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Criteria | Sub-Criteria | Source |
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1) Delegation of Financial Authorities for Disbursements Delegation instruments are appropriate, current, approved in accordance with the directive. |
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2) Learning, Training & Development. Employees receive appropriate training in accordance with requirements pertaining to financial management, contracting, and human resources. |
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Criteria | Sub-Criteria | Source |
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1) Funds commitment availability is certified by someone with the delegated authority prior to the expenditure initiation at the value expected to be incurred. |
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Criteria | Sub-Criteria | Source |
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1) The performance of account verification is done by someone with the delegated authority to do so, is accomplished on a timely basis and verifies the correctness of the payment requested. |
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2) The payment and settlement is carried out by someone with proper delegation of authority and for the correct dollar amount and to the right vendor on a timely basis. |
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Criteria | Sub-Criteria | Source |
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1) Acquisition cards attribution is controlled and cardholders have acknowledged their responsibility in writing. |
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2) Funds commitment availability is certified by someone with the delegated authority prior to the expenditure initiation at the value expected to be incurred. |
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3) The performance of account verification is done by someone with the delegated authority to do so, is accomplished on a timely basis and verifies the correctness of the payment requested. |
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4) The payment and settlement is carried out by someone with proper delegation of authority and for the correct dollar amount and to the right vendor on a timely basis. |
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5) Cards are to be used solely for authorized government business-related purchases of goods, services and pre-approved hospitality expenditures. |
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Criteria | Sub-Criteria | Source |
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1) Accountable advances are established only when required and used solely for the purpose for which they were issued. |
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2) Accountable advances are properly safeguarded, accounted for, and reconciled. |
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3) Adequate separation of duties exists with respect to advances. |
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4) Funds commitment availability is certified by someone with the delegated authority prior to the expenditure initiation at the value expected to be incurred. |
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5) The performance of account verification is done by someone with the delegated authority to do so, is accomplished on a timely basis and verifies the correctness of the payment requested. |
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6) The payment and settlement is carried out by someone with proper delegation of authority and for the correct dollar amount and to the right vendor on a timely basis. |
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Criteria | Sub-Criteria | Source |
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1) Procurement Strategy: Non-Competitive (non-competitive method of supply include sole-source) There is documentation on file to support the justification for non-competitive procurement contracts in accordance with section 6 of government contract regulations. |
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2) Procurement Strategy Appropriate tendering processes for bids are used in the proper circumstances. |
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3) Procurement Competitive (methods of supply include contracts, standing offers and supply arrangements) Bid evaluation criteria were provided on Request for Proposal (RFP) documents and were used for contractor selection in an open, fair and transparent manner. |
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4) Expenditure Initiation Funds commitment availability is certified by someone with the delegated authority prior to the expenditure initiation at the value expected to be incurred. |
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5) Contract Management. Contracts and contract amendments were approved prior to the receipt of any goods or services or the expiration of the original contract and supporting documentation is retained on file. |
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6) Account Verification. The performance of account verification is done by someone with the delegated authority to do so, is accomplished on a timely basis and verifies the correctness of the payment requested. |
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7) Contract Payment The payment and settlement is carried out by someone with proper delegation of authority and for the correct dollar amount and to the right vendor on a timely basis. |
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8) Proactive Disclosure. Contacts valued at over $10,000 are publicly disclosed. |
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9) Payable at Year End. (PAYE) A PAYE was properly set-up and the transactions were identified as such. |
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Criteria | Sub-Criteria | Source |
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1) Government business travel expenses are managed to achieve fair, reasonable, and modern travel practices. |
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2) Funds commitment availability is certified by someone with the delegated authority prior to the expenditure initiation at the value expected to be incurred. |
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3) The performance of account verification is done by someone with the delegated authority to do so, is accomplished on a timely basis and verifies the correctness of the payment requested. |
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4) The payment and settlement is carried out by someone with proper delegation of authority and for the correct dollar amount and to the right vendor on a timely basis. |
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5) All travel expenses for designated senior level Government of Canada employees are proactively disclosed. |
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6) Travellers cheques and advances are used in valid circumstances. |
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Criteria | Sub-Criteria | Source |
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1) Hospitality events are planned and conducted in an economical and appropriate way to facilitate government business, consistently with the events circumstances. |
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2) Funds commitment availability is certified by someone with the delegated authority prior to the expenditure initiation at the value expected to be incurred. |
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3) The performance of account verification is done by someone with the delegated authority to do so, is accomplished on a timely basis and verifies the correctness of the payment requested. |
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4) The payment and settlement is carried out by someone with proper delegation of authority and for the correct dollar amount and to the right vendor on a timely basis. |
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5) Hospitality expenses for designated senior level employees are properly recorded and proactively disclosed. |
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Criteria | Sub-Criteria | Source |
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1) Leave with pay and special working arrangements are approved and administered in accordance with the applicable directive. |
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Criteria | Sub-Criteria | Source |
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1) Casual (non-Ex) Key terms and conditions requirements for casual employees are being administered correctly. |
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2) Casual (non-Ex) Employee's security screening is managed properly and subject to proper delegated authority. |
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3) Executive Group & Excluded Employees Performance pay is administered correctly and approved by the appropriate delegated authority. |
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4) Financial Management of Pay Administration Funds commitment availability is certified by someone with the delegated authority prior to the expenditure initiation at the value expected to be incurred. |
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5) Financial Management of Pay Administration The performance of account verification is done by someone with the delegated authority to do so, is accomplished on a timely basis and verifies the correctness of the payment requested. |
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6) Financial Management of Pay Administration The payment and settlement is carried out by someone with proper delegation of authority and for the correct dollar amount and to the right vendor on a timely basis. |
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7) Financial Management of Pay Administration Adequate segregation of duties exists in pay administration roles. |
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8) Financial Management of Pay Administration Departure procedures for the department are followed. |
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