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ARCHIVED - 2010-2011 DPRs - Green Procurement

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Aboriginal Affairs and Northern Development Canada and Canadian Polar Commission

Green Procurement

Part A: Green Procurement Capacity Building

Activity

Target as %
(as reported in
2010-2011 RPP)

Actual Results
as %

Description/Comments

1a. Training for Procurement
and Materiel Management Staff

100%

14%

Departmental procurement and materiel management staff focused on mandatory training in procurement and materiel management (i.e., PMMRP) in 2010-2011. Green procurement training was re-emphasized in the first half of 2011-2012 and the completion rate has now tripled.

1b. Training for Acquisition Cardholders

100%

1%

AANDC will ensure that acquisition cardholders are aware of the required training to support green procurement policy objectives by sending an e-mail to acquisition cardholders by June 21, 2011.

2. Performance Evaluations

100%

4%

Some functional managers have been made accountable for green procurement through AANDC’s Departmental Business Planning process.

AANDC will need to look into the use of line objects and various data fields in Oracle to allow the Department to more readily assess green procurement activities.

3. Procurement Processes and Controls

100%

33%

Many of AANDC’s purchases are made through PWGSC National Master Standing Offers (NMSOs), which include environmental performance considerations. AANDC purchases Energy Star monitors, recycled paper and other environmentally friendly products. AANDC also uses strategic environmental assessments, which mandate green procurement considerations.

The updated AANDC Materiel Management and Fleet Management policies touch on green procurement issues.

Acquisition cards are used as both a procurement and payment tool and remain outside the scope of specific green procurement controls.

 

Part B: Use of Green Consolidated Procurement Instruments

Good/Service

Target as %
(as reported in
2010-2011 RPP)

Actual Results
as %

Description/Comments

Passenger Motor Vehicles

100%

100%

All AANDC vehicles are purchased through Departmental Individual Standing Offers (DISOs) managed by PWGSC, which include environmental performance considerations.

AANDC’s on-road/light-duty vehicle acquisition process requires consideration of fuel consumption and justification of the requested vehicle’s size and any optional components.

Office Furniture

100%

83%

All purchases of office furniture with a total cost greater than $5,000 utilized green consolidated procurement instruments.

AANDC will ensure that acquisition cardholders are aware of the required training to support green procurement policy objectives by sending an e-mail to acquisition cardholders by July 31, 2011.

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Agriculture and Agri-Food Canada

Green Procurement

Part A: Green Procurement Capacity Building

Green Procurement Training


Activity Target as %
(as reported in 2010–11 RPP)
Actual Results
as %
Description/Comments

1a. Number of procurement and materiel management staff with formal green procurement training (e.g., Canada School of Public Service course C215 or an in-house, tailored alternative) relative to total number of procurement and materiel management staff

100% 100%*

Procurement and materiel management specialists at Agriculture and Agri-Food Canada (AAFC) have either completed green procurement training over the last several years or are in the process of completing their training. As part of Purchasing and Supply (PG) mandatory training and certification programs, procurement and materiel management specialists are required to take specialized courses that have green procurement elements and strategies embedded in them. It is a standard practice within AAFC to communicate aggressively to managers and clients, the need to consider green procurement and meet departmental sustainable obligations and the environmental impact of the way it manages goods and services.

* AAFC's commitment is that 100% of procurement and material management specialists will be provided with green procurement training. However, some of this training will span more than one reporting period depending on turnover, leave, and the schedule of the training provider. Therefore, for the purpose of annual reporting, we exclude employees who could not reasonably be registered for training during the reporting period.

Training for Acquisition Cardholders

Number of acquisition cardholders with formal green procurement training (e.g., Canada School of Public Service course C215 or an in-house, tailored alternative) relative to total number of acquisition cardholders.

At AAFC, full-time procurement specialists and materiel managers process the large majority of acquisition card transactions. These procurement specialists and material managers are included in the training described above. There are also many other AAFC employees who periodically use acquisition cards to handle routine purchases (office supplies, etc).

Acquisition cardholders are encouraged to adhere to best practices related to the principles of green procurement. AAFC is committed to purchasing environmentally preferred goods and services that demonstrate good fiscal stewardship such as recycled paper that has 30% post consumable products and procuring janitorial services that use environmentally friendly cleaning products. Acquisition cardholders make commodity purchases from mandatory standing offers that offer quality goods and that have mandated environmental performance considerations in the procurement decision-making process. Many of these procurement vehicles have built in clauses that promote and allows for easy payment by acquisition card.

Performance Evaluations

Number of performance evaluations of managers and functional heads of procurement and materiel management that incorporate environmental considerations relative to total number of performance evaluations of managers and functional heads of procurement and materiel management.

Three main procurement and materiel management functional heads were identified in fiscal year 2010-11 and were required to incorporate environmental considerations related to green procurement initiatives in their performance evaluations for fiscal year 2011-12. The key managers are the Director General of Asset Management and Capital Planning, the Director of Integrated Services and the Director of the Corporate Materiel Management Centre.

Procurement Process and Controls

Number of departmental procurement processes and controls that incorporate environmental considerations relative to total number of departmental procurement processes and controls that should address environmental considerations. Alternatively, departments and agencies can report on progress to improve the integration of environmental considerations in management processes and controls relative to procurement.

AAFC continues to focus on federal government greening efforts that are based on the approach that life-cycle management of assets begins with procurement. AAFC has integrated environmental performance into planning, acquisition and disposal processes. These have included the purchase of greener products that may be more energy efficient, less harmful to the environment or contain a high percentage of recycled materials.

Part B: Use of Green Consolidated Procurement Instruments

Performance Measures for Part B

Dollar value of purchases against green consolidated procurement instruments (as designated by Public Works and Government Services Canada [PWGSC]) for a specified good or service relative to total dollar value of purchases for that good or service.

Dollar value of purchases that incorporate environmental considerations for a good or service relative to total dollar value of purchases for that good or service. (This performance measure applies when a green consolidated procurement instrument, as designated by PWGSC, was not used or was unavailable for the specified good or service.)

AAFC has continued to use standing offers put in place by PWGSC whose objective under the Federal Sustainability Development Strategy is to advance the protection of the environment and support sustainable development by integrating environmental performance considerations into the procurement decision-making process. These standing offers cover 10 mandatory commodities that include office supplies, devices, and copy paper and fuels, lubricants, oils and waxes. The Department promotes, and will continue to promote, the use of these standing offers where applicable.

Part C: Reduction Initiatives for Specific Goods

Performance Measure for Part C

Total quantity of a consumable purchased (e.g., paper) or an asset owned or leased (e.g., printing devices) relative to total number of full-time equivalents (FTEs).

AAFC developed and implemented a printer rationalization strategy for offices within the National Capital Region, and has continually managed this process. The Department is currently reviewing how this strategy can be expanded as a best practice on a national basis. AAFC has identified reduction initiatives for specific goods and has strongly committed to implementing these as part of its Departmental Sustainable Development Strategy.

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Atlantic Canada Opportunities Agency

Green Procurement

Green Procurement Capacity Building


Activity Target as % (as reported in 2010–11 RPP) Actual Results as % Description/Comments
Training for Procurement and Materiel Management Staff 75% 73% Significant turnover in staff has occurred since the establishment of these targets. New employees are in the process of completing the required training. ACOA undertook an exercise to widen the scope of the training by identifying positions with responsibility for procurement. These positions fall into the category of functional specialists, and the employees will attend mandatory training related to green procurement practices.
Training for Acquisition Cardholders 75% 88% 88% of new acquisition cardholders completed the training course and provided their proof of completion before receiving their acquisition credit cards. All existing cardholders will be required to complete the training before their expired cards are replaced.
Performance Evaluations 100% 100% All functional specialists have an objective included in their employee performance assessment to ensure that environmental considerations are taken into account when undertaking procurement activities.
Procurement Processes and Controls     Contracting documents and internal acquisition credit-card policies were reviewed and updated to integrate environmental considerations into procurement activities and mandatory training requirements for all cardholders. The Agency continues to review procurement processes and controls to ensure that policies are updated so as to reflect the latest information on green procurement practices and to include it in all aspects of the decision-making process.

Use of Green Consolidated Procurement Instruments


Good/Service Target as % (as reported in 2010–11 RPP) Actual Results as % Description/Comments
Printers 95% 100% 100% of printers purchased and photocopiers leased were acquired through Standing Offer Agreements.
Photocopiers 100% 100% All photocopiers were leased through green consolidated procurement instruments.

Reduction Initiatives for Specific Goods


Consumable/Asset Target as % Reduction or # per FTE Actual Results as % Reduction or # per FTE Description/Comments
Printers To decrease ACOA’s existing ratio (one printer per five employees in 2008-09), wherever operationally applicable. A 7% reduction was achieved.

A method of counting FTEs and printers is being developed to ensure consistent and accurate reporting in future.
A review exercise of printers and photocopiers (including scanners and fax machines) resulted in the reduction of 14 printers and the adoption of multifunctional devices. This will increase efficiencies in energy consumption, in physical assets and in financial savings.

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Canada Border Services Agency

Green Procurement

Green Procurement Capacity Building


Activity Target as % (as reported in 2010–11 RPP) Actual Results as % Description/Comments
Training for Procurement and Materiel Management Staff 100% 100% All Purchasing and Supply Group employees are required to take the Green Procurement course and have taken it.
Training for Acquisition Cardholders 100% 75%

All cardholders receive formal training on green procurement by completing the online Acquisition card course (CBSA's in-house, tailored alternative to course C215 available from the CSPS).  The course was updated in June 2010 to reflect/incorporate green procurement principles.

There were 51 new cardholders from April 1 to June 1, 2010, and 159 new cardholders from June 1, 2010, to March 31, 2011. Therefore, 159 new cardholders received the training on green procurement over 210 new cardholders.

Performance Evaluations 100% 100%

The Contracting and Assets Division (CAD) developed values and ethics to apply at the operational level. One of the values is co-operation. Co-operation is demonstrated through client service, teamwork, and the ability to balance clients' objectives and CAD regulations and practices while taking into account overriding Government objectives affecting procurement, including Aboriginal business development, sustainable development and corporate priorities.

Procurement Processes and Controls 100% 67% of funding spend under contract
  • The CBSA's Procurement Process Checklist includes: 
  • using green standing offers;
    • dealing with vendors who are environmentally responsible, e.g. those that meet the International Organization of Standardization ISO 14000; and
    • developing and implementing environmental clauses in all contracting documents.
    • Procurement officers at Headquarters have successfully completed the online Canada School of Public Service Green Procurement (C215) course.
  • Increased attendance at and participation in governmental greening conferences resulted in heightened awareness of best practices related to green procurement.
  • During Environment Week 2010, procurement staff received daily e-mails that resulted in increased awareness of greening opportunities.
  • The Agency included green procurement training in its acquisition card training for new cardholders.
  • The Agency initiated the inclusion of green procurement commitments in the performance management agreements of the Manager of Contracting, Manager of Fleet, Manager of the Central Total Asset Management Project and Manager of Policy.
  • The Agency developed packaging policies aimed at reducing waste, such as returning packaging and any recyclable materials, and has included these policies in contracts when requisitioning the delivery of goods.
  • The CBSA encouraged vendors to offer environmentally friendly products and services by including environmental requirements in the evaluation criteria. 
  • The CBSA is developing a Centralized Total Asset Management Framework that consolidates policies and procedures; it now includes the disposal stage of the life-cycle approach. The planning, acquisition and use stages of the approach are in development.
  • The Agency has completed the policy and guidelines for managing the disposal of surplus materiel assets such as e-waste disposal methods. 

Use of Green Consolidated Procurement Instruments


Good/Service Target as % (as reported in 2010–11 RPP) Actual Results as % Description/Comments
IT Printers 100% 100%

Two-sided printing/printers are mandated by the CBSA's Innovation, Science and Technology Branch.

The CBSA's contracting officers used double-sided printing and recycled paper for all printing.

Paper – Recycled

Not available

39 % The use of recycled paper is encouraged, but all purchases of recycled paper are not tracked in the CBSA's financial system. However, based on Office of Greening Government Operations (OGGO) information of CBSA purchases against Public Works and Government Services Canada standing offers, there is sufficient information to gage progress.

Reduction Initiatives for Specific Goods


Consumable/Asset Target as % Reduction or # per FTE Actual Results as % Reduction or # per FTE Description/Comments
Printers Nil Nil IT Device Rationalization is launching in 2011–12. The CBSA has the current number of print devices, the number of employees and the Agency target of eight employees per printer by March 31, 2013.

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Canada Industrial Relations Board

Green Procurement

Green Procurement Capacity Building


Activity Target as % (as reported in 2010–11 RPP) Actual Results as % Description/Comments
Training for Procurement and Materiel Management Staff 100% 50% The CIRB Procurement and Materiel Management staff comprises a complement of two FTEs, the Manager and a procurement officer. One took the online Green Procurement course (C215) offered by the Canada School of Public Service (CSPS) as part of the training plan.
Training for Acquisition Cardholders 50% Not achieved Although the online Green Procurement course (C215) offered by the CSPS is a recommended course for all acquisition cardholders, other more pressing training and courses were given priority during the year.
Performance Evaluations 100% Not applicable The two employees responsible for the purchasing of supplies are well aware of the green procurement processes and controls and have implemented a system in order to track all green procurement.
Procurement Processes and Controls The CIRB continues to support the protection of the environment and sustainable development by ensuring environmental considerations form part of the procurement decision-making process and choosing preferable goods and services within the green market.

The CIRB has also reviewed its materiel management and procurement policies and procedures, and implemented a tracking mechanism to monitor and report on green procurement targets and initiatives in line with Government of Canada direction.

Use of Green Consolidated Procurement Instruments


Description/Comments
The CIRB purchases primarily involve office supplies, office furniture and IT equipment. These purchases are made through the use of the PWGSC Standing Offers on products and services that provides best prices, better quality and a green procurement guarantee (e.g. recycled material, environmental performance).

