Training and Learning for the Access to Information and Privacy Community

Many training and learning activities are available to the Access to Information and Privacy Community. Information on current learning opportunities provided by Treasury Board of Canada Secretariat is provided below.

View the training calendar

Course descriptions

Note: These courses are suitable to individuals who have been working in ATIP units for less than three years, or who have no previous experience in the subject of the course.

Obstruction - Section 67.1 of the Access to Information Act, Section 68(1) of the Privacy Act
This course offers ATIP practitioners an overview of the definition and purpose of this section of the ATIA and describes the roles of various actors that may need to be involved in an investigation. The course material covers a recommended course of action should evidence of obstruction be suspected or found, or should interference and/or improper destruction of records relating to the ATIA be suspected. Finally, the course explains the framework for proper retention and disposition of records.
Economic Interest of Canada - Section 18 of the Access to Information Act
This course offers ATIP practitioners an overview of the discretionary exemptions that protect trade secrets, as well as financial, commercial, scientific and technical information belonging to the government; the priority of publication of government researchers; the financial interests of the government of Canada; and the government's ability to manage the economy of Canada. In addition, this course will review existing jurisprudence in this field, as well as provide exercises to guide participants in the proper application of this exemption.
Defining, Collecting, Using, Retaining and Disclosing Personal Information
Striking the right balance between the right of the public to access government information and the right of each individual to his or her privacy is a critical activity in ATIP. This course offers ATIP practitioners an introductory session on what is and what is not personal information under both the Privacy Act and the Access to Information Act, including an overview of section 19 of the ATIA. The course provides a description of sound privacy practices and their application, including security considerations. In addition, this course will review existing jurisprudence related to issues involving personal information. The course also offers practical exercises relating to subsections 8(1) and 8(2) of the PA, which describes when personal information may be disclosed with or without consent. The course is recommended for all ATIP practitioners at all levels as a primer for other privacy-related learning events.
Third Party Information - Section 20 of the Access to Information Act
This course offers ATIP practitioners an overview of the third party notification process, including an explanation of the situations in which the head of an institution may refuse to disclose to the third party, as well as a description of when disclosure is authorized (i.e. in the public interest). With a heavy emphasis on related jurisprudence, this course is highly recommended for ATIP practitioners who process requests containing third party information. Finally, this training course includes exercises to guide participants in the proper application of this exemption.
Operations of Government - Section 21 of the Access to Information Act
This course offers ATIP practitioners an overview of the discretionary exemption commonly referred to as 'advice' and recommendations to a minister, and how the exemption is applied. A description of how section 21 protects certain classes of information relating to the internal decision-making processes of government is covered. This course will also review existing jurisprudence in this area, and provide exercises to guide participants in the proper application of this exemption.
Internal Audits - Section 22.1 of the Access to Information Act
This course offers ATIP practitioners an overview of section 22.1, which describes how and when records containing draft reports of an internal audit of a government institution, or a related audit working paper may be withheld. The course will provide an overview of the principles underlying this exemption as well as existing jurisprudence in relation to it. Finally, it will explain the procedures for processing audit reports throughout their different stages.
Solicitor-Client Privilege - Section 23 of Access to Information Act, Section 27 of the Privacy Act
This course offers ATIP practitioners an overview of section 23, which describes what, how and when records subject to solicitor-client privilege may be withheld. Jurisprudence for this section will also be covered. Finally, the course will explain the considerations for deciding on solicitor-client privileged information. This course will also provide ATIP practitioners with hands-on examples and experience in the proper application of this exemption.
Complaints and Reviews - Sections 30 to 37 of Access to Information Act, Sections 29 to 35 of the Privacy Act
This course offers ATIP practitioners an explanation of the legal mechanisms for the receipt and investigation of complaints, and an overview of the mandate and powers of the Privacy and Information Commissioners. In addition, the course will describe what records are and are not accessible to the Commissioners in the course of a complaint investigation. An explanation of the investigation process as well as best practices for ATIP practitioners will be included. This course is recommended for ATIP practitioners who represent their institution in complaint investigations with the Offices of the Information and Privacy Commissioners.
Extensions - Section 9 of the Access to Information Act, Section 15 of the Privacy Act
This course offers ATIP practitioners an overview of the legal and policy requirements to extend time limits on access to information requests (e.g. requests involving a large number of records, or if consultations are necessary). The course will include practical exercises and an explanation of applicable jurisprudence. This course is recommended for ATIP practitioners who have delegated authority to invoke extensions.
Personal Information Banks (PIBs)
Government institutions are required to keep a directory of personal information banks (PIBs) and make to make them available to the public pursuant to section 10 of the Privacy Act. A personal information bank lists the type of personal information held by a public body. This course offers ATIP practitioners guidance on when a PIB is required and when a Class of Personal Information may be used. ATIP practitioners will learn the process to develop a new PIB, update or deactivate an existing PIB, as well as the how PIBs and Info Source are related.
Info Source
This course offers ATIP practitioners with an overview of the Info Source publication. The various sections of an Info Source chapter will be reviewed as will the review process that should be undertaken to update Info Source chapters. This session includes a brief explanation of the link between Info Source and Personal Information Banks (PIBs). It will also detail TBS' decentralized publication approach.
Information obtained in confidence, Federal-Provincial Affairs and Security Clearances - Sections 13 and 14 Access to Information Act, and Sections 19, 20 and 23 Privacy Act
This course offers ATIP practitioners an overview of the exemptions relating to information obtained in confidence and federal-provincial affairs and security clearances. In addition, this course will review existing jurisprudence in these areas, as well as provide exercises to guide participants in the proper application of these exemptions.
International Affairs and Defence, Law Enforcement Investigations, Safety of Individuals and Individuals sentenced for an offence – Sections 15, 16 and 17 of the Access to Information Act and Sections 21, 22, 24, 25 Privacy Act
This course offers ATIP practitioners an overview of the exemptions relating to international affairs and defence, law enforcement investigations, the safety of individuals and individuals sentenced for an offence. In addition, this course will review existing jurisprudence in these areas, as well as provide exercises to guide participants in the proper application of these exemptions.
Statutory Prohibitions, Information to be published and Act does not apply – Sections 24, 26 and 68 of the Access to Information Act and Section 69 of the Privacy Act
This course offers ATIP practitioners an overview of the exemptions relating to statutory prohibition against disclosure and information that will be published within 90 days after the request is made as well as the exclusion for materials to which the Act does not apply. In addition, this course will review existing jurisprudence in these areas, as well as provide exercises to guide participants in the proper application of these exemptions.
Cabinet Confidences - Section 69 of the Access to Information Act and Section 70 of the Privacy Act
This course offers ATIP practitioners an overview of the exclusions relating to confidences of the Queen's Privy Council for Canada. In addition, this course will review existing jurisprudence in these areas, as well as provide exercises to guide participants in the proper application of these exemptions.

