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Policies for Ministers' Offices - January 2011


Appendix E: Ministers' Operating Budgets


  • The operating budgets of a minister cover all operating expenditures incurred by parliamentary secretaries, by exempt staff or by departmental staff in a minister's office.
  • Only direct operating expenditures that are related to the conduct of the portfolio or other official government departmental business are to be charged to a minister's operating budgets.

The following table is to assist in clarifying what should be charged to a minister's other operating costs budget.

Expenditure items * Minister's Other Operating Costs Budget Department's Budget

* This table presents a non-exhaustive but a representative list of operating expenditures items.

Official gifts in the operations of a departmental minister's office Yes No
Travel and hospitality directly related to the operations of a minister's offices Yes No
Costs for international travel where the travel is required for departmental operational or program purposes only (see section 6.5) No Yes
Conference and training costs for exempt staff Yes No
Relocation of exempt staff to a minister's office (on appointment only) Yes No
Office furniture and furnishings for ministers and their private secretaries that are over and above departmental standards Yes No
Office furniture and furnishings for ministers and their private secretaries that are within departmental standards No Yes
Fees for professional outplacement services Yes No
Cost of professional and temporary help services for the minister's office Yes No
Acquisition of cellphones for the operations of a minister's office No Yes
Acquisition and usage of lap-tops for the operations of a minister's office No Yes
Acquisition of office equipment that is over and above departmental standards Yes No
Acquisition of office equipment that is within the normal departmental standards. No Yes
Postage and courier services related to the operations of a minister's office Yes No
Postage and courier services for the operations of the department, outside of a minister's office No Yes
Translation and interpretation services No Yes
Language training for exempt staff when required of the position No Yes
Language training at the discretion of a minister Yes No
Office accommodation within the departmental standard No No
Office accommodation recovered by PWGSC for space required that is over and above the departmental standard No Yes
All other expenditures directly attributable to the operations of a minister's office Yes No
All indirect departmental costs such as corporate services costs (e.g. Finance and HR) and other internal service providers costs No Yes
Administrative costs respecting blind trusts at the recommendation of the Conflict of Interest and Ethics Commissioner No Yes

Footnotes

[1] A minister of state cannot require a parliamentary secretary to travel.

[2] In this instance, minister does not include a minister of state.

[3] A minister of state cannot require a parliamentary secretary to extend hospitality.



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