Handbook for Regulatory Proposals: Performance Measurement and Evaluation Plan

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What needs to be in the Regulatory Impact Assessment Statement?

A summary (maximum 2 pages) of the PMEP is to be included in the Performance measurement and evaluation section of the RIAS, consisting of the following key elements:

• A summary of how the regulatory activities connect the inputs and activities to the outputs, target groups, and expected outcomes of the initiative (i.e., summary of the logic model);
• A description of the indicators through which changes in outputs and outcomes of the regulatory proposal will be measured;
• A description of how and when the information will be summarized, reported, and used to improve the performance of the regulatory activities;
• An outline of how (i.e., methodology) and when the regulatory activities will be evaluated; and
• Indication of the PMEP's availability upon request.

Who can provide advice and assistance and where can you get training?

Departmental performance measurement and evaluation specialists can provide guidance on the articulation of key outcomes, results logic, and intended policies, the identification and selection of indicators, and the development of strategies for ongoing monitoring and reporting as well as for evaluation. Specialists involved in the cost-benefit analysis of the regulatory proposal may also be of value to you. Information management and information technology (IM/IT) personnel can also contribute to the PMEP development process by providing expertise on data system design or redesign. They can identify what is already being collected, what would be easy to collect, what mechanisms are already in place to collect data, and what the system implications might be of choosing a certain indicator for regular monitoring.

It is also recommended that you engage your portfolio analyst in the Secretariat's Regulatory Affairs Sector early in the process and on an ongoing basis.

If you require additional assistance or advice on increasing internal capacity, please contact:

The following course on the PMEP is available through the Canada School of Public Service and can be adapted to the specific needs of a regulatory organization:

Step-by-step summary of the Performance Measurement and Evaluation Plan process

Step 1

Regulatory organizations complete the Triage Statement, in collaboration with the Secretariat's Regulatory Affairs Sector, to determine the level of impact (Low, Medium, or High) of the regulatory proposal. Completion of a PMEP Template is only required when the answer to one or more of questions 1 through 6 in the Triage Statement is "High." For regulatory proposals of Medium impact, completing a PMEP Template is optional and left to the discretion of the regulatory organization.

Step 2

The PMEP is to be completed by the regulatory organization. Managers are encouraged to consult with key corporate groups (e.g., heads of Evaluation, program performance measurement teams or units) when developing the PMEP and completing the Template. A draft copy of the PMEP must be sent to the Secretariat's Regulatory Affairs Sector for review before it is signed by the regulatory organization's responsible Assistant Deputy Minister. Regulatory Affairs will provide the originating regulatory organization with written feedback within 10 business days following receipt of the draft PMEP. Should an alternative timeline be needed, Regulatory Affairs and the regulatory organization can discuss terms that are mutually acceptable.

Step 3

After a review of the PMEP, the Head of Evaluation agrees that it effectively supports the conduct of an eventual evaluation.

The PMEP is then signed by the Assistant Deputy Minister (or equivalent). This sign-off is required before the Secretariat's Regulatory Affairs Sector can approve the RIAS.

The regulatory organization should send two signed copies of the final PMEP to the Secretariat's Regulatory Affairs Sector. Regulatory Affairs will then sign the two PMEPs and return one copy to the regulatory organization.

Step 4

A summary of the PMEP is to be included in the Performance measurement and evaluation section of the RIAS; however, the PMEP is not part of the regulatory package that goes to Treasury Board.

Step 5

To ensure the departmental PAA and PMF reflect new regulatory activities, they should be updated at the earliest opportunity, but only after the regulation has been published in Canada Gazette, Part II.

Step 6

Regulatory organizations are required to evaluate their regulatory activities according to the time frames and cycle established in the Policy on Evaluation. Regulatory activities should be referenced in the annual departmental evaluation plan.

A regulatory review may be required if the evaluation's findings demonstrate that the regulatory activities are not achieving the intended outcome(s).

Step 7

Reporting on the performance of regulatory activities should be done on an annual basis through the evaluation reports, the RPP, and the DPR. Other reporting instruments such as websites, annual reports, and newsletters are also effective and timely means for communicating progress on regulatory activities to Canadians.

Contact information

For general public enquiries, please contact the Treasury Board of Canada Secretariat at:

Email: publicenquiries-demandesderenseignement@tbs-sct.gc.ca
Telephone: 613-957-2400
Toll free: 1-877-636-0656
TTY: 613-957-9090
Fax: 613-943-5071

Mail:
Regulatory Affairs Sector
Treasury Board of Canada Secretariat
155 Queen Street
Ottawa ON, K1A 0R5

For assistance with the PMEP or enquiries about this handbook, federal regulatory organizations should first contact their portfolio analyst in the Secretariat's Regulatory Affairs Sector or send an email to Regissues@tbs-sct.gc.ca.

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