Guideline for Employees of the Government of Canada: Information Management (IM) Basics

Aims to help all Government of Canada employees understand their roles and responsibilities in effectively managing information resources.
Date modified: 2015-06-19

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Glossary

essential record (document essentiel)
A record essential to continuing or re-establishing critical institutional functions.
functional specialist (spécialiste fonctionnel)
An employee who carries out roles and responsibilities that require function-specific knowledge, skills and attributes in the following priority areas: finances, human resources, internal audit, procurement, materiel management, real property, and information management.
information architecture (architecture d'information)
The structure of the information components of an enterprise, their interrelationships, and principles and guidelines governing their design and evolution over time. Information architecture enables the sharing, reuse, horizontal aggregation, and analysis of information.
information life cycle (cycle de vie de l'information)
The life cycle of information management encompasses the following: planning; the collection, creation, receipt, and capture of information; its organization, use and dissemination; its maintenance, protection and preservation; its disposition; and evaluation.
information management (gestion de l'information)
A discipline that directs and supports effective and efficient management of information in an organization, from planning and systems development to disposal or long-term preservation.
information management functional specialist (spécialiste fonctionnel en gestion de l'information)

is an employee who carries out roles and responsibilities that require function-specific knowledge, skills and attributes related to managing information such as those found in records and document management, library services, archiving, data management, content management, business intelligence and decision support, information access, information protection and information privacy.

The roles and responsibilities of information management functional specialists support departmental objectives and programs with planning, tools or services which provide accurate, reliable, current, and complete information to the appropriate people, in the appropriate format, at the appropriate time.

publication (publication)
Any library matter that is made available in multiple copies or at multiple locations, whether without charge or otherwise, to the public generally or to qualifying members of the public by subscription or otherwise. Publications may be made available through any medium and may be in any form, including printed material, on-line items or recordings.
record (document)
For the purpose of this policy, records are information created, received, and maintained by an organization or person for business purposes, legal obligations, or both, regardless of medium or form.
recordkeeping (tenue des documents)
A framework of accountability and stewardship in which records are created, captured, and managed as a vital business asset and knowledge resource to support effective decision making and achieve results for Canadians.
senior executive (cadre supérieur)
is an executive level resource designated by the deputy head of the institution to provide a department-wide focus on the management of information.
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