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Internal Audits and Evaluations

Internal Audits 2010-2011

Name of Internal Audit	Audit Type	Status	Completion Date	Link to Report
Human Resources (HR) Special Projects - PeopleSoft	Project and Process Management	Completed	Q3 – 2010-2011	Audit of Human Resources Special Projects - PeopleSoft - Final Report
Cost Management of Information Technology	Management Controls and Risk Management	Completed	Q3 – 2010-2011	Internal Audit of Cost Management of Information Technology - Final Report
Selected Advance Contract Award Notices - Final Report	Compliance and Process Management	Completed	Q4 – 2010-2011	Audit of Selected Advance Contract Award Notices - Final Report
Management of Audit and Data Services Branch	Fundamental Controls	In progress	Est. Q2 – 2011-2012
Human Resources Planning	Fundamental Controls	In progress	Est. Q2 – 2011-2012

The following are the main audit conclusions:

Human Resources Special Projects – PeopleSoft: The execution of this project achieved all strategic objectives. The partnering with Veterans’ Affairs Canada realized cost economies and helped mitigate some of the risks associated with the implementation and operation of a new system. Some existing processes could be bolstered such as improvement in tracking training, system access and business continuity. In general, the successful implementation of PeopleSoft provided the PSC with an up-to-date application to manage HR effectively.

Cost Management of Information Technology: The auditors found that Information Technology Services Directorate (ITSD) has made inroads in addressing the recommendations from two consulting studies, along with the 2004 audit on IT planning. A governance structure based on a partnership of ITSD and business lines has been established. Over the past few years, ITSD has put in place a more disciplined long-term approach, including a strategic IT plan, an evergreen plan and a systems rationalization exercise. Resource allocation and investment prioritization processes are also being strengthened. Some work remains in the areas of oversight and governance, investment management and costs and performance of IT-enabled investments and services.

Selected Advance Contract Award Notices: This audit determined that the exception used to justify the selection of the Advance Contract Award Notices as an instrument for a specific procurement was not correct. Overall, the audit found that Procurement Services provided the necessary support and advice to program management in the procurement of the advisory services required, although some of its procurement practices needed improvement. Furthermore, procurement files were not sufficiently complete. The PSC’s Internal Audit Committee also recommended that the PSC seek guidance from TBS on procurement mechanisms to use for similar situations in the future.

The Internal Audit Directorate made recommendations for improvement relating to the above projects and management provided sound action plans to address them all.

Internal Evaluation 2010-2011

Name of Evaluation	Program Activity	Evaluation Type	Status	Completion Date	Electronic Link to Report
Priority Administration	1.1.0	Summative evaluation	Completed	March 2011	Evaluation Policy, Plans and Reports
Communications and Parliamentary Affairs	2.1.0	Summative evaluation	Completed	March 2011	Evaluation Policy, Plans and Reports
Assessment Policy – Requirements Specific to the EX Category	1.1.1	Summative evaluation	Completed – review and approval phase	March 2011	-
Follow-Up Study to the Evaluation of the Post-Secondary Recruitment Program and Other Recruitment Methods into the Public Service	1.3.1	Follow-up study	Completed	February 2011	Evaluation Policy, Plans and Reports
Federal Student Work Experience Program (FSWEP), Research Affiliate Program (RAP), Co-operative Education and Internship Program (CO-OP)	1.3.1	Summative evaluation	On hold due to policy changes being made	To be determined
Information Management Office	2.1.2.3A	Summative evaluation in 2012-2013	Evaluation framework in progress	Q2 2012

Evaluation

The PSC's Policy on Evaluation, 2009 was approved in June 2009 and reflects the priorities of the PSC and changes made to the TBS Policy on Evaluation, 2009 as it pertains to the PSC. The rolling Risk-based PSC Five-Year Evaluation Plan 2009-2014 was recently updated to take into consideration emerging issues and priorities and to show progress towards increased evaluation coverage. The approved Plan is strategically integrated into the PSC's overall management activities and supports decision-making with the generation of strategically focused, objective and evidence-based information about the performance of the policies, programs and initiatives of the PSC as an organization. We assess risk regularly as part of our annual planning process.

The PSC posts all completed evaluations on its Web site.

The table below shows the outlook for evaluations to be completed over the next three years.

Name of Evaluation	Program Activity Architecture Link	Status	Expected Completion Date
Central Recruitment Programs - RAP/CO-OP/FSWEP	Staffing Services and Assessment	Planned	2010-2011
Assessment Methods - Reference Checks	Appointment Integrity and Political Neutrality	Planned	2010-2011
EX Resourcing	Staffing Services and Assessment	Planned	2010-2011
Information Management Project and Strategy	Internal Services	Planned	2011-2012
Political Activities	Appointment Integrity and Political Neutrality	Planned	2011-2012
General Recruitment (Sector Framework)	Staffing Services and Assessment	Planned	2012-2013
Delegated Authorities and Strategic Staffing	Appointment Integrity and Political Neutrality	Planned	2012-2013

Electronic link to the PSC's Five-year Evaluation Plan 2011-2016

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