Training registration procedures

1. Registration

We encourage you to use our online training registration form to register for training sessions. Once submitted, your registration information will be sent automatically to the Information and Privacy Policy Division (IPPD) Contact Centre. Should you wish to register manually, please print and return the completed form by email, or by facsimile to 613-957-9090.

Space is limited and registrations are treated on a first come, first served basis, so you are encouraged to register early.

Please note we do not confirm successful registration. Rather, you will receive an email to request confirmation of your attendance approximately two weeks in advance of a scheduled training session. You are required to respond to this email to secure your spot. Failure to confirm may result in you losing your spot to the next person on the waiting list. Only confirmed participants will be allowed entry into the training session.

In the event your name is added to a waiting list, you will be notified of such electronically immediately after we receive your request for application. As a participant on the waiting list, you will also be notified if you have been automatically registered for the next scheduled session, if one is available.

2. Delivery method

1. Classroom Training:

If you are working in the National Capital Region (NCR), your training will take place in a classroom setting in Ottawa.

If you are working outside of the NCR, and are interested in taking one of our training sessions, you have the option of attending the classroom training in Ottawa in person, or taking the session via teleconferencing.

If your institution is willing to fund your travel costs to participate in the classroom training in person, you are invited to follow the registration instructions set out in the registration section (1) above.

2. Teleconferencing:

If you choose to take advantage of the teleconferencing option, please select the 'teleconference' option on the training registration form.

Approximately two weeks in advance of a scheduled training session, you will receive an email requesting confirmation of your attendance. You are required to respond to this email within one week indicating your intention to attend the session by teleconference.  You will subsequently receive the appropriate documentation for the session and instructions for the teleconference.

3. Cost

All training sessions will be offered free of charge. Participants are still required to register for each session and are required to adhere to the cancellation policy.

4. Cancellation policy:

In instances where you find yourself unable to attend a training session, please notify us as soon as possible. We will offer your spot to the next person on a waiting list. If a waiting list does not exist, you may wish to ask a colleague to replace you. Failure to advise us of your cancellation may result in priority being given to other participants for future training sessions.

Questions

Should you have any questions, please do not hesitate to email our Contact Centre, or leave a message at 613-369-9638.

For information on the Canada School of Public Service’s course Access to Information and Privacy in the Government of Canada, please contact the school directly.

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