In FY 2010–11, the CIRB modified its procurement/acquisition database to capture and track the use of green consolidated procurement instruments and purchases that include environmental considerations. For the year 2010–11, 60% of the Board's expenditures on office supplies were identified as green procurement for a total of $15,575. In addition, all paper supplies purchased by the Board, for a total value of $7,117, were identified as green products.

Reduction Initiatives for Specific Goods


Description/Comments
The CIRB has replaced all fax machines with fax servers in all its offices. Incoming faxes are now received electronically through the network server thereby reducing the use of paper and ink as well as the asset inventory.

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Canada Revenue Agency

Green Procurement

Part A: Green Procurement Capacity Building

Activity
Target as % (as reported in 2010-11 RPP)
Actual Results as %
Description/Comments
Training for Procurement and Materiel Management Staff
100%
71%
As formally tracked in CAS (SAP). Additional work underway to ensure trained staff record training in CAS.
Training for Acquisition Cardholders
100%
100%
SD content is incorporated into the acquisition card training product and acquisition card holders must complete this training in order to receive the card.
Performance Evaluations
100%
100%
All procurement and materiel management ECs and MGs have environmental considerations in their performance evaluations.
Procurement Processes and Controls
The CRA will:
  • Increase green options in the acquisition card process
  • Increase options for green purchases
  • Increase the number of green strategic sourcing contracts
Green options available through Synergy and other national contracts continue to increase achieving the following results:
  • Green procurement in Synergy increased to 50.3% (28.0% in 2009-10).
  • Total green procurement spend in Synergy was $6.1M ($2.8M in 2009-10).
  • A total of 7 of 19 (37%) strategic sourcing contracts valued over $1M issued during the period included green provisions.

Part B: Use of Green Consolidated Procurement Instruments

Activity
Target as % (as reported in 2010-11 RPP)
Actual Results as %
Description/Comments
Office Supplies
100%
100%
All CRA office supplies are purchased through green consolidated procurement instruments (as designated by the CRA).
Vehicles
100%
100%
$236,597
All CRA vehicle purchases use the designated PWGSC green consolidated procurement instrument for vehicles (PWGSC Standing Offers for the Supply and Delivery of Vehicles). Of the ten vehicles CRA acquired during the period, eight were alternative transportation fuel capable and one was a hybrid.
Publications
85%
90%
$10,806,296
Ten of the CRA's 13 consolidated procurement instruments for publications are green.

Part C: Reduction Initiatives for Specific Goods

Activity
Target as % (as reported in 2010-11 RPP)
Actual Results as %
Description/Comments
Office Paper
5,126 sheets of office paper/FTE
5,362 sheets of office paper/FTE
We missed our paper reduction target for the period. For the first time since 2003-04, average annual paper consumption per FTE increased. The increase was 4.2% over the 2009-10 figure (5,147 sheets/FTE).
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Canada School of Public Service

Green Procurement

Green Procurement Capacity Building


Activity Target as % (as reported in 2010-11 RPP) Actual Results as % Description/Comments
Training for Procurement and Materiel Management Staff 100 100 All procurement staff have been trained on Green Procurement.
Training for Acquisition Cardholders 100 100 When Administrative officers take their course on purchasing, a chapter of the course is devoted to green procurement.
Performance Evaluations 100 100 All staff must complete green procurement training and must be aware of green procurement.
Procurement Processes and Controls 100 100 All Procurement Processes and Controls incorporate environmental considerations.

Use of Green Consolidated Procurement Instruments


Good/Service Target as % (as reported in 2010-11 RPP) Actual Results as % Description/Comments
Paper 100 100 Paper purchased from CSPS is from recycled material.
Binders 100 100 Binders purchased from CSPS are from recycled material.

Reduction Initiatives for Specific Goods


Consumable/Asset Target as % Reduction or # per FTE Actual Results as % Reduction or # per FTE Description/Comments
Fax Machine/Scanners 100 100 CSPS has invested in multi-function photocopiers thus eliminating the need for separate fax machines and scanners.

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Canadian Artists and Producers Professional Relations Tribunal

Green Procurement

Note for Part A, Part B, and Part C target and results columns, these have not been completed, as targets and performance measures were not established in the 2010-11 RPP.

Part A: Green Procurement Capacity Building

Performance Measures for Part A
1a. Number of procurement and materiel management staff with formal green procurement training (e.g., Canada School of Public Service course C215 or an in-house, tailored alternative) relative to total number of procurement and materiel management staff.

1b. Number of acquisition cardholders with formal green procurement training (e.g., Canada School of Public Service course C215 or an in-house, tailored alternative) relative to total number of acquisition cardholders.

2. Number of performance evaluations of managers and functional heads of procurement and materiel management that incorporate environmental considerations relative to total number of performance evaluations of managers and functional heads of procurement and materiel management.

3. Number of departmental procurement processes and controls that incorporate environmental considerations relative to total number of departmental procurement processes and controls that should address environmental considerations. Alternatively, departments and agencies can report on progress to improve the integration of environmental considerations in management processes and controls relative to procurement.


Activity Target as % (as reported in 2010–11 RPP) Actual Results as % Description/Comments
1a. Training for Procurement and Materiel Management Staff     The Tribunal is a micro-agency of 10 full-time equivalents (FTEs). At least one Tribunal staff member will complete the Canada School of the Public Service on-line course on green procurement in 2011-2012.
1b. Training for Acquisition Cardholders     The Tribunal is a micro-agency of 10 FTEs. At least one Tribunal staff member will complete the Canada School of the Public Service on-line course on green procurement in 2011-2012.
2. Performance Evaluations     Objectives related to implementation of the Policy will be included in the performance management agreements of staff responsible for procurement in 2011-12.
3. Procurement Processes and Controls     The Tribunal’s management will work to ensure that all procurement decisions are consistent with the Policy on Green Procurement on an on-going basis.

Part B: Use of Green Consolidated Procurement Instruments

Performance Measures for Part B

Dollar value of purchases against green consolidated procurement instruments (as designated by Public Works and Government Services Canada [PWGSC) for a specified good or service relative to total dollar value of purchases for that good or service.

Dollar value of purchases that incorporate environmental considerations for a good or service relative to total dollar value of purchases for that good or service. (This performance measure applies when a green consolidated procurement instrument, as designated by PWGSC, was not used or was unavailable for the specified good or service).


Good/Service Target as % (as reported in 2010–11 RPP) Actual Results as % Description/Comments
      The Tribunal purchases and services are primarily done through PWGSC standing offers and supply arrangement instruments.
      All Tribunal travel requests and claims are done through the Shared Travel Services - Travel AcXess Voyage/OBT.


Part C: Reduction Initiatives for Specific Goods

Performance Measure for Part C

Total quantity of a consumable purchased (e.g., paper) or an asset owned or leased (e.g., printing devices) relative to total number of full-time equivalents (FTEs).   


Consumable/Asset Target as % Reduction or # per FTE Actual Results as % Reduction or # per FTE Description/Comments
      Individual desktop printers will no longer be replaced.  The network photocopier/printer/fax machine is the Tribunal’s main source of office equipment. 
      In 2011-12, the Tribunal’s surplus equipment and furniture will be sent to Computers for School Program, Crown Assets Distribution Directorate and through other approved methods.

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Canadian Environmental Assessment Agency

Green Procurement

Green Procurement Capacity Building


Activity Target as % (as reported in 2010–11 RPP) Actual Results as % Description/Comments
Training for Procurement and Materiel Management Staff 100% 33% One of three employees completed training in the field of procurement and materiel management. Employee training plans will include the CSPS C215 and more tailored training for each FTE for 2011–12.
Training for Acquisition Cardholders 75% 50% Agency policy and procedures for cardholders are posted on the Agency's intranet site. The Agency is developing procedures to ensure current and new cardholders receive basic training.
Performance Evaluations N/A N/A At this time, it is not possible to provide this information. The Agency will need to re-evaluate the possibility in the next fiscal year.
Procurement Processes and Controls 75% 95% Limited acquisition requirements. 98% of goods/assets and 100% of acquired services are centralized, therefore enabling an effective oversight of processes and controls. A new oversight approach has been approved by senior management and adopted/applied/enforced by the Agency's Procurement Unit. All acquired services are reviewed by the Agency's Operations Committee.

 

Use of Green Consolidated Procurement Instruments


Good/Service Target as % (as reported in 2010–11 RPP) Actual Results as % Description/Comments
Paper 98% 98% All Agency paper was recycled paper bought via suppliers on the Standing Offer Index (SOI). 98% of all paper was made of at least 30% post-consumer waste. Only a very small percentage was purchased outside the standing offer vehicle.
Desktops/Laptops 100% 100% All Agency desktops and laptops were purchased jointly with Environment Canada through a Request for Volume Discount (RVD) and they incorporated environmental considerations. The process is similar to the SOI with supplier pricing based on a larger requested volume.

 

Reduction Initiatives for Specific Goods


Consumable/Asset Target as % Reduction or # per FTE Actual Results as % Reduction or # per FTE Description/Comments
Paper 3,500 3,783 Developing employee awareness about paper consumption was the main vehicle used for reduction (i.e. all-staff email reminders with messaging such as: do not print draft document if unnecessary; proofread documents prior to printing; read emails on screen instead of printing). The Agency teamed up with the Agency's Green Team to develop messages and best practices to reduce paper consumption.
Desktops/Laptops 1 1 Since 2007, reduction efforts have been implemented by extending the supplier onsite warranty when acquiring desktops and laptops through an RVD. Monitoring to ensure a cost-effective lifecycle was the Agency's main target.

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Canadian Food Inspection Agency

Green Procurement

Green Procurement Capacity Building

Performance Measures for Part A

1a. Number of procurement and materiel management staff with formal green procurement training (e.g., Canada School of Public Service course C215 or an in-house, tailored alternative) relative to total number of procurement and materiel management staff.

1b. Number of acquisition cardholders with formal green procurement training (e.g., Canada School of Public Service course C215 or an in-house, tailored alternative) relative to total number of acquisition cardholders.

2. Number of performance evaluations of managers and functional heads of procurement and materiel management that incorporate environmental considerations relative to total number of performance evaluations of managers and functional heads of procurement and materiel management.

3. Number of departmental procurement processes and controls that incorporate environmental considerations relative to total number of departmental procurement processes and controls that should address environmental considerations. Alternatively, departments and agencies can report on progress to improve the integration of environmental considerations in management processes and controls relative to procurement.


Activity Target as % (as reported in 2010–11 RPP) Actual Results as % Description/Comments
1a. Training for Procurement and Materiel Management Staff 100% 91% 30 out of 33 procurement and materiel management staff have taken the green procurement training while the remaining 3 staff, who have recently joined CFIA, will be taking the Campus Direct Green Procurement Course early in Fiscal Year 2011-2012.
1b. Training for Acquisition Cardholders 25% 30% The CFIA Acquisition Card Directive has been revised to include a requirement effective April 1, 2011 for new cardholders to take the Campus Direct Green Procurement course prior to being issued a Card. The same Directive also encourages current cardholders to take said course. All acquisition cardholders were sent a list of certified green suppliers as well as a promotional bulletin on green procurement.
2. Performance Evaluations 100% 100% Environmental considerations by procurement and materiel management staff are being promoted in the CFIA and a number of steps have been undertaken to increase environmental considerations for the purchasing of vehicles, computers, occupational health services, construction and office supplies.
3. Procurement Processes and Controls 75% 80%

Two national articles were published within the CFIA to promote green procurement to acquisition cardholders and all Resource Centres. A comprehensive and detailed listing of PWGSC certified green suppliers by commodities was developed by the CFIA and electronically distributed to all employees including all acquisition card holders.

The CFIA has tracked and identified the total number and value of all green purchases for fiscal years 08/09, 09/10 and 10/11 and the results are as follows:

Year # Transactions Total Value
08/09 7,653 $3.3M
09/10 7,464 $2.7M
10/11 8,420 $2.9M

Use of Green Consolidated Procurement Instruments

Performance Measures for Part B

Dollar value of purchases against green consolidated procurement instruments (as designated by Public Works and Government Services Canada [PWGSC]) for a specified good or service relative to total dollar value of purchases for that good or service.

Dollar value of purchases that incorporate environmental considerations for a good or service relative to total dollar value of purchases for that good or service. (This performance measure applies when a green consolidated procurement instrument, as designated by PWGSC, was not used or was unavailable for the specified good or service.)


Good/Service Target as % (as reported in 2010–11 RPP) Actual Results as % Description/Comments
On-Road Light Duty Vehicles 100% 100% Purchased using the Departmental Individual Standing Offers (DISOs) of PWGSC
Office Furniture 80% 90% Purchased using call-ups against PWGSC's NMSOs/RMSOs with certified green suppliers for this commodity.

Reduction Initiatives for Specific Goods

Performance Measures for Part C

Total quantity of a consumable purchased (e.g., paper) or an asset owned or leased (e.g., printing devices) relative to total number of full-time equivalents (FTEs).


Consumable/Asset Target as % Reduction or # per FTE Actual Results as % Reduction or # per FTE Description/Comments
Paper Reduction of 20% per FTE by March 31, 2014 from CFIA base- year of 2008/2009 9.4% In FY 08/09, CFIA purchased 38,326 packages of 500 sheets of recycled paper per package. This figure was the result of a telephone survey of all CFIA facilities across Canada with 30 FTEs or more which captured a total of 5,176 FTEs or approximately 70% of CFIA total FTEs.

