ARCHIVED - Canada Industrial Relations Board - Supplementary Tables

This page has been archived.

2010-11
Departmental Performance Report

Canada Industrial Relations Board

Supplementary Information (Tables)

---

Table of Contents

• Green Procurement
• Internal Audits and Evaluations

Green Procurement

Green Procurement Capacity Building

Activity	Target as % (as reported in 2010–11 RPP)	Actual Results as %	Description/Comments
Training for Procurement and Materiel Management Staff	100%	50%	The CIRB Procurement and Materiel Management staff comprises a complement of two FTEs, the Manager and a procurement officer. One took the online Green Procurement course (C215) offered by the Canada School of Public Service (CSPS) as part of the training plan.
Training for Acquisition Cardholders	50%	Not achieved	Although the online Green Procurement course (C215) offered by the CSPS is a recommended course for all acquisition cardholders, other more pressing training and courses were given priority during the year.
Performance Evaluations	100%	Not applicable	The two employees responsible for the purchasing of supplies are well aware of the green procurement processes and controls and have implemented a system in order to track all green procurement.
Procurement Processes and Controls	The CIRB continues to support the protection of the environment and sustainable development by ensuring environmental considerations form part of the procurement decision-making process and choosing preferable goods and services within the green market. The CIRB has also reviewed its materiel management and procurement policies and procedures, and implemented a tracking mechanism to monitor and report on green procurement targets and initiatives in line with Government of Canada direction.

Use of Green Consolidated Procurement Instruments

Description/Comments

The CIRB purchases primarily involve office supplies, office furniture and IT equipment. These purchases are made through the use of the PWGSC Standing Offers on products and services that provides best prices, better quality and a green procurement guarantee (e.g. recycled material, environmental performance). In FY 2010–11, the CIRB modified its procurement/acquisition database to capture and track the use of green consolidated procurement instruments and purchases that include environmental considerations. For the year 2010–11, 60% of the Board's expenditures on office supplies were identified as green procurement for a total of $15,575. In addition, all paper supplies purchased by the Board, for a total value of $7,117, were identified as green products.

Reduction Initiatives for Specific Goods

Description/Comments
The CIRB has replaced all fax machines with fax servers in all its offices. Incoming faxes are now received electronically through the network server thereby reducing the use of paper and ink as well as the asset inventory.

Internal Audits and Evaluations

Internal Audits (current reporting period)

Name of Internal Audit	Internal Audit Type	Status	Completion Date
Core Control Audit conducted by the Office of the Comptroller General	Assurance that controls over financial management are in compliance with FAA, and TBS policies and directives.	Onsite audit conducted between February and April 2011	Final report presented in July 2011
Information Management Horizontal Audit Conducted by the Office of the Comptroller General in Small Departments and Agencies http://www.tbs-sct.gc.ca/ia-vi/docs/plans-eng.asp	Assurance that plans and measures are in place to appropriately manage, store and dispose information.	Examination completed in March 2011	Expecting final report during the summer 2011