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A Guide to Preparing Treasury Board Submissions
Recent Updates - December 21, 2007
2007
Table of Contents
1. Treasury Board
2. Treasury Board Submissions
2.1 What is a Treasury Board submission?
2.2 Comparison of memoranda to Cabinet, Treasury Board submissions, and Governor in Council submissions
3. Treasury Board of Canada Secretariat
3.1 Secretariat guidance and support
3.2 Review of a Treasury Board submission
3.3 Treasury Board Submission Centre
4. Role of Departments, Agencies, and Crown Corporations
Part II: Planning for the Treasury Board
5. Timing of a Treasury Board Submission
6. Considerations for Partner Organizations
7. Organizational Requirements
Part III: Writing a Treasury Board Submission
8. Preparing to Write a Submission
9. Step-by-step Guide to Writing a Submission
9.1 Subject
9.2 Authority
9.3 Proposal
9.4 Cost and source of funds
9.5 Official languages
9.6 Audit and evaluation
10.1 Signing of Treasury Board submissions
10.2 Delegated signing authorities
10.3 Signing of joint and omnibus submissions
10.4 Sending a submission to the Treasury Board of Canada Secretariat
10.5 Late submissions
10.6 Withdrawal of a submission
10.7 Change of minister
10.8 Change of government
10.9 Cabinet confidence and security designation
10.10 Treasury Board meetings
10.11 Treasury Board decisions
12. Submissions Related to Real Property
12.1 General
12.2 Specific types of transactions
12.3 Recommendations to the Governor in Council
12.4 Other associated Treasury Board policy instruments
13.1 Management of projects
13.2 Information requirements for submissions related to project approvals
14. Financial and Administrative Management
14.1 Transfer payments
14.2 Revolving funds
14.3 Vote netted revenue
14.4 Kinds of write-off transactions requiring approval by Parliament
14.5 Non-standard use of a departmental bank account
14.6 Petty cash
14.7 Debt write-off
14.8 Changes to the face of Receiver General cheques
14.9 Contracting
14.10 Crown corporations
14.10.1 Roles and responsibilities
14.10.2 Corporate plans and operating and capital budgets
14.10.3 Amendments to corporate plans and budgets
14.10.4 Multi-year items
14.10.5 Restricted transactions
14.10.6 Orders in council
14.10.7 Terms and conditions
14.10.8 Corporate plan summary
14.10.9 Process and timeline for corporate plans and summaries
14.10.10 Late submissions
14.10.11 Do's and don'ts of drafting a corporate plan TB submission
14.11 Remission orders
14.12 Taxes
14.13 Fees and other debts
14.14 Fees prescribed under subsection 19(1) and section 19.1 of FAA
15. Classification of EX-4 and EX-5 Positions
16. Information Management, Information Technology, and Service Delivery
17. Management, Resources, and Results Structure
Appendix A: Orders in Council and Other Governor in Council Submissions
Appendix B: Costing Tables
Appendix C: Accrual Accounting Information
Appendix D: More Information on the "Remarks" Section
1. Treasury Board Submission Check Lists
1.1 General
1.2 Program design, delivery, and implementation
1.3 Regional coordination and horizontal management
1.4 Costing
1.5 Project approval
1.6 Contract
1.7 Grant, contribution, or grant/contribution program
2. Cost recovery
3. Human resources
4. Privacy
5. Security
6. Results based management and accountability frameworks (RMAF)
7. Risk based audit framework (RBAF) and internal audit plan
8. Communication
Appendix E: Official Languages
Appendix F: Sample Treasury Board Submissions
Figure 1: Estimates
Figure 2: Long-Term Capital Plan
Figure 3: Authority to Enter Into Lease
Figure 4: Crown Corporation Corporate Plan
Figure 5: Crown Corporation Corporate Plan
Figure 6: Crown Corporation Restricted Transaction
Figure 7: Classification of EX‑4 and EX‑5 Positions
Appendix G: Crown Corporations
