Appendix C1 - Benchmark Index by Function - Public Service Direction and Services

Executive Group Benchmark - Number: 10-H-1

POSITION TITLE: Assistant Deputy Minister, Real Property

GENERAL ACCOUNTABILITY

Is accountable for developing innovative, cost-effective and responsive national policies, strategies and management frameworks to guide the federal government's centre of excellence in real property, including federal office and common-use facilities, national treasures, other heritage assets and various engineered public works; and directing the delivery of property and facilities services to more than 100 client departments and agencies.

ORGANIZATION STRUCTURE

This is 1 of 13 executive positions at the first level reporting to the Deputy Minister. The others are Associate Deputy Minister; Assistant Deputy Minister, Service Integration; Assistant Deputy Minister, Strategic Policy, Risk Management and Communications; Assistant Deputy Minister, Accounting, Banking, Compensation and Senior Financial Officer; Assistant Deputy Minister, Acquisitions; Assistant Deputy Minister, Information Technology Services; Chief Executive Officer, Translation Bureau; Chief Executive Officer, Consulting and Audit Canada; Assistant Deputy Minister, Human Resources; Executive Director, Real Property Major Crown Projects; Director General, Audit and Ethics; and Senior General Counsel.

Specific responsibilities of the four positions reporting directly to the Assistant Deputy Minister, Real Property, are as follows:

Director General, Resourcing and Strategic Management, (staff of 131) is responsible for providing market intelligence and policy research; promoting innovation and new business opportunities; developing recruitment and professional development strategies and action plans; managing national and international key stakeholder relationships; managing custodial responsibilities for engineering assets and the regulatory frameworks for the divestiture or disposal of assets; and leading the Branch's information and knowledge management initiatives.

Director General, Accommodation and Portfolio Management, (staff of 307) is responsible for providing real estate services; administering payments in lieu of taxes; developing and implementing accommodation policies, strategies, processes, standards and systems; developing innovative approaches to managing the custodial responsibilities of the Department with respect to office and non-office real property assets, including bridges, training facilities, dams, highways, housing, dry docks and shipyards.

Director General, Property and Facilities Management, (staff of 892) is responsible for developing the policies, strategies, processes, procedures, standards and systems for operating and managing federal buildings and facilities; and developing and implementing strategies and initiatives to provide the technical support and expertise for the effective costing and delivery of property and facilities services to client departments and agencies.

Director General, Architectural and Engineering Services, (staff of 538) is responsible for managing a national program of professional services for the design, fit-up, re-capitalization, commissioning, operation and maintenance of federal buildings, civil engineering structures and other facilities and heritage assets; contributing to the development of government-wide real property, environmental management and sustainable development regulations, policies and standards; and providing related functional direction through the development, implementation and monitoring of national program strategies, policies, standards and best practices.

NATURE AND SCOPE

The Department has been established as a common and central service provider with a mandate to provide departments and agencies with mandatory and optional services on a fee-for-service basis. Services include construction, maintenance and repair of public works and federal real property; office accommodation and related facilities services; architectural and engineering advice and services; planning and acquisition of supplies and services; planning and coordination of telecommunications and informatics services; centralized accounting and cash management services; consulting and auditing services; translation and related services; the Receiver General for Canada function; and administrative and other services in relation to employee benefits, superannuation and pension plans, and the disbursement of pay to Public Service of Canada employees.

As the recognized government expert in real property management, the Assistant Deputy Minister (ADM) is responsible for providing national leadership to support the Department in two principal functions: as custodian of federal office, common use, heritage and engineered public works facilities; and as provider of real property services to support departments and agencies in achieving their respective programs.

In its custodian role, the Branch is responsible for managing its real estate holdings effectively and efficiently to ensure the provision of productive work environments for some 180,000 federal public servants located in over 100 departments and agencies. This covers an inventory of more than six million square meters, valued at approximately $7 billion, and resulting in an annual gross expenditure of approximately $2 billion.

The ADM directs the development of long- and short-term strategies and management frameworks to provide direction for the cost-effective management of a large, complex, diverse and geographically dispersed real property inventory. The incumbent ensures that the inventory is managed in an integrated, strategic manner with consideration for the future growth and structural changes of the Public Service; the aging of the inventory itself; and the federal government's urban agenda and relevant policies, such as the sustainable cities agenda, the good neighbour policy, and the workplace of choice agenda. This challenge requires innovative and conceptual thinking to arrive at models and solutions to complex real property problems. In arriving at effective integrated solutions to multi-dimensional problems, the incumbent must consult and seek input from a wide variety of government and non-government stakeholders.

To maintain the Department's leadership role, the ADM is responsible for assessing potential changes or new directions in the public sector that may affect the requirement for new services and products in real property; and directing research and analysis to identify innovative approaches to ensure that public servants have safe, healthy, secure, affordable and environmentally sustainable workplaces that provide the best value for the Crown and the taxpayers of Canada.

