ARCHIVED - Department of Justice Canada - Supplementary Tables

In order to ensure that 100% of procurement and Materiel Management Staff receive formal green procurement training, the Department of Justice has put in place a tracking system database to monitor which employees have completed training.

As part of the current Departmental Sustainable Development Strategy, the Department has a 100% completion target as of April 1, 2014. The current completion rate is 76%.

In support of the target, tailored green procurement training was provided to cardholders.

In order to ensure that 100% of cardholders receive green procurement training, the Department of Justice has put in place a tracking system database to monitor which employees have completed training.

As part of the current Departmental Sustainable Development Strategy, the Department has a 100% completion target as of April 1, 2014. The current completion rate is 92%.

Measures promoting green procurement and sustainable development were incorporated in the buyers’ daily activities to embody the practices of good materiel management. This is being used as performance evaluation criteria each year.

Also, performance agreements of all Assistant Deputy Ministers require that they ensure that the procurement is done in accordance with all procurement policies.

In the future, considerations will be given to implement green procurement clauses in the annual performance agreements of functional leaders responsible for key phases in the procurement process.

The materiel management, procurement management, investment planning, and risk management frameworks now incorporate environmental principles and considerations.

Also, active senior level leadership by the Departmental SDS champion is incorporated into the departmental Sustainable Development Governance and Implementation Structures.

Finally, a Code of Conduct for the Department of Justice employees is in draft stage. It will include sustainable environment practices as an expected behaviour. In that regard, further consultation across the department will take place in the 2011-2012 fiscal year before finalization and implementation.

The Department now uses PWSGC green consolidated procurement instruments for the acquisition of all office paper products.

The Department now uses PWSGC green consolidated procurement instruments for the acquisition of all printers across the Department.

Also, disposal of surplus printers is also completed in accordance with federal and provincial initiatives.

Finally, a centralized portal has been created and all requests for purchases are being reviewed based on established printer reduction targets. Further development is required for the reporting.

As part of the current Departmental Sustainable Development Strategy, the Department has a target of reducing average paper consumption per employee by 20% over three years.

Justice Canada has chosen to implement these reductions over the 3 years beginning April 1, 2011 with the 2010-2011 fiscal year as its base year for these reductions.

Our consumption for that year tracked through standing-offer paper purchases was 49,829,175 letter-size equivalent sheets. During this period, we had 4,050¹ full-time-equivalent (FTE) employees. This produces a base-line of 12,304 sheets per employee.

To achieve this paper reduction target, the Department has worked to improve its paper measurement and tracking mechanisms and design awareness campaigns to encourage two-sided printing and greater use of electronic formats for distribution of documents and reports.

As part of the current Departmental Sustainable Development Strategy, the Department has a target ratio of 8:1 (employees : printers) by March 31, 2013.

For the 2010-2011 fiscal year, the Department of Justice has inventoried 1,198 network-connected print-capable devices across the department nationally and, 358 non-network devices (e.g. copiers, fax machines, local printers) in the National Capital Region.

During the 2010-2011 fiscal year, the Department has developed an enterprise print strategy aimed at reducing the overall number of printers. Phase 1 of the said strategy completed in March 2010 at the National Capital Region level.

Additionally, the departmental life cycle management approach to printer replacement now requires the purchase of ENERGY STAR compliant devices.

In line with the strategy, an audit was undertaken to confirm due implementation. Subsequent phases targeting regions will be taking place in the 2011-2012 fiscal year.