In FY 09/10, CFIA purchased 34,710 packages of paper. A reduction of 3,616 packages or 9.4% as compared to FY 08/09.
Photocopiers/printers Ratio of 1 printing device to 8 FTEs by March 31, 2014 On March 31, 2011, the CFIA ratio was 1 printing device to every 5 FTEs This figure was obtained through the SAP asset module search ending- FY 10/11 which indicated some 1,500 photocopiers/printers in use serving 7,500 CFIA FTEs across Canada in 635 facilities.
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Canadian Forces Grievance Board

Green Procurement

Part A: Green Procurement Capacity Building

Performance Measures for Part A

1a. Number of procurement and materiel management staff with formal green procurement training (e.g., Canada School of Public Service course C215 or an in-house, tailored alternative) relative to total number of procurement and materiel management staff.

1b. Number of acquisition cardholders with formal green procurement training (e.g., Canada School of Public Service [CSPS] course C215 or an in-house, tailored alternative) relative to total number of acquisition cardholders.

2. Number of performance evaluations of managers and functional heads of procurement and materiel management that incorporate environmental considerations relative to total number of performance evaluations of managers and functional heads of procurement and materiel management.

3. Number of departmental procurement processes and controls that incorporate environmental considerations relative to total number of departmental procurement processes and controls that should address environmental considerations. Alternatively, departments and agencies can report on progress to improve the integration of environmental considerations in management processes and controls relative to procurement.

Activity Target as % (as reported in 2010–11 RPP) Actual Results as % Description/Comments
1a. Training for Procurement and Materiel Management Staff Target will be tracked in 2011-12 and reported in the DPR.   CFGB will require for fiscal year 2011-12 that existing functional specialists (1) and credit card holders (3) take the CSPS Course C215 by the end of fiscal year. The Board will also require that all new functional specialist or credit card holders take the course within three months of being hired.
1b. Training for Acquisition Cardholders  
2. Performance Evaluations Target will be tracked in 2011-12 and reported in the DPR.   In fiscal year 2011-12 the Manager of Finance and Administrative Services and the functional specialist will have an objective included in their performance management agreement to ensure environmental considerations are taken into account in all procurement activities.
3. Procurement Processes and Controls Target will be tracked in 2011-12 and reported in the DPR.   All procurement over $500 at CFGB is to be approved by the procurement committee. In fiscal year 2011-12, the terms of reference of the committee will be reviewed to add environmental considerations in the decision making of the committee. Furthermore, for service transactions, the contract preparation form will be updated to include environmental considerations to track green procurement. CFGB continues to support the protection of the environment by having network printers set to duplex by default, by using the RDIMS to classify documents electronically therefore reducing the usage of paper and by reducing travel by using videoconferencing equipment to hold meetings with members outside NCR.

Part B: Use of Green Consolidated Procurement Instruments

Performance Measures for Part B

Dollar value of purchases against green consolidated procurement instruments (as designated by Public Works and Government Services Canada [PWGSC]) for a specified good or service relative to total dollar value of purchases for that good or service.

Dollar value of purchases that incorporate environmental considerations for a good or service relative to total dollar value of purchases for that good or service. (This performance measure applies when a green consolidated procurement instrument, as designated by PWGSC, was not used or was unavailable for the specified good or service.)

Good/Service Target as % (as reported in 2010–11 RPP) Actual Results as % Description/Comments
Office furniture, office supplies and IT equipment. N/A  

The CFGB purchases primarily involve office supplies, office furniture and IT equipment. These purchases will continue to be made through the use of PWGSC Standing Offer on products and services that provide best prices, better quality and a green procurement guarantee (e.g. recycled material, environmental performance)

In FY 2010-2011, the Board virtualized all of its servers using VmWare's server virtualization technology. This project reduced our IT footprint from 15 to 3 servers bringing great financial savings as well as reducing our server power consumption by more than 50%.

During the next fiscal year, we will be looking at virtualizing the Board users' desktop computers. This would once again greatly reduce power consumption as well as bring great financial savings over the long term (5-10 years).

The Board continues to look for innovative ways to Green its IT and office as a whole.


Part C: Reduction Initiatives for Specific Goods

Performance Measures for Part C

Total quantity of a consumable purchased (e.g., paper) or an asset owned or leased (e.g., printing devices) relative to total number of full-time equivalents (FTEs).

Consumable/Asset Target as % Reduction or # per FTE Actual Results as % Reduction or # per FTE Description/Comments
Photocopy machines N/A   The CFGB reviews copy machine utilization yearly to ensure that optimal number and usage are present to support ongoing and future organizational needs.

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Canadian Grain Commission

Green Procurement


Green Procurement Capacity Building
Activity Target as % (as reported in 2010–11 RPP) Actual Results as % Description/Comments
Training for Procurement and Materiel Management Staff 100% 100% All procurement and materiel management staff have completed training in green procurement.
Training for Acquisition Cardholders 25% 88% of the card holders have completed training The Canadian Grain Commission exceeded the target of having 25% of existing card holders and all new card holders complete the E Campus course on green procurement. The Canadian Grain Commission will continue to explore options to develop in house training on green procurement.
Performance Evaluations 100% 100% Green procurement performance evaluation is included in the Head, Procurement, Contracting, and Materiel Management's goals.
Procurement Processes and Controls 100% 100%

Examples include:

  • Printer maintenance contract includes supply of re-cycled cartridges for all printers in Head Quarters (HQ) and Regional Offices
  • Use of 30% recycled paper in all copiers at HQ
  • Strategies in place for E Waste; Computers for School
  • Where available trade in of equipment versus disposal
  • Where available purchase of Energy Smart electronic equipment
  • Purchase of Hybrid or Flex fuel vehicles


Use of Green Consolidated Procurement Instruments
Good/Service Target as % (as reported in 2010–11 RPP) Actual Results as % Description/Comments
Furniture 100% 100% The Canadian Grain Commission uses mandatory standing offers for furniture.
Imaging Devices 100% 100% The Canadian Grain Commission uses mandatory standing offers for printers and photocopiers.
Printing 45% 45% The Canadian Grain Commission uses Supply Arrangements for printing and has increased the use of "30% recycled stock" to meet the 2010-11 target of 45%.
Paper/ envelopes 100% 100% The Canadian Grain Commission continued to purchase "30% recycled stock" for all paper/envelopes.


Reduction Initiatives for Specific Goods
Consumable/Asset Target as % Reduction or # per FTE Actual Results as % Reduction or # per FTE Description/Comments
Duplex printers 20 percent reduction or one duplex printer per five FTEs 17 percent reduction or one duplex printer per six FTEs During 2010-11, the Canadian Grain Commission increased the number of duplex printers from 104 to 106. While we didn't meet the planned target, it is now mandatory at HQ to double side print. This has contributed to reducing overall paper consumption.

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Canadian Heritage

Green Procurement

Green Procurement Capacity Building


Activity Target as % (as reported in 2010–11 RPP) Actual Results as % Description/Comments
Training for Procurement and Materiel Management Staff 100 91 All but one Contracting and Materiel Management Division personnel have taken formal training on green procurement (C215). Due to a reduction of personnel, this percentage has decreased in comparison with fiscal year 2009-10 results.
Training for Acquisition Cardholders 100 100 In order for employees to obtain an acquisition card, they must have access to the Integrated Financial and Material System (IFMS). Although "green" is not covered in the acquisition card training, it is part of the IFMS training that is mandatory prior to gaining access to the system.
Performance Evaluations 100 50 Environmental considerations targets have been developed and need to be included in the evaluations of managers and functional heads of procurement and materiel management. Full implementation and tracking of the targets is expected for fiscal year 2011-12.
Procurement Processes and Controls N/A 30 Environmental considerations are included in 3 of the 10 procurement processes being used within the Department.

Use of Green Consolidated Procurement Instruments


Good/Service Target as % (as reported in 2010–11 RPP) Actual Results as % Description/Comments
Overall Goods and Services 4.5 18.2 Determined through the use of Green Standing Offers (as identified in Public Works and Government Services Canada's list), and as identified by users of the Integrated Financial and Material System. The Department increased purchases of Green goods and services, while reducing overall acquisition costs. This resulted in a significantly higher percentage than previously forecasted.
Information Technology Goods 75 93.0 Determined through the use of Green Standing Offers, the percentage refers to the overall green spending ratio (when compared to overall spend) for Information Technology goods. An increase in the use of Green Standing Offers and a decrease in overall expenditures resulted in a significant increase in percentage for fiscal year 2010-11.
Vehicles 100 N/A Canadian Heritage did not purchase any vehicle in fiscal year 2010-11.

Reduction Initiatives for Specific Goods


Consumable/Asset Target as % Reduction or # per FTE Actual Results as % Reduction or # per FTE Description/Comments
Paper purchases A reduction of 0.5% of the total consumption of paper (83,300 less sheets). 33.3%
(5,272 sheets / FTE)
Figures are calculated on the volume paper purchased, divided by the amount of departmental FTEs. The results vary from previous years calculations since the data source is not limited to the National Capital Region. Specialty paper or smaller purchases combined with the purchase of other items (such as with bigger orders of office supplies) are not included.

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Canadian Human Rights Commission

Green Procurement

Green Procurement Capacity Building


Activity Target % (as reported in 2010-11 RPP) Actual Results as % Description/Comments
Training for Procurement and Materiel Management Staff 100 100 Procurement Certification is required for indeterminate procurement employees.
Training for Acquisition Cardholders 100 100 CHRC recommends CSPS online training to all cardholders in addition to internal training.
Performance Evaluations 100 0 Specific performance evaluation of Green Procurement begin April 1, 2011.
Procurement Processes and Controls 100 30 PWGSC Standing Offers.

Use of Green Consolidated Procurement Instruments


Good/Service Target % (as reported in 2010-11 RPP) Actual Results as % Description/Comments
Paper - Recycled content. 30 30 Paper will contain at least 30 percent recycled materials.
Envelopes - Recycled content. 30 30 Envelopes will contain at least 30 percent recycled materials.
Recycled Cartridges - Black Ink. 100 100 All black ink cartridge orders will be recycled cartridges.

Reduction Initiatives for Specific Goods


Consumable/Asset Target as # per FTE Actual Results as # per FTE Description/Comments
Paper 10,000: 1 FTE 11,393: 1 FTE Sheets of paper per FTE.
Printer 1: 5 FTEs 1: 4 FTEs One printer for every 5 FTEs.
Photocopiers identified as network printers and scanners. Not identified 11 All photocopiers are identified as network printers (including duplex printing) and scanners.

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Canadian Institutes of Health Research

Green Procurement

Green Procurement Capacity Building

Activity Target as % (as reported in 2010-11 RPP) Actual Results as % Description/Comments
Training for Procurement and Materiel Management Staff 100 100 All procurement staff completed the Green Procurement course C215.
Training for Acquisition Cardholders 100 60 The remaining 40% of acquisition card holders will complete the in-house alternative training course in FY 2011-12.
Performance Evaluations 100 100 Environmental considerations in support of the Green Procurement Policy objectives formed an integral part of the yearly performance evaluation of the Manager, Procurement.
Procurement Processes and Controls 100 100

Reduce:

All goods and services contracts were scanned and sent electronically to suppliers thereby reducing paper usage.

All software licences including upgrades were downloaded electronically instead of using physical media.

All applications for grants were submitted electronically through a secure site, thereby eliminating paper copies resulting in a decrease in paper usage.

Scanning to email capacity in business centres has reduced the use of paper and some processes have changed to save information electronically rather than copying for a paper file.

All printers, both in business centres and desktops print duplex, and where possible, duplex printing continues to be the default setting thus reducing the use of paper.

Recycle:

78 printers, 104 computers (excluding hard drives), 59 monitors, and 23 laptops were disposed of through a computer recycling firm.

Some furniture was recycled rather than disposed of.

Used BlackBerry smart phones and parts, and cellular phones were disposed of through a recycling firm.

CIHR continues to operate an integrated recovery program for used batteries. Employees can ensure proper disposal of used batteries by simply dropping them off at a central location within the organization.

Reuse:

Some furniture components were transferred to another government department for their use.

Office supplies (such as plastic labels, file folders, binders, black clips, elastics, etc.) which were no longer required were recycled and sent to local schools for their use.

With the space optimization project, certain furniture components such as panels and work surfaces were not used. Rather than declare them as surplus material, CIHR put these in storage to be reused when the next phase of the project takes place.

Other:

The purchase of green commodities continue to be captured through the use of an automated spreadsheet.

Green Procurement continues to be part of CIHR's in-house procurement training program delivered to RC Managers and their staff involved in procurement activities.

CIHR continues to use PWGSC Green Standing Offers to procure certain commodities such as office furniture and computer equipment.

Use of Green Consolidated Procurement Instruments

Good/Service Target as % (as reported in 2010-11 RPP) Actual Results as % Description/Comments
Paper 100 100 All paper for printing and business centres continue to be green.
Printing Services 100 100 All printing services continue to be green.
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Canadian Intergovernmental Conference Secretariat

Green Procurement


Part A: Green Procurement Capacity Building
Activity Target as % (as reported in 2010–11 RPP) Actual Results as % Description/Comments
1a. Training for Procurement and Materiel Management Staff 80% 17% The Green Procurement course delivered by the Canada School of Public Service has been added to CICS employees’ learning plans to ensure that this objective is met. The learning plans in question will come into effect and be implemented this year.
1b. Training for Acquisition Cardholders 100% 0% The Green Procurement course delivered by the Canada School of Public Service has been added to CICS employees’ learning plans to ensure that this objective is met. The learning plans in question will come into effect and be implemented this year.
2. Performance Evaluations 100% 0% Given the low volume of CICS procurement and equipment purchases, it was not deemed necessary to incorporate the environmental aspect into employee performance evaluations.
3. Procurement Processes and Controls 100% 0% A contract review committee has been struck. It is charged with taking account of environmental considerations as part of the purchasing and control processes, which will thus become a contract evaluation criterion at CICS.

