Operational Standard for the Security of Information Act
Long description for image: Data Flow Diagram for SOIA Information Gathering and Exchange
The diagram details the various steps for both a Scheduled Organization and Designated Persons in the SOIA Information Gathering and Exchange process.
The process begins with the completion of a Record of a Person in a Scheduled Department or Agency (form TBS/SCT 330-316) by the Scheduled Organization.
At the same time, the Designated Person completes form TBS/SCT 330-317 A: Recommendation to Designate "Persons Permanently Bound to Secrecy" which identifies the requirement and makes a recommendation. This then generates a Form and Letter of Notice: "Persons Permanently Bound to Secrecy," TBS/SCT 330-317 B&C for Deputy Head approval.
An SOIA briefing is then given to the Designated Person. Following the briefing the Designated Person and DSO sign "Persons Permanently Bound to Secrecy," TBS/SCT 330-317 B&C.
If the Designated Person declines to acknowledge and/or sign the letter, the Security Official generates affidavit TBS/SCT 330-318. Copies of TBS/SCT 330-317 A, B&C and TBS/SCT 330-318are retained in the Personnel Security Screening File.
If the Designated person signs the letter, a copy of form TBS/SCT 330-316 is retained in Personnel Security and all original documentation for forms TBS/SCT 330-317 A, B&C and TBS/SCT 330-318 is forwarded to CSIS.
The original forms are retained within the CSIS repository in accordance with PSE 065.