As the co-champion of the Sustainable Development in Government Operations initiative, the ADM is responsible for advancing and promoting the federal government's and the Department's agenda on managing environmental issues and sustainable development by ensuring the development of sound management frameworks, policies and standards, and encouraging sound environmental management practices in these areas.

The ADM is responsible for building effective and productive partnerships with other government departments and other levels of government to market the Department's expertise nationally and internationally. The incumbent also develops and maintains contact with senior representatives of industry, including property development firms, professional associations, academic institutions and international agencies, to ensure that the Department is well represented in the real property community, nationally and internationally; to share professional knowledge; and to promote the government's urban agenda.

As a member of the Department's Executive Committee, the incumbent provides strategic advice to the Minister, the Deputy Minister, the Associate Deputy Minister and departmental colleagues in other branches and special operating agencies. The ADM also provides functional direction to the Client Services Branch and the Real Property Major Crown Projects Branch to assist them in addressing and resolving complex, sensitive and controversial real property management issues. As a member of the departmental Executive Committee, the ADM participates with other members in contributing to the overall effectiveness of departmental programs, including decisions related to the future direction of the Department.

DIMENSIONS (Constant Dollars)

FTEs:	1,894
Operating budget:	$26.9 million
Departmental real property expenditures:	$384 million

SPECIFIC ACCOUNTABILITIES

Develops government and departmental strategic frameworks and policies to support the Department's corporate leadership role as custodian of federal government office accommodation and various engineered works to ensure the cost-effective management of these assets and the maintenance of their value.
Directs the government's real property centre of excellence through the introduction of new and innovative techniques, tools, products, services and systems; the application of new technologies; and the use of alternative forms of delivery. Contributes to the recruitment, learning and professional development of the Department's and the Public Service's real property community.
Directs the development, implementation and monitoring of national policies, standards, procedures, performance criteria and quality assurance systems, consistent with the concepts of modern comptrollership and integrated risk management.
Directs the management and delivery of national programs for payment in lieu of taxes appraisal and valuation of real property for the Government of Canada.
As co-champion of Sustainable Development in Government Operations, directs the application of sound life-cycle management of federal buildings and facilities and advances the government's management of environmental issues and the sustainable development agenda.
Manages and coordinates the Branch's financial and human resources effectively and efficiently.
Provides strategic advice to the Minister, the Deputy Minister, the Associate Deputy Minister and to departmental colleagues in other branches and special operating agencies.

EVALUATION RATIONALE

Assistant Deputy Minister, Real Property

KNOW-HOW

G	Mastery of concepts, techniques, processes and theories relating to real property stewardship and custodial responsibilities, and to the management and delivery of real property services for departments and agencies both nationally and internationally; knowledge of client real property requirements, including mastery of the necessary architectural, environmental and engineering specialized knowledge; and in-depth knowledge of environmental protection and sustainable development as they pertain to building management practices.
IV	Manages and coordinates the formulation of long-range objectives, strategies and policies that directly influence other functions of the Department and client agencies; initiates policy and program change with input from clients, other levels of government and the private sector; and directs a national program of real property services for over 100 departments and agencies.
3	Successful achievement of objectives requires the incumbent to advise the Minister and the Deputy Minister on strategic directions; and to convince officials at other levels of government, peers and senior officials to adopt appropriate courses of action.
1056	High number reflects the extensive skill, knowledge and expertise required to manage and deliver the real property program throughout the government, including providing policy leadership to the government's sustainable development and environmental protection agendas.

PROBLEM SOLVING / THINKING

G	Work is performed within the broadly defined principles and goals of developing management frameworks and policies, conducting consultations and defining strategic directions, to guide the Department in its relationships with other departments and with other levels of government concerned with the development of environmentally friendly real property development and management programs.
4	Conceptual, analytical, interpretive and constructive thing is required to interpret the government's directions and translate them into effective national real property program policies, standards, procedures and best practices; and to provide strategic and operational advice in order to ensure consistency in program delivery.
(66) 700	Higher percentage represents the leadership requirement of the position to identify, recommend and support new real property policy and program directions for the Department, client departments and government as a whole, including contributing to the government's urban and sustainable development agenda.

ACCOUNTABILITY / DECISION MAKING

G	Reporting to the Deputy Minister, is subject to broad guidance and ensures that the Department has a coherent, cost-effective policy and service delivery business direction for optimizing the federal government's real property program.
4P	The position has a primary impact on all activities undertaken by the Branch. The proxy used to represent these activities is a budget of $26.9 million (constant).
800	Mid-range number reflects the strong influence of the position in providing national leadership in the development of strategic and business objectives and directions, as custodian of all federal real property, and in providing national leadership in the provision of cost-effective real property services.

SUMMARY

GIV3

1056

G4(66)

700

G4P

800

2556

ASSISTANT DEPUTY MINISTER REAL PROPERTY NUMBER: 10 - H - 1

assistant deputy minister