11 | 11 | ||
| Advice to the Prime Minister and ministers on issues, policies, machinery and appointments | |||||
| Refunds of previous year's expenditures | 118 | 118 | 118 | 118 | |
| Adjustments to prior year's payables | 105 | 105 | 105 | 105 | |
| Proceeds from the disposal of surplus Crown assets | 11 | 11 | 11 | 11 | |
| Sale of statutory instruments pursuant to the Statutory Instruments Act | 1 | 1 | 1 | 1 | |
| Policy Research Initiative (PRI) Conference Revenues | 4 | 4 | 4 | 4 | |
| Revenues pursuant to the Access to Information and Privacy Act | |||||
| 239 | 239 | 239 | 239 | ||
| Provide Cabinet with sound advice on the development, coordination and implementation of the policy agenda | |||||
| Refunds of previous year's expenditures | 26 | 26 | 26 | 26 | |
| Adjustments to prior year's payables | 34 | 34 | 34 | 34 | |
| Proceeds from the disposal of surplus Crown assets | 4 | 4 | 4 | 4 | |
| Sundries | 1 | 1 | 1 | 1 | |
| 65 | 65 | 65 | 65 | ||
| As its head, the Clerk leads the Public Service in effectively supporting Cabinet and serving Canadians | |||||
| Refunds of previous year's expenditures | 6 | 6 | 6 | 6 | |
| Adjustments to prior year's payables | 7 | 7 | 7 | 7 | |
| Proceeds from the disposal of surplus Crown assets | 1 | 1 | 1 | 1 | |
| Proceeds from sales | 7 | 7 | 7 | 7 | |
| 21 | 21 | 21 | 21 | ||
| Provide the Prime Minister's Office and the offices of the portfolio ministers with financial and administrative support | |||||
| Refunds of previous year's expenditures | 45 | 45 | 45 | 45 | |
| Adjustments to prior year's payables | 40 | 40 | 40 | 40 | |
| Proceeds from the disposal of surplus Crown assets | 8 | 8 | 8 | 8 | |
| Proceeds from sales | - | - | - | - | |
| 93 | 93 | 93 | 93 | ||
| Provide commissions of inquiry with appropriate administrative support | |||||
| Refunds of previous year's expenditures | 11 | 11 | 11 | 11 | |
| Adjustments to prior year's payables | 410 | 410 | 410 | 410 | |
| 421 | 421 | 421 | 421 | ||
| Total Non-Respendable Revenue | 850 | 850 | 850 | 850 | |
Table 5 - Resource Requirements by Branch
| Planned Spending 2007-2008 13 | |||||||
| (thousands of dollars) | Support for Cabinet decision making and the legislative agenda | Advice to the Prime Minister and ministers on issues, policies, machinery and appointments | Provide Cabinet with sound advice on the development, coordination and implementation of the policy agenda | As its head, the Clerk leads the Public Service in effectively supporting Cabinet and serving Canadians | Provide the Prime Minister's Office and the offices of the portfolio ministers with financial and administrative support | Provide commissions of inquiry with appropriate administrative support | Total Planned Spending |
| Office of the Prime Minister | - | - | - | - | 17,555 | - | 17,555 |
| Ministers' Offices | |||||||
| President of the President of the Queen's Privy Council for Canada, Minister of Intergovernmental Affairs and Minister of Western Economic Diversification | - | - | - | - | 3,234 | - | 3,234 |
| Leader of the Government in the Senate and Secretary of State (Seniors) | - | - | - | - | 2,038 | - | 2,038 |
| Leader of the Government in the House of Commons and Minister of Democratic Reform (LGHC) | - | - | - | - | 4,881 | - | 4,881 |
| LGHC salary and motor car allowance | - | - | - | - | 175 | - | 175 |
| Sub-total Ministers' Offices | - | - | - | - | 10,328 | - | 10,328 |
| Secretariats and Advisors |
|
|
|
|
|
|
|
| Clerk and Secretary to the Cabinet | - | - | - | 4,997 | - | - | 4,997 |
| Associate Secretary to the Cabinet | - | 982 | - | - | - | - | 982 |
| Operations | 1,783 | 12,137 | - | - | - | - | 13,920 |
| Plans and Consultation | - | 1,380 | 18,563 | - | - | - | 19,943 |
| Counsel to the Clerk of the Privy Council | - | 4,718 | - | - | - | - | 4,718 |
| Senior Personnel and Special Projects | - | - | - | 4,221 | - | - | 4,221 |
| National Security Advisor | - | 19,744 | - | - | - | - | 19,744 |
| Machinery of Government | 3,878 | 3,926 | - | - | - | - | 7,804 |
| Senior Foreign Policy Advisor | - | 4,650 | - | - | - | - | 4,650 |
| Intergovernmental Affairs | - | 8,332 | 5,175 | - | - | - | 13,507 |
| Sub-total Secretariats and Advisors | 5,661 | 55,869 | 23,738 | 9,218 | - | - | 94,486 |
| Commissions of Inquiry | - | - | - | - | - | 5,708 | 5,708 |
| TOTAL | 5,661 | 55,869 | 24,968 | 7,914 | 27,873 | 5,708 | 128,067 |
13. Corporate Services charges have been distributed between Program Activities and Branches
as per an allocation formula.
Table 6 - Internal Audits and Evaluations
|
Internal Audits and Evaluations |
|
PCO will be implementing the management action plans for the audits and reviews that were presented to the Audit and Evaluation Committee at the end of 2006-2007:
PCO will develop a risk-based audit and evaluation plan for 2007-2008 and report on it, as appropriate, leading to a multi-year audit and evaluation plan. |
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