Definitions to be used in the interpretation of these procedures are included in Appendix: Definitions.
The objective of these procedures is to ensure that Government of Canada communications products are readily available to Canadians and are published in an efficient and cost-effective manner.
The following are the expected results of the application of these procedures:
Departmental senior managers are responsible for:
Heads of communications or their designates are responsible for:
Heads of communications are responsible for:
Public Services and Procurement Canada and Library and Archives Canada are responsible for:
The Treasury Board of Canada Secretariat is responsible for:
Treasury Board of Canada Secretariat is responsible for:
Public Services and Procurement Canada is responsible for:
Library and Archives Canada is responsible for:
Contact the Treasury Board of Canada Secretariat
Contact Communications Procurement Directorate by email
Public Services and Procurement Canada
Contact Government of Canada Publications Directorate by email
Public Services and Procurement Canada
Contact Legal Deposit Unit by email
Library and Archives Canada
Contact Digital Legal Deposit Unit by email
Library and Archives Canada
in the context of these procedures, any product produced by or on behalf of the Government of Canada that informs the public about policies, programs, services, and initiatives, as well as dangers or risks to health, safety or the environment. Communications products can also aim to explain the rights, entitlements and obligations of individuals. Communications products can be developed for a variety of mediums such as print, electronic and recording. Communications products include, but are not limited to publications, news releases, posters, pamphlets, brochures, bookmarks, fact sheets and presentation decks. Advertising is not considered a communications product in the context of these procedures.
file format for electronic books or documents that can be opened with most e-readers, tablets and mobile devices.
in the context of these procedures, refers to internal and external websites, including departmental Intranet and any other website owned and managed by the Government of Canada.
numeric identification system used for digital, electronic and print publications. Assigning an International Standard Book Number to publications provides them with a unique and internationally recognized identifier.
unique code for identifying serial publications, such as periodicals, newspapers, annuals, journals and monographic series.
structured data used to help identify, describe, locate or use information resources.
structured framework or plan that defines a set of data elements used to describe an information resource.
printing, whether using in-house printers or contracted printing firms, communications products such as publications, when requested by an individual or as the need arises. On-demand printing does not require warehousing.
electronic format (e.g. PDF, EPUB) that allows a publication to be opened and viewed with most computers, mobile devices and operating systems.
format of a product that allows printing on any printer without the need for additional formatting (e.g. HTML, PDF, etc.).
in the context of these procedures, novelties, mementoes, merchandise, gifts and other giveaways used to promote a program, project, service or initiative.
all Canadian audiences, including employees of the Government of Canada and Canadians living or travelling abroad, who require information about Government of Canada decisions, policies, programs and services.
an information product with a long shelf-life produced by or on behalf of the Government of Canada in any medium or format, including electronic (e.g. EPUB or other portable formats), digital, print or recordings, that is made available to the public. Publications include products such as books, reports, booklets, brochures, periodicals, maps, charts, prints, audio recordings, films, videos, television programs, audiovisual and multimedia productions, guides and handbooks, online publications and serial publications. In the context of these procedures, publications do not include purely promotional or short-lived items, such as calendars, news releases, advertising, backgrounders, forms and presentation decks. Publications do not include HTML webpages.
the act of making government information available to the public.
physical format, such as printed publications, CDs and DVDs. When publications are produced in tangible formats, it is the tangible format itself that is treated as the publication, catalogued and distributed.
material, such as text, photographs and videos, whereby ownership does not belong to the Crown.
pre-determined number of printed communications products, including publications, that requires warehousing. Also referred to as a print run.