Part B: Use of Green Consolidated Procurement Instruments
Good/Service Target as % (as reported in 2010–11 RPP) Actual Results as % Description/Comments
No data available      

Part C: Reduction Initiatives for Specific Goods
Consumable/Asset Target as % Reduction or # per FTE Actual Results as % Reduction or # per FTE Description/Comments
Printers 0.17 0.17 All of our printers have been replaced with greener printer-photocopiers.
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Canadian International Development Agency

Green Procurement

Meeting Policy Requirements

1. Has the department incorporated environmental performance considerations in its procurement decision-making processes?

  • Yes

2. Summary of initiatives to incorporate environmental performance considerations in procurement decision-making processes:

  • Staff from Corporate Security, Infrastructure and Management Services as well as from Information Management and Technology Branch were involved in training sessions.
  • Workgroup was formed to address changes.
  • Training for new incumbents is planned for 2011.
  • Corporate credit card holders were trained.
  • Green criteria are included in telecommunication purchases (e.g. rebuilt telephone sets).
  • MM Green Procurement Report development in SAP has been initiated (completion by March 31, 2011).
  • Pilot project involving partitions was implemented: a reusable partition system was purchased and installed, rather than building two new rooms with gypsum, which cannot be re-used once floor plans change.

3. Results achieved:

  • Training was delivered on as-required basis.
  • MM Green Procurement Report was developed, and is ready to be implemented.
  • There is a more comprehensive approach in accommodations plans and fit-up standards.
  • The re-utilization of existing furniture and refurbishing of partitions was implemented where possible.
  • Messages were posted on Entre Nous (CIDA intranet) to increase employees' awareness of Earth Day and Environment Week, and of their impact on the environment (their environmental footprint).
  • The first fully ''green'' barbecue was held during National Public Service Week: recycling and composting measures were carried out, which resulted in a very small amount of garbage.

4. Contributions to facilitate the government-wide implementation of green procurement:

  • N/A

Green Procurement Targets

5. Has the department established green procurement targets?

  • The department is already using 100% green procurement for paper, computers, monitors, laptops, servers, furniture, and vehicles through the National Masters Standing Offers of Public Works and Government Services Canada.
  • A printing strategy will be developed to reduce the amount of equipment related to printing, scanning, faxing, and photocopying.

6. Summary of green procurement targets:

  • Provide training to all credit card holders in the Agency.
  • Provide training to new cardholders for corporate purchases.
  • Develop with Human Resources a communications strategy to integrate training on environmental aspects in performance evaluations.
  • Implement an agreement with a non-profit organization for recycling printer cartridges.
  • Provide training for modifications to SAP MM for Green Reporting.

7. Results achieved:

  • Recycling of used BlackBerry smart phones and parts, and cellular phones.
  • Current vehicle fleet meets Green Procurement Policy requirements: no change to fleet during the year.
  • Ten additional videoconference systems purchased and installed.
  • Green procurement standing offers used for all furniture purchased.
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Canadian International Trade Tribunal

Green Procurement

Green Procurement Capacity Building


Activity Target as % (as reported in 2010-2011 RPP) Actual Results as % Description/Comments
Training for Procurement and Materiel Management Staff N/A 0% No training on green procurement was provided through CampusDirect during the 2010-2011 fiscal year. Training will be offered to staff in future fiscal years.
Training for Acquisition Card Holders N/A 0% No training on green procurement was provided during the 2010-2011 fiscal year. Training will be offered to the staff in future fiscal years.
Performance Evaluations N/A 0% Recommendations will be made to include green procurement in performance evaluations for all procurement and materiel management managers.
Procurement Processes and Controls N/A N/A Procurement and Materiel Management staff use the NMSO for the purchase of green office supplies whenever possible. Plans to improve tracking and monitoring of green procurement are being developed and measures will be used more consistently in the 2011-2012 fiscal year. Environmental considerations during the procurement planning phase include the lifecycle management of assets, as well as disposal and distribution methods. These measures were introduced during the 2010-2011 fiscal year with the purchase of an asset scanner and tracking software, which enable staff to track and monitor assets throughout their life cycle, and receive notification when an asset has reached the end of its life. There is no base-year data available for comparison in the 2010-2011 fiscal year.

Use of Green Consolidated Procurement Instruments


Good/Service Target as % (as reported in 2010-2011 RPP) Actual Results as % Description/Comments
Office Supplies N/A 48.35% Green Procurement = $5,999.91 HST included
Other office supplies = $6,408.36 HST incl.
Furniture N/A 12.08% Green Procurement = $10,320.54 HST included
Other furniture = $75,090.39 HST included
IT Hardware and Monitors N/A 58.57% Green Procurement = $102,851.92 HST included
Other hardware and monitors = $72,762.16 HST included

Reduction Initiatives for Specific Goods


Consumable/Asset Target as % Reduction or Number per FTE Actual Results as % Reduction or Number per FTE Description/Comments
Copy Paper N/A 12,500 sheets per FTE FTEs in the 2010-2011 fiscal year = 85
Number of sheets normalized to letter-size equivalent = 1,271,000
Equivalent to 14,952.94 sheets of copy paper per FTE
Leased Multifunction Devices N/A 1 device per 14 FTEs The CITT leased 6 multi-function devices in the 2010-2011 fiscal year to replace photocopiers.
FTEs in the 2010-2011 fiscal year = 85
6 Multi-function devices
Equivalent to 1 device per 14 FTEs
Printing Devices N/A 1 device per 3.4 FTEs The CITT owned 25 printing devices during the 2010-2011 fiscal year.
FTEs in the 2010-2011 fiscal year = 85
25 Printing Devices
Equivalent to 1 device per 3.4 FTEs

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Canadian Northern Economic Development Agency

Green Procurement

Part A: Green Procurement Capacity Building

Performance Measures for Part A

Number of procurement and materiel management staff with formal green procurement training (e.g., Canada School of Public Service course C215 or an in-house, tailored alternative) relative to total number of procurement and materiel management staff.

Number of acquisition cardholders with formal green procurement training (e.g., Canada School of Public Service course C215 or an in-house, tailored alternative) relative to total number of acquisition cardholders.

Number of performance evaluations of managers and functional heads of procurement and materiel management that incorporate environmental considerations relative to total number of performance evaluations of managers and functional heads of procurement and materiel management.

Number of departmental procurement processes and controls that incorporate environmental considerations relative to total number of departmental procurement processes and controls that should address environmental considerations. Alternatively, departments and agencies can report on progress to improve the integration of environmental considerations in management processes and controls relative to procurement.


Activity Target as % (as reported in 2010–11 RPP) Actual Results as % Description/Comments
Training for Procurement and Materiel Management Staff 100% 0% CanNor continues to staff corporate services functions.  Staff engaged in providing procurement services will be trained in green procurement practices.  In the interim, CanNor obtains procurement services through a Memorandum of Understanding with Aboriginal Affairs and Northern Development Canada.
Training for Acquisition Cardholders 50% 0% CanNor continues to staff administrative services functions.  Administrative staff who use acquisition cards will be trained in green procurement practices.
Performance Evaluations N/A N/A CanNor does not anticipate needing to staff a position of manager or functional head of procurement and material management.  Should this change, environmental considerations will be incorporated into the performance evaluation for the position.
Procurement Processes and Controls N/A N/A CanNor is still in the process of developing its procurement strategy taking into consideration requirements of the Policy on Green Procurement.  As part of that strategy, the Agency has assessed the need to include environmental considerations in its management processes and controls.

Part B: Use of Green Consolidated Procurement Instruments

Performance Measures for Part B

Dollar value of purchases against green consolidated procurement instruments (as designated by Public Works and Government Services Canada [PWGSC]) for a specified good or service relative to total dollar value of purchases for that good or service.

Dollar value of purchases that incorporate environmental considerations for a good or service relative to total dollar value of purchases for that good or service. (This performance measure applies when a green consolidated procurement instrument, as designated by PWGSC, was not used or was unavailable for the specified good or service.)

Good/Service Target as % (as reported in 2010–11 RPP) Actual Results as % Description/Comments
Paper products 100% 100% CanNor purchased paper products using the standing offer list of Public Works and Government Services Canada (PWGSC) unless there was a conflict with requirements related to the purchase of goods/services under land claims agreements applicable in the territories.
Information Technology (IT) Hardware 100% 100% CanNor purchased IT hardware using PWGSC’s standing offer list unless there was a conflict with requirements related to the purchase of goods/services under land claims agreements applicable in the territories.
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Canadian Nuclear Safety Commission

Green Procurement

Green Procurement Capacity Building

Activity Target as % (as reported in 2010–11 RPP) Actual Results as % Description/Comments
Training for Procurement and Materiel Management Staff  85% 57% Four out of seven functional specialists (contracting staff) have completed the Green Procurement training. The three remaining functional specialists will complete the training by the end of September 2011.
Training for Acquisition Cardholders  0% 0% The federal government’s greening policy will be brought to the attention to new cardholders during the planned Acquisition Cardholder Forum tentatively scheduled for the fall of 2011. Targets
Performance Evaluations  100% 50% Performance objectives related to green procurement were included in a senior contracting officer performance appraisal. The manager has not yet included objectives related to green procurement in functional specialists’ performance evaluation for 2011/12 as the CNSC Green Procurement Strategy is still in the process of being finalized. The objectives will be based on the eventual strategy.
Procurement Processes and Controls Where applicable Where applicable Subject to the completion of the implementation of a new version of the CNSC’s financial system, the CNSC is in the process of updating its procurement module; one of its functions will be to improve the tracking and monitoring process of purchases from PWGSC green consolidated procurement instruments. CNSC presently utilized PWGSC procurement tools which are all in accordance with the federal government’s Green Procurement initiatives.

Use of Green Consolidated Procurement Instruments

Good/Service Target as % (as reported in 2010–11 RPP) Actual Results as % Description/Comments
Computers and laptops 85 85% Wherever possible all acquisitions of computer and laptops are made through the use of PWGSC green procurement tools.
Office Furniture and Fixtures 100 100% All acquisitions of office furniture and fixtures are made through the use of PWGSC green procurement tools.

Reduction Initiatives for Specific Goods

Consumable/Asset Target as % Reduction or # per FTE Actual Results as % Reduction or # per FTE Description/Comments
Copy machines 0.0365 0.0447 The CNSC’s results for copy machine ratio to FTE’s are slightly higher than the anticipated target. A needs analysis of the fleet of photocopiers will be conducted in 2011-2012 to evaluate the current situation and make recommendations for efficient use of copier devices.
Fleet vehicles 0.0306 0.0306 The CNSC reduction initiatives for the Fleet vehicles are on target.
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Citizenship and Immigration Canada

Green Procurement

Green Procurement Capacity Building


Activity Target as % (as reported in 2010–11 RPP) Actual Results as % Description/Comments
Training for Procurement and Materiel Management Staff 80% 100% Green procurement training completed September 2010 and target reached. A variation of 20% was taken into consideration due to staff coming and leaving in the Sector at that time.
Training for Acquisition Cardholders 60% 60% Common Services for Citizenship and Immigration Canada (CIC) provides in-house training to cardholders, who are informed that they should consider getting training on green procurement via Campus Direct. The actual percentage stayed the same as the 2010–11 RPP target because the on-line course is not mandatory for acquisition cardholders. It is mandatory, however, for the contracting professionals.
Performance Evaluations 80% 100% Procedures manual and user guide were completed and posted (April 2010) on CIC’s website.

In 2011–12, the website updates will be maintained quarterly or to announce changes as soon as possible.

Environmental considerations are incorporated into ongoing work activities for managers and functional heads of procurement and materiel management.
Procurement Processes and Controls 60% 100% In the Procurement and Contracting Procedures Manual (which forms part of CIC’s Procurement Policies), environmental considerations are integrated in the procurement process, in particular the use of pre-facilitated green procurement vehicles issued by Public Works and Government Services Canada (PWGSC).

Use of Green Consolidated Procurement Instruments


Good/Service Target as % (as reported in 2010–11 RPP) Actual Results as % Description/Comments
Computer hardware and peripherals 100% 100% Information technology acquisitions are done via PWGSC consolidated procurement instruments. Actual results were 100% of RPP target because CIC followed PWGSC policies.
Professional services 80% 100% Professional services are contracted via PWGSC consolidated procurement instruments.

Reduction Initiatives for Specific Goods


Consumable/Asset Target as % Reduction or # per FTE Actual Results as % Reduction or # per FTE Description/Comments
Network printers 1 per 10 FTEs 100%

Network printers: exceeded target with results of 1 per 15 FTEs.

Future initiative according to Sustainable Development Strategy: Reduce local printer to 8:1 average ratio of office employees to printing units. In progress. Expect to achieve 8:1 average ratio by March 31, 2013.

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Correctional Service Canada

Green Procurement

As per the CSC Sustainable Development Strategy (SDS) for the period of 2007-2010, referred to in the 2010-2011 Report on Plans and Priorities (RPP), our targets were twofold; (1) March 20101, we will develop and publish an internal policy on Green Procurement; (2) By March 20102, 50 percent of our purchasing officers will receive training on Green Procurement.

CSC is currently finalizing its SDS for the period of 2011-2014 and it will include targets.  CSC’s 2010- 2011 RPP also indicated that we will develop the methodology and processes for collecting data on benchmarks and targets for Green Procurement and will report on the results in the 2011-2012 Departmental Performance Report.

Green Procurement
Part A: Green Procurement Capacity Building



Performance Measures for Part A

Activity
Target as % (as reported in 2010–2011 RPP) Actual Results as % Description/Comments
Training for Procurement and Materiel Management Staff 50 80

CSC anticipates being at 95% compliance by March 2012. This will also be included in the Green Procurement Policy expected to be in place before March 2012.

Training for Acquisition Cardholders N/A N/A

A draft Green Procurement Policy has been developed and sustainable targets will be set for the training of cardholders. The training is expected to be in place before March 2012, and CSC will seek to reach 10% of cardholders as the first step towards the sustainable target.

