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Expenditure Management

Departmental Performance Reports

2010-11

Supplementary Tables
Table of Contents
Sources of Respendable and Non-respendable Revenue
User Fees/External Fees
Green Procurement
Internal Audits and Evaluations

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Green Procurement

Part A: Green Procurement Capacity Building

Activity	Target as % (as reported in 2010–11 RPP)	Actual Results as %	Description/Comments
1a. Training for Procurement and Materiel Management Staff	100%	100%	Within Library and Archives Canada (LAC), all staff responsible for procurement and materiel management have received training on acquisitions, including a chapter on green procurement and environmental issues. LAC’s objectives will be to ensure continuity and retraining on green procurement for staff responsible for procurement and materiel management by integrating in their training plans the C215 online course offered by the School of Public Service.
1b. Training for Acquisition Cardholders	30%	100%	At Library and Archives Canada, acquisition cardholders have received mandatory personalized internal training, including a chapter on green procurement. Furthermore, a green procurement checklist is available on the Department’s intranet site. We are also planning training meetings with each LAC sector with acquisition cardholders. These meetings will include a chapter on green procurement.
2. Performance Evaluations	85%	100%	Of course, the performance evaluations for staff responsible for procurement and materiel management cover the purchase of goods and services with environmental considerations, as well as the associated projects, tools and training. The performance evaluation for the manager responsible for the Contracting and Materiel Management Section includes measures for the development of green procurement strategies. These strategies will be implemented in 2011-2012. The performance evaluations for senior contracts officers in 2011-2012 will have to include goals with environmental considerations.
3. Procurement Processes and Controls	39%	100%	The use of Public Works and Government Services Canada mandatory standing offers for green products and services is highly recommended within the Department. The use of recycled and remanufactured products and the remanufacturing of current furnishings and equipment is always considered in the planning of goods acquisitions. The disposal of goods within Library and Archives Canada has a process in place for the disposal of surplus goods so that they may be reused to minimize environmental impacts. Several processes will be implemented to achieve the 2011-2012 objectives: With a view to supporting sustainable development goals, LAC has introduced mandatory double-sided printing for all its network printers. A policy on office printers is implemented to reduce the number of printers with a view to reducing the power consumption, electronic waste, office pollution and paper consumption. Managers at Library and Archives Canada will have to fill out a service request form in which the environmental aspect must be taken into account. A checklist has to be filled out by each buyer for procurement and tender calls to ensure that environmental considerations are part of the planning and procurement process. Quality control measures will also be implemented to ensure environmental considerations were taken into account in the procurement process. All contracts and tenders call templates will be revised to include or reinforce the integration of environmental considerations.

Part B: Use of Green Consolidated Procurement Instruments

Good/Service	Target as % (as reported in 2010–11 RPP)	Actual Results as %	Description/Comments
Paper	100%	100%	Paper is purchased using mandatory standing offers.
Computers	30%	50%	Desktop computers are purchased centrally by the Information Technology Branch, mainly through mandatory standing offers. In order to become less dependent on paper, managers and executives will be provided with tablet personal computers as their main workstations. All Library and Archives Canada employees, where feasible, will be equipped with PC tablets by March 31, 2015 thus reducing the number of computers purchased.

Part C: Reduction Initiatives for Specific Goods

(optional/where applicable)

Consumable/Asset	Target as % Reduction or # per FTE	Actual Results as % Reduction or # per FTE	Description/Comments
Cell phones and Blackberries	25%	75%	Where feasible, Library and Archives Canada employees will be equipped with a cell phone or blackberry instead of a landline phone thus reducing the number of telephones used.
Batteries,cell phones, compact fluorescent bulbs, ink cartridges	Information not available	750 to 1,000 pounds of batteries 30 to 50 compact fluorescent bulbs 300 to 400 cartridges (MIRA)	A battery, cell phone and compact fluorescent recycling initiative was implemented at LAC in June 2008 in three buildings of the National Capital Region. This initiative aimed to reduce the impact of these toxic materials on the environment by recycling them. Ink cartridges are either returned to the manufacturer for re-use or sent to the (MIRA Foundation).
Paper shredding	Data incomplete 4,108 metric tonnes for 4 out of 8 centres	The tonnage of paper shredded is directly dependent on the client departments. Accordingly, we cannot provide specific goals for 2011-2012. We can however, confirm that based on the document retention standard, 100% of the paper was shredded. We can also foresee that the quantities of paper sent to our centres will decrease according to the new records storage model.	A paper shredding initiative has been in place for a number of years at Library and Archives Canada’s regional service centres. There is also a shredding program at one of the National Capital Region buildings available to all federal departments.
Organic waste	Information not available	55% reduction for Place de la Cit� 70% to 80% reduction with phase II for Place de la Cit�	A composting initiative for the paper towels used in the Place de la Cit� building was implemented early 2010. A study showed that paper towels constituted 41% of the building’s total waste and that organic waste accounted for another 29%. Phase II of the composting of organic waste project is still under examination. If the project proves successful, the composting initiative could be implemented in other LAC buildings.
Fuel reduction	Measure does not apply	The performance of this initiative will be confirmed through the expense report.	LAC staff have access to a “taxi” schedule for sharing taxis. This makes it possible to reduce not only Departmental expenses, but also the fuel consumption. It also contributes to reducing greenhouse gasses.
Construction	Measure does not apply	Measure does not apply	Library and Archives Canada has opted for the construction of a green building with a longer service life to store nitrate collections. Energy expenditures are minimized because the green roof will provide better insulation for the building. The materials used for the building’s construction are produced locally and some are composed of recycled materials, thus reducing the environmental impact.