Policies for Ministers' Offices - January 2011
Appendix E: Ministers' Operating Budgets
- The operating budgets of a minister cover all operating expenditures incurred by parliamentary secretaries, by exempt staff or by departmental staff in a minister's office.
- Only direct operating expenditures that are related to the conduct of the portfolio or other official government departmental business are to be charged to a minister's operating budgets.
The following table is to assist in clarifying what should be charged to a minister's other operating costs budget.
|Expenditure items *||Minister's Other Operating Costs Budget||Department's Budget|
* This table presents a non-exhaustive but a representative list of operating expenditures items.
|Official gifts in the operations of a departmental minister's office||Yes||No|
|Travel and hospitality directly related to the operations of a minister's offices||Yes||No|
|Costs for international travel where the travel is required for departmental operational or program purposes only (see section 6.5)||No||Yes|
|Conference and training costs for exempt staff||Yes||No|
|Relocation of exempt staff to a minister's office (on appointment only)||Yes||No|
|Office furniture and furnishings for ministers and their private secretaries that are over and above departmental standards||Yes||No|
|Office furniture and furnishings for ministers and their private secretaries that are within departmental standards||No||Yes|
|Fees for professional outplacement services||Yes||No|
|Cost of professional and temporary help services for the minister's office||Yes||No|
|Acquisition of cellphones for the operations of a minister's office||No||Yes|
|Acquisition and usage of lap-tops for the operations of a minister's office||No||Yes|
|Acquisition of office equipment that is over and above departmental standards||Yes||No|
|Acquisition of office equipment that is within the normal departmental standards.||No||Yes|
|Postage and courier services related to the operations of a minister's office||Yes||No|
|Postage and courier services for the operations of the department, outside of a minister's office||No||Yes|
|Translation and interpretation services||No||Yes|
|Language training for exempt staff when required of the position||No||Yes|
|Language training at the discretion of a minister||Yes||No|
|Office accommodation within the departmental standard||No||No|
|Office accommodation recovered by PWGSC for space required that is over and above the departmental standard||No||Yes|
|All other expenditures directly attributable to the operations of a minister's office||Yes||No|
|All indirect departmental costs such as corporate services costs (e.g. Finance and HR) and other internal service providers costs||No||Yes|
|Administrative costs respecting blind trusts at the recommendation of the Conflict of Interest and Ethics Commissioner||No||Yes|
 A minister of state cannot require a parliamentary secretary to travel.
 In this instance, minister does not include a minister of state.
 A minister of state cannot require a parliamentary secretary to extend hospitality.
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