Performance Evaluations N/A N/A

A draft Green Procurement Policy has been developed and the incorporation of green procurement objectives into the performance evaluation framework is being considered.

Procurement Processes and Controls N/A N/A

CSC procurement processes already include consideration of green procurement such as in the use of mandatory standing offers. Upon finalization of the Policy, procurement processes and controls will be reviewed in detail. Materiel management system changes will be required and have been included in an upgrade scheduled for early 2012.


Part B: Use of Green Consolidated Procurement Instruments


Performance Measures for Part B

Good/Service
Target as % (as reported in 2010–2011 RPP) Actual Results as % Description/Comments
Goods and Services N/A N/A

Financial and Materiel Management System changes will be required before CSC can efficiently and accurately track progress in this area. The changes required have been identified and will be included in an upgrade in early 2012.

Goods N/A N/A

CSC is making use of green procurement mandatory standing offers. The total value of call-ups against green mandatory standing offer agreements was over $7.5 million for 2010. The system changes noted above will allow for accurate tracking and monitoring of available standing offers.


1, 2 Note: This should have read March 2011 as it was a target for 2010-2011.

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Department of Finance Canada

Green Procurement

Green Procurement Capacity Building


Activity Target as % (as reported in 2010–11 RPP) Actual Results as % Description/Comments
1a. Training for Procurement and Materiel Management Staff 100 100 The Department of Finance Canada ensured that 100% of procurement and contracting functional specialists completed green procurement training offered by the Canada School of Public Service.
1b. Training for Acquisition Cardholders 75 No data available Acquisition cards provide a convenient and practical method of procuring and paying for goods and services. In-house information sessions on green procurement were held to ensure that cardholders had a basic understanding and appreciation of green procurement and took into account environmental considerations when making procurement decisions. In addition, a new mandatory, in-house training session was developed for acquisition cardholders.
2. Performance Evaluations 100 100 The Director, Contracting and Procurement had environmental considerations included in his 2010–11 performance agreement.
3. Procurement Processes and Controls Not applicable No data available Work is underway to incorporate environmental considerations (e.g., green procurement checklists) in procurement processes and controls.

Use of Green Consolidated Procurement Instruments


Good/Service Target as % (as reported in 2010–11 RPP) Actual Results as % Description/Comments
Information technology (IT) hardware and peripherals 95 95 The Department of Finance Canada uses Public Works and Government Services Canada's (PWGSC's) procurement instruments to purchase IT hardware and peripherals. These instruments incorporate environmental performance considerations in the procurement decision-making process.

Approximately 5% of IT hardware is not purchased through standing offers. Purchases in 2010–11 incorporated environmental considerations to the extent possible.
Vehicles 100 100 The Department acquired one flex-fuel vehicle in 2010–11, which operates on gasoline or ethanol or on a blend of gasoline and ethanol.
Furniture 95 100 The Department uses PWGSC's procurement instruments whenever possible. These instruments incorporate environmental performance considerations in the procurement decision-making process. Purchases made outside of standing offers in 2010–11 also took into account environmental considerations.

Reduction Initiatives for Specific Goods


Consumable/Asset Target as % Reduction or # per FTE Actual Results as % Reduction or # per FTE Description/Comments
Photocopy paper No targets established Not applicable Work to validate the baseline for paper usage in the Department of Finance Canada is underway. Photocopy paper is supplied from a warehouse shared with the Treasury Board of Canada Secretariat; therefore the baseline data gathered requires validation.
Print/Copier Devices No targets established Not applicable A print optimization study is being piloted in the Department's Corporate Services Branch. The objectives of the study are to:
  • Achieve an overall reduction in the ratio of employees to print devices;
  • Identify cost savings related to paper, device acquisition, supplies and maintenance;
  • Identify productivity gains for clients and support staff (administration and Help desk efforts);
  • Identify environmental benefits; and
  • Identify efficiencies and potential reductions in total cost of ownership.

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Department of Justice Canada

Green Procurement

NOTE: In October 2010, the Government tabled its first Sustainable Development Strategy under the Federal Sustainable Development Act. This strategy and the supporting Departmental Sustainable Development Strategy tabled as part of the 2011-12 RPP have overtaken many of the Green Procurement commitments in the 2010-11 RPP.

Green Procurement Capacity Building


Activity Target Actual Results Description/Comments
Training for Procurement and Materiel Management Staff 100% Target overtaken by Federal Sustainable Development Strategy

In order to ensure that 100% of procurement and Materiel Management Staff receive formal green procurement training, the Department of Justice has put in place a tracking system database to monitor which employees have completed training.

As part of the current Departmental Sustainable Development Strategy, the Department has a 100% completion target as of April 1, 2014. The current completion rate is 76%.

Training for Acquisition Cardholders 100% Target overtaken by Federal Sustainable Development Strategy

In support of the target, tailored green procurement training was provided to cardholders.

In order to ensure that 100% of cardholders receive green procurement training, the Department of Justice has put in place a tracking system database to monitor which employees have completed training.

As part of the current Departmental Sustainable Development Strategy, the Department has a 100% completion target as of April 1, 2014. The current completion rate is 92%.

Training for Staff with Limited Procurement Authority (Also known as IFMS users) 100% 100% In order to ensure that 100% of future IFMS users receive green procurement training, the Department of Justice has put in place a tracking system database to monitor which employees have completed the training.
Performance Evaluations 100% 100%

Measures promoting green procurement and sustainable development were incorporated in the buyers’ daily activities to embody the practices of good materiel management. This is being used as performance evaluation criteria each year.

Also, performance agreements of all Assistant Deputy Ministers require that they ensure that the procurement is done in accordance with all procurement policies.

In the future, considerations will be given to implement green procurement clauses in the annual performance agreements of functional leaders responsible for key phases in the procurement process.

Procurement Processes and Controls 100% 100%

The materiel management, procurement management, investment planning, and risk management frameworks now incorporate environmental principles and considerations.

Also, active senior level leadership by the Departmental SDS champion is incorporated into the departmental Sustainable Development Governance and Implementation Structures.

Finally, a Code of Conduct for the Department of Justice employees is in draft stage. It will include sustainable environment practices as an expected behaviour. In that regard, further consultation across the department will take place in the 2011-2012 fiscal year before finalization and implementation.


Use of Green Consolidated Procurement Instruments


Good/Service Target Actual Results Description/Comments
Paper 100% 100%

The Department now uses PWSGC green consolidated procurement instruments for the acquisition of all office paper products.

Printers 100%

Note: purchasing of printers will be done through a centralized portal, so consolidated reporting on purchases will be available

100%

The Department now uses PWSGC green consolidated procurement instruments for the acquisition of all printers across the Department.

Also, disposal of surplus printers is also completed in accordance with federal and provincial initiatives.

Finally, a centralized portal has been created and all requests for purchases are being reviewed based on established printer reduction targets. Further development is required for the reporting.


Reduction Initiatives for Specific Goods


Consumable/Asset Target Actual Results Description/Comments
Paper 7% reduction (average decline over the last four years) $42.18 per FTE Target overtaken by Federal Sustainable Development Strategy

As part of the current Departmental Sustainable Development Strategy, the Department has a target of reducing average paper consumption per employee by 20% over three years.

Justice Canada has chosen to implement these reductions over the 3 years beginning April 1, 2011 with the 2010-2011 fiscal year as its base year for these reductions.

Our consumption for that year tracked through standing-offer paper purchases was 49,829,175 letter-size equivalent sheets. During this period, we had 4,0501 full-time-equivalent (FTE) employees. This produces a base-line of 12,304 sheets per employee.

To achieve this paper reduction target, the Department has worked to improve its paper measurement and tracking mechanisms and design awareness campaigns to encourage two-sided printing and greater use of electronic formats for distribution of documents and reports.

Printers The Department will reduce its employee-to-printer ratio as per a print strategy and baseline that is being developed Q4 of 2009-10. Target overtaken by Federal Sustainable Development Strategy

As part of the current Departmental Sustainable Development Strategy, the Department has a target ratio of 8:1 (employees : printers) by March 31, 2013.

For the 2010-2011 fiscal year, the Department of Justice has inventoried 1,198 network-connected print-capable devices across the department nationally and, 358 non-network devices (e.g. copiers, fax machines, local printers) in the National Capital Region.

During the 2010-2011 fiscal year, the Department has developed an enterprise print strategy aimed at reducing the overall number of printers. Phase 1 of the said strategy completed in March 2010 at the National Capital Region level.

Additionally, the departmental life cycle management approach to printer replacement now requires the purchase of ENERGY STAR compliant devices.

In line with the strategy, an audit was undertaken to confirm due implementation. Subsequent phases targeting regions will be taking place in the 2011-2012 fiscal year.


1 This number excludes employees co-located in client organizations.

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Economic Development Agency of Canada for the Regions of Quebec

Green Procurement

Part A: Reinforcement of Green Procurement Capability


Activity Target as % (as reported in 2010–11 RPP) Actual Results as % Description/Comments
Training for employees
responsible for purchasing
and materiel management
10% 10% Personal guidance upon the arrival of new assistants at the Agency was the focus in 2010-2011. Different formulas will be used over the coming year to update contracting knowledge in the Agency’s different directorates.
Training for Acquisition Cardholders To be determined with the offices selected for the pilot project Deployment under preparation

The two procurement card (credit card) holders at the Agency have had their awareness raised with respect to green procurement. It is planned to increase the number of procurement card holders at the Agency, and these employees’ awareness will also be raised with regard to green procurement.

Performance Evaluations 100%
(Maintain
the rate)
100% Integration of environmental considerations is not explicitly mentioned in performance evaluations, but such considerations are factors in the different procurement decisions.
Procurement Processes and Controls 100%
(Maintain
the rate)
100% The procurement process is part of the quality management system (ISO). The Agency has integrated a green component in its Asset Management Framework and acquisitions strategy. A Contracts Committee has been set up to review all acquisitions.

Part B: Use of Bundled Green Procurement Instruments


Good/Service Target as % (as reported in 2010–11 RPP) Actual Results as % Description/Comments
Vehicles 17% 40% Vehicle purchasing is carried out centrally for the Agency. Suppliers recommended by PWGSC are used. When automobiles are replaced, the Agency acquires hybrid vehicles.
Paper 75% 89% The Agency buys 30% and 100% recycled paper, of Canadian manufacture, for all Agency business offices and Head Office.
Service contract for sustainable disposal of items 100% 100% For disposal of its items, the Agency uses companies recommended by PWGSC that perform recycling and safe disposal of end-of-life electronic equipment.

Part C: Reduction Initiatives Targeting Specific Items


Non-durable goods / capital goods Target as % Reduction or as ratio per FTE (as per RPP 2010-11) Actual Results as % or as ratio per FTE Description/Comments
Photocopiers Increase to more than 65% the number of leased photocopiers including print, fax and other functions 90% 28 photocopiers at the Agency include the different functions.
Shredders 24 for 422 employees, or 1 per 17 employees

(Maintain the number)
24 for 442 employees, or 1 per 18 employees (Slight increase in ratio) The use of shredders at the Agency reduces the amount of paper thrown in the garbage and allows for recycling.
Service contract for Shred-It recycling boxes Maintain the service Service
maintained
The Agency is maintaining the service contract for Shred-It recycling boxes.
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Environment Canada

Green Procurement

Green Procurement Capacity Building


Activity Target as % (as reported in 2010-2011 RPP) Actual Results as % Description/Comments
1a. Training for Procurement
and Materiel Management Staff
100% 50% An internal assessment was conducted to determine which employees would be affected by this activity. The affected employees have been informed that this training is a mandatory part of their job requirements. It is the Department’s intent to have all of these designated staff trained by March 31, 2014.

All the PGs at Environment Canada are obliged to take the training course on green procurement offered by the Canada School of Public Service. Completion of this course will continue to be required for all PGs in the Department. Our assessment for the RPP was overly optimistic given the other mandatory training required for the PG community. PGs were subject to extensive mandatory training as part of the government wide PG certification program as well as mandatory training on 8 new PWGSC tools. Training for the remaining 50% of employees will be completed in 11/12 well ahead of the March 31, 2014 commitment.
1b. Training for Acquisition Cardholders N/A N/A In the past, EC has provided in-house training on green procurement to many of its acquisition cardholders. This training is no longer delivered, given that spending using acquisition cards constitutes only about 0.5% of total spending, which moreover is also low-risk spending.
2. Performance Evaluations 100% 100%  
3. Procurement Processes and Controls 80% 100% Environmental considerations have been included in the documents noted below:
  • IT Assets Management Policy
  • Accommodations Investment Planning and Accommodations Framework
  • Integrated Investment Planning analysis and process
  • Real Property Framework (draft update)

Use of Green Consolidated Procurement Instruments


Good/Service Target as % (as reported in 2010-2011 RPP) Actual Results as % Description/Comments
IT Hardware 100% 100%

The use of PWGSC’s green consolidated procurement instruments is the norm in the Department’s purchasing process. Use of these instrument is strongly recommended to managers for environmental considerations, as well as for time-efficiency and cost-effectiveness.

Green issues are discussed with vendors that are awarded contracts, encouraging further consolidation of packaging, reduction of media and printed documentation, etc. 

Reduction Initiatives for Specific Goods


Consumable/Asset Target as % Reduction or # per FTE Actual Results as % Reduction or # per FTE Description/Comments
Paper 20% reduction by March 31, 2014 N/A EC has had a number of best practices in place for several years, including the installation of new computers and printers to print duplex by default, as well as printer rationalization, which contributes to lower paper consumption as fewer printers are used. EC has recently compiled data on paper use and for the first time has a baseline, namely 2010–2011. This indicates that paper use per employee, at fewer than 5000 sheets per employee, is already low relative to the level of consumption found in other organizations.
Printers 8:1 average ratio of office employees to printing units by March 31, 2013 N/A EC is introducing significant printer rationalization during each of its major office relocation/renovation projects. For one such project already completed, the employee-printer ratio is 15:1. Three other large-scale projects are underway, with others planned. These will allow us to surpass the target. It will also contribute significantly to paper use reduction.

