Standard on Metadata

Aims to increase the use of standardized metadata and value domains in support of the management of information resources.
Date modified: 2010-06-24

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Glossary

application profile (profil d'application)
The set of metadata properties, policies, and guidelines defined for a particular metadata application or implementation. The properties may be from one or more metadata elements sets, thus allowing a given application to meet its functional requirements by using metadata properties from several element sets including locally defined sets. An application profile is not considered complete without documentation that defines the policies and best practices appropriate to the application. (Source: Dublin Core Metadata Initiative Glossary)
controlled vocabulary (vocabularie contrôlé)
A list of standardized terminology, words, or phrases, used for indexing or content analysis and information retrieval, usually in a defined information domain.
disposition authorities (autorisations de disposer)
Disposition authorities are the instruments that enable government institutions to dispose of records which no longer have operational value, either by permitting their destruction (at the discretion of institutions), by requiring their transfer to Library and Archives of Canada, or by agreeing to their alienation from the control of the Government of Canada.
encoding schema (schéma d'encodage)
Machine-processable specifications which define the structure and syntax of metadata specifications in a formal schema language. (Based on Dublin Core Metadata Initiative Glossary)
essential record (document essentiel)
A record essential to continuing or re-establishing critical institutional functions.
functional specialist (spécialiste fonctionnel)
An employee who carries out roles and responsibilities that require function-specific knowledge, skills and attributes in the following priority areas: finances, human resources, internal audit, procurement, materiel management, real property, and information management. (Source: Policy on Information Management)
information architecture (architecture d'information)
The structure of the information components of an enterprise, their interrelationships, and principles and guidelines governing their design and evolution over time. Information architecture enables the sharing, reuse, horizontal aggregation, and analysis of information. (Source: Policy on Information Management)
information life cycle (cycle de vie de l'information)
The life cycle of information management encompasses the following: planning; the collection, creation, receipt, and capture of information; its organization, use and dissemination; its maintenance, protection and preservation; its disposition; and its evaluation.
information management (gestion de l'information)
A discipline that directs and supports effective and efficient management of information in an organization, from planning and systems development to disposal or long-term preservation.
information management functional specialist (spécialiste fonctionnel en gestion de l'information)
is an employee who carries out roles and responsibilities that require function-specific knowledge, skills and attributes related to managing information such as those found in records and document management, library services, archiving, data management, content management, business intelligence and decision support, information access, information protection and information privacy. The roles and responsibilities of information management functional specialists support departmental objectives and programs with planning, tools or services which provide accurate, reliable, current, and complete information to the appropriate people, in the appropriate format, at the appropriate time. (Source: Directive on Information Management Roles and Responsibilities)
information resources (ressources documentaires)
Any documentary material produced in published and unpublished form regardless of communications source, information format, production mode or recording medium. Information resources include textual records (memos, reports, invoices, contracts, etc.), electronic records (e-mails, databases, internet, intranet, data etc.), new communication media (instant messages, wikis, blogs, podcasts, etc.), publications (reports, books, magazines), films, sound recordings, photographs, documentary art, graphics, maps, and artefacts. (Source: Directive on Recordkeeping)
information resources of business value (ressources documentaires à valeur opérationnelle)
Are published and unpublished materials, regardless of medium or form, that are created or acquired because they enable and document decision-making in support of programs, services and ongoing operations, and support departmental reporting, performance and accountability requirements. (Source: Directive on Recordkeeping)
interoperability (interopérabilité)
The ability of different types of computers, networks, operating systems, and applications to work together effectively, without prior communication, in order to exchange information in a useful and meaningful manner. There are three aspects of interoperability: semantic, structural and syntactical. (Source: Dublin Core Metadata Initiative Glossary)
metadata (métadonnées)
The definition and description of the structure and meaning of information resources, and the context and systems in which they exist.
property (propriété)
A specific aspect, characteristic, attribute, or relation used to describe a resource. Dublin Core metadata elements are properties. (Source: Dublin Core Metadata Initiative Glossary)
publication (publication)
Any library matter that is made available in multiple copies or at multiple locations, whether without charge or otherwise, to the public generally or to qualifying members of the public by subscription or otherwise. Publications may be made available through any medium and may be in any form, including printed material, on-line items or recordings.
record (document)
For the purpose of this directive, records are information created, received, and maintained by an organization or person for business purposes, legal obligations, or both, regardless of medium or form.
recordkeeping (tenue de documents)
A framework of accountability and stewardship in which information resources are created or acquired, captured, and managed as a vital business asset and knowledge resource to support effective decision-making and achieve results for Canadians. (Source: Directive on Recordkeeping)
registry (registre)
A system to provide management of metadata elements. (Source: Dublin Core Metadata Initiative Glossary)
repository(ies) (dépôt(s))
A repository is a preservation environment for information resources of business value. It includes specified physical or electronic storage space and the associated infrastructure required for its maintenance. Business rules for the management of the information resources captured in a repository(ies) need to be established, and there must be sufficient control for the resources to be authentic, reliable, accessible and usable on a continuing basis.
system (système)
Organised collections of hardware, software, supplies, policies, procedures and people, to capture, transmit, store, retrieve, manipulate, or display information resources in support of an organisation's day to day operations.
value domains (domaines de valeurs)
A set of permissible values for metadata elements. Value domains include, but are not limited to, controlled vocabularies, taxonomies, ontologies, thesauri, reference data, authority lists, naming conventions, and value string instructions.
Web content management system (système de gestion du contenu Web)
A suite of software tools for managing and publishing Web content.
Web resource discovery (découverte des resources Web)
The process of finding Web content through appropriate indexing practices and the use of search tools.
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