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Objectives
To illustrate and define a standard format for the Change Management Plan. (See Change Management Procedure). The Change Management Plan describes the plan for assuring that the project has adequate control over changes to all items necessary for creating or supporting the customer deliverables.
Scope
A Change Management Plan is produced for most software projects at Department X and, if produced, must conform to this template. In cases where the project is small, the Project Plan may include the necessary change management planning information.
References
cmgtproc Change Management Procedure
CM051 Documentation Format Guideline
Outstanding Issues
None.
Approvals
Development Manager.
Responsibilities
The Development Manager is responsible for preparing and maintaining this document, Change Management Plan Outline.
The Project Manager is responsible for ensuring that the Change Management Plan is written for her/his specific project.
The Project Manager is responsible for ensuring that the Change Management Plan is reviewed for conformance to this standard and the Change Management Procedure.
The Project Manager is responsible for ensuring that the Change Management Plan and related information is controlled, as per the Change Management Procedure.
Template
Lead-in sections
The following sections start the Change Management Plan. They are described in more detail in the Documentation Format Guideline.
i. Objectives
ii. Scope
iii. References
iv. Outstanding Issues
v. Approvals
Introduction
Change Management overview (brief) and the key areas where change must be managed for this project.
Organization and Responsibilities
Specify Department X (or customer) organizational groups involved in the Change Mangement process and describe the responsibilities of each group.
Resources
This section describes the resources required for performing the Change Management tasks. It can include plans for obtaining required staff, hardware, software, office space, etc.
Change Management Tasks
Identify the change management tasks to be performed during the project and relate the tasks to the responsible organizational groups. Examples of change management tasks are filling in Change Request (CR) Forms, reviewing and approving Change Requests, tracking the CRs, etc.
Change Identification - Define what types of changes will be controlled in the project.
Change Control - Describe the mechanism for controlling changes. Include details of initiation, recording, review, approval, tracking, and closure. Refer to the Change Management Procedure.
Tools and Techniques
This section describes any tools or techniques required for performing the Change Management tasks.
Change Management Reports
This section describes the reports to be issued. It also includes the frequency and the distribution of the reports. Reports to be considered include:
i. CR Detailed Report
ii. CR Status
iii. Results of Audits.
Archiving
This section describes what items are archived and for how long.
Audits and Reviews
This section describes any audits or reviews of the change management process that will be conducted during the project.