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Fisheries and Oceans Canada

Greening Procurement

Part A: Green Procurement Capacity Building


Activity Target as % (as reported in 2010–11 RPP) Actual Results as % Description/Comments
Training for Procurement and Materiel Management Staff 95% by March 2014 65% as of
March 2011
  • Staff involved with contracting for goods or services received Green Procurement training in the form of C215 On-line Course (Canada School of Public Service) or Required Training Courses (Canada School of Public Service).
  • Corporate Services Contracting personnel who have not completed the C215 course as of December 2011 will be required to complete it by March 31, 2012.
Training for Acquisition Cardholders 50% by March 2014 This target will start in
2011-12
  • Training presently involves meeting with each new card holder and explaining the legislative responsibilities to them. Green procurement links are provided to them as well as our DFO Finance and Administration 101 Web information pertaining to various departmental procurement and contracting policies.
  • DFO allows the card holders to use Standing Offer Agreements (SOAs) up to the limit of the SOA. Activities against SOA firms where the GAC is used cannot be tracked by Oracle, but in 2011-12, tracking GAC transactions will be attempted.
  • DFO regional managers are exposed to Green Procurement requirements via the Delegated Authorities Training courses provided; completion of C215 is encouraged.
Performance Evaluations This target will start in
2011-12
  • As yet, full reporting requirements have not been identified for Oracle insofar as Green Procurement is concerned.
  • A team will be looking into the use of Line Objects and various flex fields in Oracle to allow DFO to access Green procurement activities more readily.
Procurement Processes and Controls This target will start in
2011-12
  • DFO is currently modifying our Green Procurement policy and other procurement policies to reflect the Sustainable Development strategies and targets to align Oracle to allow for better monitoring and reporting.
  • GAC Green procurement transactions will require dialogue between DFO and the Bank of Montreal to supply Vendors' names based on the Public Works and Government Services Canada's Green SOAs.

Part B: Use of Green Consolidated Procurement Instruments


Good/Service Target as %
(as reported in 2010–11 RPP)
Actual Results as % Description/Comments
Computer Equipment 100%
  • DFO has had in place for three years a complete Life Cycle Assets Management process for acquiring PCs, which have been ordered against specific standards, which include "greening" provisions and were purchased against SOAs put in place by PWGSC.
  • LCAM procurement activities up until November 30, 2009 were:
    • 2008-09 $4,765,000.00
    • 2009-10 $2,735,000.00
  • The ability to report from our Financials on service contracts against Green SOAs issued by PWGSC will not be available until 2010-11.
Photocopier Paper (Recycled) Percentage of recycled paper purchased that contains a minimum 30% recycled content. Target for 2011-12: 95%
Target for 2012-13: 10% of recycled paper with minimum 50% recycled content.
DFO has set its baseline for FTE's as 10,633 for the reduction of paper target.
  • Due to the inability to access detailed transactions for paper procurement/consumption, DFO can report on the amount of recycled paper purchased for the major centres using high volume photocopiers.
  • Discussions with our systems and financial group will allow us to design reporting abilities to report on recycled paper consumption in the new year.
  • The recycled paper purchased for 2008-09 and 2009-10 for four out of seven Regional HQs High Speed copiers is as follows:
    • 2008-09 $137,000.00
    • 2009-10 as of Nov. 30 $117,000.00

Part C: Reduction Initiatives for Specific Goods


Consumable/Asset Target as % Reduction or # per FTE Actual Results as % Reduction or # per FTE Description/Comments
Personal Computers: Life Cycle Assets Management (LCAM) 100%
  • LCAM of PCs is now at 100% for PCs connected to the Departmental Wide Area Network.
  • The PWGSC Departmental Individual Standing Offers and Supply Arrangements used by DFO to acquire PCs are environmentally friendly and DFO is further moving to bulk palletized wrapped deliveries to reduce the impact of surplus packaging.
Printers
  • Currently, leases call for double-sided print capacity.
  • Study to be performed to increase ratio of employees to printers.
Consumables [Inventory]
  • Currently, DFO is reviewing the inventory management of consumables. We have a number of systems that do not report on a national basis; none that track "green" consumables in particular.
  • The target date to have inventory systems reporting nationally is 2011-12. Green reporting will be factored into any further developments.

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Foreign Affairs and International Trade Canada

Green Procurement

Green Procurement Capacity Building

Procurement, Materiel Management and Logistics


Activity Target as % (as reported in 2010–11 RPP) Actual Results as % Description/Comments
Training for Procurement and Materiel Management Staff 100% 100% All staff involved in the procurement of goods at headquarters have completed the online green procurement course (C215).
Training for Acquisition Cardholders 100% 100% All staff involved in the procurement of goods at headquarters who hold an acquisition card have completed the online green procurement course (C215).
Performance Evaluations 100% 100% All managers and functional heads apply environmental considerations in their day-to-day procurement and materiel management activities. In addition, green procurement is part of managers’ performance management plans.
Procurement Processes and Controls 100% 90% Green products are promoted through the online Shop@DFAIT system. Purchasing activity is tracked and assessed on a regular basis. Work continues on integrating environmental considerations directly with the Materiel Management and Financial System.

IM/IT Contracting


Activity Target as % (as reported in 2010–11 RPP) Actual Results as % Description/Comments
Training for Procurement and Materiel Management Staff 100% 100% All managers and staff have successfully completed the online green procurement course (C215).
Training for Acquisition Cardholders 100% 100% All acquisition cardholders (two persons) have successfully completed the online green procurement course (C215).
Performance Evaluations 100% 100% All managers and functional heads apply environmental considerations in their day-to-day procurement and materiel management activities. The majority of procurement is done using PWGSC standing offers and supply arrangements, which incorporate green initiatives.
Procurement Processes and Controls 100% 100% The first option considered for the procurement of all IM/IT assets are PWGSC developed standing offers and supply arrangements, which contain green provisions. The IM/IT contracting division has developed and successfully implemented an E-waste disposal strategy that incorporates the latest Crown assets disposal policies. Assets are always disposed of in an environmentally friendly manner, mainly through the national Computers for Schools program and the Crown asset disposal auction site. DFAIT uses companies approved by the provincial recycling program. Materiel management processes for the entire asset lifecycle, as detailed in the Mission Materiel Management Manual, contain guidelines with respect to environmental and green requirements to be followed by DFAIT missions abroad.

Use of Green Consolidated Procurement Instruments

Procurement, Materiel Management and Logistics


Good/Service Target as % (as reported in 2010–11 RPP) Actual Results as % Description/Comments
Copier paper 100% 95% DFAIT used an available PWGSC standing offer to procure copier paper. This paper, valued at $98,309, contains 30% post-consumer content with the FDL (Fiber Diverted from Landfills) logo and is certified by Buyers Laboratory Inc. Ministerial and departmental letterheads are printed on recycled paper stock.
Office supplies 70% 70% DFAIT has implemented an environmentally sustainable approach to manage the disposal of toner cartridges. Of the 2,628 units issued, 100% were recycled through an ISO-certified process. Shop@DFAIT offers 220 green commodities.

IM/IT Contracting


Good/Service Target as % (as reported in 2010–11 RPP) Actual Results as % Description/Comments
Computers and monitors 100% 100% It is standard practice for the IM/IT contracting division to use the PWGSC standing offer for computers, laptops and monitors used at headquarters and satellite locations in the National Capital Region. The standing offer incorporates environmental considerations into its solicitation process using Energy Star and EPEAT standards. In 2010–11, all computers, laptops and monitors were procured using this practice.
Printers 100% 92% It is standard practice for the IM/IT contracting division to use the PWGSC standing offer for printers used at headquarters and satellite locations in the National Capital Region. In 2010–11, a total of 685 printers were purchased through the Shop@DFAIT procurement system, 92% of which were purchased using the PWGSC standing offer. Non-standing-offer printers have since been removed from Shop@DFAIT.

Reduction Initiatives for Specific Goods

Procurement, Materiel Management and Logistics


Consumable/Asset Target as % Reduction or # per FTE Actual Results as % Reduction or # per FTE Description/Comments
Copier paper (sheets purchased during 2010–11) 10% 17.55% Central stores issued copier paper to DFAIT employees in the National Capital Region for a value of $177,127 or 26,850,500 sheets, compared to 32,564,000 sheets for FY 2009–10.

IM/IT Contracting


Consumable/Asset Target as % Reduction or # per FTE Actual Results as % Reduction or # per FTE Description/Comments
Personal printers 2% Baseline data not available

The targets for these indicators were not correctly defined in DFAIT's 2010-2011 Report on Plans and Priorities. As a result, baseline was not collected. The Policy on Printing and Scanning Devices and its related implementation plan, including baseline information, is currently under review for approval by senior DFAIT management.

Scanners 10% Baseline data not available

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Health Canada

Green Procurement

1. Has the department established green procurement targets?

Yes

2. Summary of initiatives to incorporate environmental performance considerations in procurement decision-making processes:

Health Canada (HC) supports the objectives of the Policy on Green Procurement, including incorporating environmental performance considerations and value for money into the procurement decision-making process. HC promotes training of materiel managers, procurement personnel and cost centre managers (the contract signing authority) on green procurement by encouraging them to take the Canada School of Public Service on-line course, by broadcasting general awareness messages and by participating in Environment Week. The Acquisition Card Policy has been updated to direct cardholders to ensure their procurement practices stand the test of public scrutiny in matters of prudence, honesty and conflict of interest as well as with the implementation of environmental practices.

The Department's procurement planning process is a component of the Health Canada Integrated Planning approach, which allows HC to identify economies of scale through consolidation of acquisitions, resulting in increased flexibility and avoiding delays through greater use of Standing Offer Agreements. HC is also better able to manage risk due to improved lead times for higher dollar value and/or highly complex requirements. The process also provides the opportunity to incorporate environmental performance considerations as appropriate in any consolidated acquisition vehicle HC develops and implements.

The Department is in the process of reviewing procurement related processes and controls to ensure that they incorporate environmental considerations, when appropriate. Updating the Health Canada Fleet Management Standard was the main focus of greening during the fiscal year. The standard directs managers to consider environmental issues when evaluating and planning transportation options. In particular, HC has implemented a fleet vehicle acquisitions standard, based on standardized national operational requirements and matching those requirements with the most environmentally-friendly models available through Standing Offers.

Health Canada produces an Annual Fleet Report that reports on alternative fuels, alternative fuel vehicles, greenhouse gas and air contaminant emissions and various other performance indicators. This report is used to make decisions regarding fleet management and to track progress against sustainable development strategy targets identified in the Federal Sustainable Development Strategy.

The Department has implemented the practice of capturing green procurement information using a field in the existing enterprise system, SAP. The SAP green procurement field serves a dual purpose of

  1. Allowing the Department to identify and report on the environmental friendliness of purchases so that decision-making can be influenced.

  2. Serving as a regular reminder to the individuals entering SAP information that there is a Policy on Green Procurement that should be applied to their purchasing decisions.

3. Contributions to facilitate government-wide implementation of green procurement:

Health Canada is identified in the Federal Sustainable Development Strategy and is an active participant in federal procurement reform initiatives, such as the establishment of mandatory standing offers led by Public Works and Government Services Canada (PWGSC), which incorporate environmental performance and lifecycle analysis. The Department has incorporated green procurement tracking procedures in our existing enterprise system through participation in horizontal SAP initiatives with other SAP departments.

4. Summary of green procurement targets:

Green procurement is a key target area listed in the 2011-14 Federal Sustainable. Development Strategy (FSDS) for "Shrinking the Environmental Footprint" of government. The 2010-2011fiscal-year was a development year and each department was to establish:

  • At least 3 SMART green procurement targets to reduce environmental impacts;
  • SMART targets for training, employee performance evaluations, and management processes and controls, as they pertain to procurement decision-making.
  • A target to reduce greenhouse gas emissions from its operations (from the baseline fiscal year 2005-2006), set on a downward trend, thereby contributing to the economy-wide target of a 17% reduction by 2020.

5. Results achieved:

The Department has set targets recommended by PWGSC in areas that are well supported by existing tools, best practices and supplier capacity and interest. This process was selected to support implementation of the targets, since an important consideration was that no incremental funding would be provided for incremental work under the Federal Sustainable Development Strategy umbrella.

As of April 1, 2011, 100% of employee performance evaluations for PG Group Directors and Managers included clauses relating to greening of government operations.

Health Canada is analyzing procurement decision-making processes and controls to identify those that should include environmental considerations. The Fleet Management Standard was reviewed and updated accordingly through consultation with the Regions and programs.

The Department will continue to work with PWGSC on identifying greening opportunities for procurement. Health Canada will also continue communications to increase awareness of green procurement and the need to enter green procurement information for every transaction. Including green procurement in the enterprise system process itself provides a constant reminder to employees that green procurement is one of HC's objectives.

Acquisition card holder training includes a reminder regarding the implementation of environmental practices within the Department. Green procurement training continues to be mandatory for all new Procurement Officers (PG group) and is strongly encouraged for all employees with a role in procurement.

The purchase of alternative fuels has decreased (compared to 2009-10), attributed in part to the lack of access to alternative fuels in many regions across Canada. In 2010-11, 43% of new vehicle acquisitions were vehicles capable of using alternative fuels (ethanol 85, etc.), however, availability of this type of fuel is an ongoing issue.

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Human Resources and Skills Development Canada

Green Procurement

Green Procurement Capacity Building


Activity Target as % (as reported in 2010–11 RPP) Actual Results as % Description/Comments
Training for Procurement and Materiel Management Staff N/A N/A Delivered seven in-person training sessions to procurement specialists on the Financial Administration Act and other federal legislation, Treasury Board Secretariat policies, and Human Resources and Skills Development Canada policies and practices (e.g. Acquisition Cards) that are relevant to the Procurement function. Requirements relating to Green Procurement are included in this training.

In addition, four ‘Procurement 101 for Managers’ and two ‘Procurement 101 for Administrative Professionals,’ were delivered, which include components relating to Green Procurement as part of the obligations that Departments must adhere to.
Training for Acquisition Cardholders N/A N/A The inclusion of green procurement in the training for acquisition cardholders is currently under review, with enhancements to be implemented in 2011-2012.
Performance Evaluations N/A N/A The inclusion of environmental considerations in performance evaluations is currently under review as part of the implementation of the Greening Government Operations requirements of the Federal Sustainable Development Strategy.
Procurement Processes and Controls N/A N/A The Department will continue to assess opportunities to decrease paper-based transactions and improve the efficiency and costs associated with low dollar value procurement, promoting appropriate use of the Acquisition Card and the Procurement Portal. The Department is also exploring opportunities to enhance alignment with all available green standing offers from Public Works and Government Services Canada.

Use of Green Consolidated Procurement Instruments


Good/Service Target as % (as reported in 2010–11 RPP) Actual Results as % Description/Comments
N/A N/A N/A HRSDC follows the mandatory usage of PWGSC Standing Offers to procure goods; however, the Department’s internal systems do not permit reporting against newly developed criteria established within each PWGSC Standing Offer to facilitate reporting of green purchases. These reporting capabilities are currently under review.

Reduction Initiatives for Specific Goods


Consumable/Asset Target as % Reduction or # per FTE Actual Results as % Reduction or # per FTE Description/Comments
       
       
       
       

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Immigration and Refugee Board of Canada

Green Procurement

Part A: Green Procurement Capacity Building


Activity Target as % Actual Results as % Description/Comments
1a. Training for Procurement and Materiel Management Staff 50% of IRB procurement and material management staff members have received training on green procurement. 69% Of the current 16 IRB procurement and materiel management officers, 9 have received formal training on green procurement.
1b. Training for Acquisition Cardholders 75% of IRB acquisition cardholders have received training on green procurement. 17% Of the current 58 IRB acquisition cardholders, 10 have received formal training on green procurement. The IRB is striving to achieve a 75% target in 2011-12.
2. Performance Evaluations 50% of IRB procurement staff members included green procurement objectives in their performance evaluation. N/A Due to a high turnover in procurement staff at National Headquarters, specific green procurement objectives were not included in performance evaluations. However, verbal objectives were set by management with employees throughout the year. The RPP green procurement targets are included in the performance objectives set for procurement staff at National Headquarters for 2011-12.
3. Procurement Processes and Controls The IRB Procurement Log accounts for 100% of its green procurement. 100% The IRB Procurement Log currently accounts for all green procurement.

Part B: Use of Green Consolidated Procurement Instruments


Good/Service Target as % Actual Results as % Description/Comments
Paper 100% of the paper purchased at the IRB is recycled. 100% Paper was identified as one of the IRB's consumable products to target for green procurement. In 2009-10, the IRB switched completely to recycled paper and will continue this practice.
IT Hardware 75% of IT hardware purchased at the IRB is achieved through green consolidated procurement instruments. 82% IT hardware was identified as one of the IRB's green procurement initiatives. This result was achieved using the PWGSC standing offers. These standing offers incorporate environmental criteria and initiatives for the reduction of environmentally sensitive materials.
Furniture 75% of furniture purchased at the IRB is achieved through green consolidated procurement instruments. 62% Furniture was identified as one of the IRB's green procurement initiatives. The IRB mainly relies on the PWGSC standing offers to purchase furniture. Some of the standing offers used during this time period did not include sufficient environmental criteria to be considered green.

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Industry Canada

Green Procurement

Part A: Green Procurement Capacity Building

Performance Measures for Part A

1a. Number of procurement and materiel management staff with formal green procurement training (e.g., Canada School of Public Service course C215 or an in-house, tailored alternative) relative to total number of procurement and materiel management staff.

1b. Number of acquisition cardholders with formal green procurement training (e.g., Canada School of Public Service course C215 or an in-house, tailored alternative) relative to total number of acquisition cardholders.

2.   Number of performance evaluations of managers and functional heads of procurement and materiel management that incorporate environmental considerations relative to total number of performance evaluations of managers and functional heads of procurement and materiel management.

3.   Number of departmental procurement processes and controls that incorporate environmental considerations relative to total number of departmental procurement processes and controls that should address environmental considerations. Alternatively, departments and agencies can report on progress to improve the integration of environmental considerations in management processes and controls relative to procurement.

Activity Target as % (as reported in 2010–11 RPP) Actual Results as % Description/Comments
1a. Training for Procurement
and Materiel Management Staff
60% 91% The procurement and materiel management staff (PGs) within CMM completed the green procurement training in the RPP period. Of the 13 PGs, 11 completed the training. 
1b. Training for Acquisition Cardholders 5% 0% No additional training was provided specifically related to green procurement for acquisition cardholders. New training will be developed for all acquisition cardholders in fiscal year 2011–12 that will include requirements for green procurement.
2. Performance Evaluations Not applicable Not applicable

Performance evaluation targets were not established in the 2010–11 target tables. 

Performance evaluation targets for managers and functional heads that will achieve and/or incorporate environmental considerations into green procurement decision making were established in the 2011–12 target tables and integrated into the RPP for that period.
3. Procurement Processes and Controls 100% 11 documents Comptrollership and Administration Sector undertook the revisions of its materiel management policy documents. These revisions incorporated the requirement for strategic planning, best practices, and improved processes and controls concerning the integration of environmental factors that will support green considerations into the decision-making process.

Part B: Use of Green Consolidated Procurement Instruments

Performance Measures for Part B

Dollar value of purchases against green consolidated procurement instruments (as designated by Public Works and Government Services Canada [PWGSC]) for a specified good or service relative to total dollar value of purchases for that good or service.

Dollar value of purchases that incorporate environmental considerations for a good or service relative to total dollar value of purchases for that good or service. (This performance measure applies when a green consolidated procurement instrument, as designated by PWGSC, was not used or was unavailable for the specified good or service.)

Good/Service Target as %
(as reported in 2010–11 RPP)
Actual Results as % Description/Comments
Paper 100% 73% Procurement of this commodity is decentralized at Industry Canada. Many organizations were not well informed. Better communication will be developed and disseminated to achieve the target.
IT Hardware 90% 93% IC's use of the mandatory standing offer has improved since the previous reporting period and the target was obtained.
Printer/ Multifunctional Device 1:8 N/A Industry Canada undertook the first year of a 2-year printer optimization project. Deployment of the project throughout the departmental offices in the National Capital Region is ongoing. Once complete, these locations will achieve a ratio of 1 printer for every 8 employees.
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Infrastructure Canada

Green Procurement

Part A: Green Procurement Capacity Building

Performance Measures for Part A

1a. Number of procurement and materiel management staff with formal green procurement training (e.g., Canada School of Public Service course C215 or an in-house, tailored alternative) relative to total number of procurement and materiel management staff.

1b. Number of acquisition cardholders with formal green procurement training (e.g., Canada School of Public Service course C215 or an in-house, tailored alternative) relative to total number of acquisition cardholders.

2.   Number of performance evaluations of managers and functional heads of procurement and materiel management that incorporate environmental considerations relative to total number of performance evaluations of managers and functional heads of procurement and materiel management.

3.   Number of departmental procurement processes and controls that incorporate environmental considerations relative to total number of departmental procurement processes and controls that should address environmental considerations.  Alternatively, departments and agencies can report on progress to improve the integration of environmental considerations in management processes and controls relative to procurement.

Activity

Target as %
(as reported in 2010-11 RPP)

Actual Results as %

Description/Comments

1a. Training for Procurement and Materiel Management Staff

100%

100%

Two contracting officers have received the Green Procurement Course being offered, which is part of the PG Certification Program.

1b. Training for Acquisition Cardholders

TBD

100%

In 2010-11 the Accounting Operations Unit of Infrastructure Canada developed a new training package for Acquisition Cardholders, and green procurement was incorporated into this training package.

2. Performance Evaluations

100%

0%

There is one position for the Manager of Contracting and Procurement, and one position for the Manager of Materiel Management. As of 2010-11, the performance evaluations of these two positions have not incorporated Green Procurement, but the department intends to incorporate it in the performance evaluations for 2011-12.

3. Procurement Processes and Controls

100%

100%

Infrastructure Canada uses standing offers that have green procurement considerations.  As of 2010-11, the current financial system has been upgraded, which has allowed procurement personnel to identify, track and report on green procurement.

 

Part B: Use of Green Consolidated Procurement Instruments

Performance Measures for Part B

Dollar value of purchases against green consolidated procurement instruments (as designated by Public Works and Government Services Canada [PWGSC]) for a specified good or service relative to total dollar value of purchases for that good or service.

Dollar value of purchases that incorporate environmental considerations for a good or service relative to total dollar value of purchases for that good or service.  (This performance measure applies when a green consolidated procurement instrument, as designated by PWGSC, was not used or was unavailable for the specified good or service).

Good/Service

Target as %
(as reported in 2010-11 RPP)

Actual Results as %

Description/Comments

Paper

n/a

100%

The procurement of paper at Infrastructure Canada is done bearing in mind green procurement principles and initiatives, i.e. purchases of paper and paper products are 100 percent recycled paper for environmental considerations and in accordance with the Government Greening Operations.  And as of 2010-11, Infrastructure Canada’s financial management system has been able to track all green procurement purchases under this category.

IT Equipment, Computers, Printers and Photocopiers

n/a

100%

Infrastructure Canada has continued to purchase and lease energy-efficient equipment from companies with environmental programs that have recycled content and a recycling program, using multi-function photocopiers and printer machines to reduce energy consumption, using recycled toner cartridges, implementing a shared printers standard versus the use of personal printers, and ensuring that default settings on printers and photocopiers are set to print in black and white and on double-sided paper.  And as of 2010-11, Infrastructure Canada’s financial management system has been able to track all green procurement purchases under this category.

 

 

 

 

 

Part C: Reduction Initiatives for Specific Goods (optional/where applicable)

Performance Measure for Part C

Total quantity of a consumable purchased (e.g., paper) or an asset owned or leased (e.g., printing devices) relative to total number of full-time equivalents (FTEs).

Consumable/Asset

Target as % Reduction or # per FTE

Actual Results as % Reduction or # per FTE

Description/Comments

Paper

n/a

n/a

The procurement of paper at Infrastructure Canada is done bearing in mind green procurement principles and initiatives.  For example, the department purchases printing and photocopying paper and paper products that are made of recycled paper for environmental considerations and in line with the Greening Government Operations initiative.  And as well, the department ensures that default settings on printers and photocopiers are set to print in black and white and on double-sided paper, to reduce the use of paper for printing and photocopying jobs.

IT Equipment

n/a

n/a

Infrastructure Canada has continued to purchase and lease energy-efficient equipment from companies with environmental programs that have recycled content and a recycling program, using multi-function photocopiers and printer machines to reduce energy consumption, using recycled toner cartridges, implementing a shared printers standard versus the use of personal printers, and ensuring that default settings on printers and photocopiers are set to print in black and white and on double-sided paper.  The department is committed to the principles of green procurement and sustainable development.  When purchasing new items, careful planning and consideration is given to the quality, life span and generic use of the products or items being purchased.  In the long-term, these measures will reduce the costs associated with having to replace the items in the near future, and therefore fewer items will be sent to recycling plants, donated to schools through Industry Canada, and/or sent to landfills when the items and materials are discontinued and/or can no longer be re-used within the department.

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Library and Archives Canada

Green Procurement

Part A: Green Procurement Capacity Building

Activity Target as % (as reported in 2010–11 RPP) Actual Results as % Description/Comments
1a. Training for Procurement and Materiel Management Staff 100% 100% Within Library and Archives Canada (LAC), all staff responsible for procurement and materiel management have received training on acquisitions, including a chapter on green procurement and environmental issues.

LAC’s objectives will be to ensure continuity and retraining on green procurement for staff responsible for procurement and materiel management by integrating in their training plans the C215 online course offered by the School of Public Service.
1b. Training for Acquisition Cardholders 30% 100% At Library and Archives Canada, acquisition cardholders have received mandatory personalized internal training, including a chapter on green procurement.

Furthermore, a green procurement checklist is available on the Department’s intranet site.

We are also planning training meetings with each LAC sector with acquisition cardholders. These meetings will include a chapter on green procurement.
2. Performance Evaluations 85% 100% Of course, the performance evaluations for staff responsible for procurement and materiel management cover the purchase of goods and services with environmental considerations, as well as the associated projects, tools and training.

The performance evaluation for the manager responsible for the Contracting and Materiel Management Section includes measures for the development of green procurement strategies. These strategies will be implemented in 2011-2012.

The performance evaluations for senior contracts officers in 2011-2012 will have to include goals with environmental considerations.
3. Procurement Processes and Controls 39% 100% The use of Public Works and Government Services Canada mandatory standing offers for green products and services is highly recommended within the Department.

The use of recycled and remanufactured products and the remanufacturing of current furnishings and equipment is always considered in the planning of goods acquisitions.

The disposal of goods within Library and Archives Canada has a process in place for the disposal of surplus goods so that they may be reused to minimize environmental impacts.

Several processes will be implemented to achieve the 2011-2012 objectives:

  • With a view to supporting sustainable development goals, LAC has introduced mandatory double-sided printing for all its network printers. A policy on office printers is implemented to reduce the number of printers with a view to reducing the power consumption, electronic waste, office pollution and paper consumption.
  • Managers at Library and Archives Canada will have to fill out a service request form in which the environmental aspect must be taken into account.
  • A checklist has to be filled out by each buyer for procurement and tender calls to ensure that environmental considerations are part of the planning and procurement process.
  • Quality control measures will also be implemented to ensure environmental considerations were taken into account in the procurement process.
  • All contracts and tenders call templates will be revised to include or reinforce the integration of environmental considerations.

Part B: Use of Green Consolidated Procurement Instruments

Good/Service Target as % (as reported in 2010–11 RPP) Actual Results as % Description/Comments
Paper 100% 100%

Paper is purchased using mandatory standing offers.

Computers 30% 50% Desktop computers are purchased centrally by the Information Technology Branch, mainly through mandatory standing offers.

In order to become less dependent on paper, managers and executives will be provided with tablet personal computers as their main workstations. All Library and Archives Canada employees, where feasible, will be equipped with PC tablets by March 31, 2015 thus reducing the number of computers purchased.

Part C: Reduction Initiatives for Specific Goods

(optional/where applicable)

Consumable/Asset Target as % Reduction or # per FTE Actual Results as % Reduction or # per FTE Description/Comments
Cell phones and Blackberries 25% 75% Where feasible, Library and Archives Canada employees will be equipped with a cell phone or blackberry instead of a landline phone thus reducing the number of telephones used.
Batteries,cell phones, compact fluorescent bulbs, ink cartridges Information not available 750 to 1,000 pounds of batteries

30 to 50 compact fluorescent bulbs

300 to 400 cartridges (MIRA)
A battery, cell phone and compact fluorescent recycling initiative was implemented at LAC in June 2008 in three buildings of the National Capital Region. This initiative aimed to reduce the impact of these toxic materials on the environment by recycling them. Ink cartridges are either returned to the manufacturer for re-use or sent to the (MIRA Foundation).
Paper shredding Data incomplete 4,108 metric tonnes for 4 out of 8 centres The tonnage of paper shredded is directly dependent on the client departments. Accordingly, we cannot provide specific goals for 2011-2012. We can however, confirm that based on the document retention standard, 100% of the paper was shredded. We can also foresee that the quantities of paper sent to our centres will decrease according to the new records storage model. A paper shredding initiative has been in place for a number of years at Library and Archives Canada’s regional service centres. There is also a shredding program at one of the National Capital Region buildings available to all federal departments.
Organic waste Information not available 55% reduction for Place de la CitÚ

70% to 80% reduction with phase II for Place de la CitÚ
A composting initiative for the paper towels used in the Place de la CitÚ building was implemented early 2010. A study showed that paper towels constituted 41% of the building’s total waste and that organic waste accounted for another 29%.

Phase II of the composting of organic waste project is still under examination.

If the project proves successful, the composting initiative could be implemented in other LAC buildings.
Fuel reduction Measure does not apply The performance of this initiative will be confirmed through the expense report. LAC staff have access to a “taxi” schedule for sharing taxis. This makes it possible to reduce not only Departmental expenses, but also the fuel consumption. It also contributes to reducing greenhouse gasses.
Construction Measure does not apply Measure does not apply Library and Archives Canada has opted for the construction of a green building with a longer service life to store nitrate collections. Energy expenditures are minimized because the green roof will provide better insulation for the building. The materials used for the building’s construction are produced locally and some are composed of recycled materials, thus reducing the environmental impact.
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National Defence

Green Procurement

Part A: Green Procurement Capacity Building

Performance Measures for Part A

1a.   Number of procurement and materiel management staff with formal green procurement training (e.g., Canada School of Public Service (CSPS) course C215 or an in-house, tailored alternative) relative to total number of procurement and materiel management staff.

1b.   Number of acquisition cardholders with formal green procurement training (e.g., CSPS course C215 or an in-house, tailored alternative) relative to total number of acquisition cardholders.

2.   Number of performance evaluations of managers and functional heads of procurement and materiel management that incorporate environmental considerations relative to total number of performance evaluations of managers and functional heads of procurement and materiel management.

3.   Number of departmental procurement processes and controls that incorporate environmental considerations relative to total number of departmental procurement processes and controls that should address environmental considerations. Alternatively, departments and agencies can report on progress to improve the integration of environmental considerations in management processes and controls relative to procurement.

Activity Target as %(as reported in 2010-11 RPP) Actual Results as % Description/Comments
1a. Training for Procurement
and Materiel Management Staff
100% 24.15% The goal of 100% completion of the online CSPS Green Procurement course by approximately 21,203 personnel by 31 Mar 2011 was not achieved.  Arrangements were made to allow CF members to access the online course and material as well as providing clarification on the Financial Administration Act (FAA) section 32/34 as it relates to individuals who have Materiel Acquisition and Support related functions.
1b. Training for Acquisition Cardholders See Above See Above Training was provided to all staff, including acquisition cardholders, and not captured for Training for Procurement
and Materiel Management Staff and Training for Acquisition Cardholders.
2. Performance Evaluations 100% 100% Within the Assistant Deputy Minister (Materiel)’s (ADM-Mat) Performance Management Agreement (PMA), Paragraph 8 specifies: “Lead the greening of Materiel Acquisition and Support in Defence”.
3. Procurement Processes and Controls N/A N/A While this activity was not measured in accordance with this template due to a change in the Reports on Plans and Priorities (RPP) 2010-11, this activity is captured as a target under the new Federal Sustainable Development Strategy (FSDS) and will be reported on in the Departmental Performance Report (DPR) 2011-12.

Part B: Use of Green Consolidated Procurement Instruments

Performance Measures for Part B

Dollar value of purchases against green consolidated procurement instruments (as designated by Public Works and Government Services Canada [PWGSC]) for a specified good or service relative to total dollar value of purchases for that good or service.

Dollar value of purchases that incorporate environmental considerations for a good or service relative to total dollar value of purchases for that good or service. (This performance measure applies when a green consolidated procurement instrument, as designated by PWGSC, was not used or was unavailable for the specified good or service.)

Good/Service Target as % (as reported in 2010-11 RPP) Actual Results as % Description/Comments
      The Department has promoted the use of PWGSC’s Green Procurement Tools and use of procurement instruments (i.e. Standing Offer Agreements).

Chaired by PWGSC/OGGO, Defence participates in the Commodity Management Working Groups which are comprised of various federal departments. During the evaluation of the Goods & Services Standing Offer Agreements (SOAs), materiel is reviewed for having environmentally-friendly attributes.  The Department is an active participant in the PWGSC-chaired Commodity Working Group. Due to the volume of materiel/services utilised, this promotes reviews of materiel/services common to & used by other federal departments.

Defence is in the midst of transitioning to one core system for procurement, materiel management and finance and due to the volume and methods of procurement, the level of detail is not available.

In the past strategic review, Defence incorporated environmental considerations into the day to day activities, projects and programs and therefore, it would be extremely complicated and difficult to extract specific dollar value line items that incorporate environmental considerations.

Part C: Reduction Initiatives for Specific Goods (optional/where applicable)

Performance Measure for Part C

Total quantity of a consumable purchased (e.g., paper) or an asset owned or leased (e.g., printing devices) relative to total number of full-time equivalents (FTEs).    

Consumable/Asset Target as % Reduction or # per FTE Actual Results as % Reduction or # per FTE Description/Comments
Paper     The acquisition of paper has been decentralised within the Department and due to the volume and methods of procurement, the level of detail is not available.
Printing Devices     Defence is actively reviewing print device requirements and at the same time utilising the PWGSC Supply Arrangement to further consolidate/reduce printing devices.

This consumable/asset is captured as a target under the new Federal Sustainable Development Strategy (FSDS) and will be reported on in DPR 2011-12.
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National Energy Board

Green Procurement

The NEB set green procurement targets in its 2011-12 Report on Plans and Priorities and will work to achieve them during the next year.

Green Procurement Capacity Building


Activity Target as % (as reported in 2010–11 RPP) Actual Results as % Description/Comments
Training for Procurement and Materiel Management Staff N/A N/A 4 of 6 functional specialist staff have completed CSPS Course C215 – Green Procurement.
Training for Acquisition Cardholders N/A N/A 4 of 47 acquisition card holders have completed CSPS Course C215 – Green Procurement.
Performance Evaluations N/A N/A In 2010-11, the Functional Heads of Procurement and Material Management did not have environmental considerations incorporated into their performance evaluations.
Procurement Processes and Controls N/A N/A At the end of 2010-11, there were no formal process controls in place for Green Procurement.

Use of Green Consolidated Procurement Instruments


Good/Service Target as % (as reported in 2010–11 RPP) Actual Results as % Description/Comments
Paper N/A N/A Seventy two per cent of all paper purchases ($23.4K) were purchased using a Public Works and Government Services Canada (PWGSC) green consolidated procurement instrument.
Furniture/Equipment and Machinery N/A N/A Sixty three per cent of all Furniture/Equipment and Machinery purchases ($564K) were purchased using PWGSC green consolidated procurement instruments.

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National Research Council Canada

Green Procurement

Green Procurement Capacity Building


Activity Target as % (as reported in 2010-11 RPP) Actual Results as % Description/Comments
Training for Procurement and Materiel Management Staff 100 45 Training of procurement and MM staff commenced in 2009-10, however the target of 100% has not been achieved due to limited resources and a delay in staffing the position that will be responsible to implement the training schedule required. This will be achieved in 2011-12 with the return of the Policy, Systems and Monitoring resource who is currently away on family leave.
Training for Acquisition Cardholders 50 N/A A similar schedule will be implemented for acquisition cardholders to ensure that they are trained on the Canadian School of Public Service (CSPS) C215 course by the end of 2011-12.
Performance Evaluations 50 N/A During 2010-11, NRC's performance review system was in the process of changing. Because of the introduction of NRC's new Commitment to Excellence performance review system in 2011-12 as well as a delay in staffing the position that will be responsible to implement the training and evaluation, it was decided to modify this aspect of the performance evaluation system for use in 2011-12.
Procurement Processes and Controls N/A N/A A new position has been created for a Policy, Monitoring and Systems Officer. However this resource is not scheduled to return to the workplace until January 2012. As part of the duties of this position, a training program will be developed to educate budget managers on green procurement. The template used to review contracts prior to their being awarded has been modified to include an item addressing green procurement. As a result of the implementation of NRC's Investment Planning process, a procurement review committee will be established to review requirements to ensure that green procurement initiatives are incorporated where feasible for 2011-12

Use of Green Consolidated Procurement Instruments


Good/Service Target as % (as reported in 2010-11 RPP) Actual Results as % Description/Comments
All commodities with Green Procurement considerations in Public Works and Government Services Canada (PWGSC) Standing Offers 75 85 The majority of NRC purchases are made using call-ups against PWGSC Standing Offers. In 2010-11, NRC processed 2998 "green" purchase order lines (with multiple item quantities per line) valued at $2,429,243. Of the 2998 lines processed, 2536 lines or 85% were call-ups against PWGSC Standing Offers. As more of the PWGSC standing Offers incorporate green procurement considerations NRC's value of call-ups against these standing offers will continue to increase.

Reduction Initiatives for Specific Goods


Consumable/Asset Target as % Reduction or # per FTE Actual Results as % Reduction or # per FTE Description/Comments
Various consumables and assets N/A N/A Following an extensive spend analysis and planning for reduction purposes, NRC launched various reduction initiatives for commodities in 2010-11:
  • E85 fuel continues to be used where possible to significantly reduce greenhouse gas emissions. The NRC Industrial Materials Institute (London) office purchased a Toyota Prius hybrid vehicle which is used by staff for travel purposes.
  • A green IT program to improve environmental sustainability in IT operations by reducing energy consumption, physical space usage, greenhouse gas emissions, e-waste and increase system and product lifespan has been introduced in Vancouver at the NRC Institute for Fuel Cell Innovation.
  • A travel register has been incorporated to allow for multiple employees to share a vehicle for travel purposes between Charlottetown and Halifax by the NRC Institute for Marine Biosciences in Halifax.
  • Video conferencing equipment has been installed at the NRC Industrial Material Institute locations in London, Concord, Boucherville and Ottawa, aimed at reducing travel costs and energy savings.
  • NRC installed high efficiency lighting in growth rooms in Saskatoon, resulting in $27K annual savings.
  • As a result of the green procurement update capability in SAP (SIGMA), procurement officers are required to capture green procurement purchase activity which in turn enables NRC to report on these purchases. A checklist is currently being developed to aid procurement staff in determining and identifying where opportunities may exist. Internal Policies are being reviewed to integrate environmental considerations in the performance of the work where possible or required.
  • The stores facilities in the National Capital Region (NCR) endeavour to increase eco-friendly stock items for easy access by end users.
  • A waste audit conducted in the NCR resulted in the introduction of a new program being implemented aimed at increasing NRC's recyclable waste from 16% to 23% by 2013.
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National Round Table on the Environment and the Economy

Green Procurement

Part A: Green Procurement Capacity Building

Performance Measures for Part A

1a. Number of procurement and materiel management staff with formal green procurement training relative to total number of procurement and materiel management staff.

1b. Number of acquisition cardholders with formal green procurement training relative to total number of acquisition cardholders.

2.   Number of performance evaluations of managers and functional heads of procurement and materiel management that incorporate environmental considerations relative to total number of performance evaluations of managers and functional heads of procurement and materiel management.

3.   Number of departmental procurement processes and controls that incorporate environmental considerations relative to total number of departmental procurement processes and controls that should address environmental considerations.

Table: Green Procurement Capacity Building
Activity

Target as %
(as reported in 2010–11 RPP)

Actual Results as % Description/Comments
1a. Training for Procurement
and Materiel Management Staff
100 100 Both FTEs involved in contracting and material management have completed green procurement training.
1b. Training for Acquisition Cardholders 100 67 67% of the cardholders were trained on green procurement before March 31, 2011.  It should be noted that as of June 2011 100% of cardholders had completed green procurement training with the Canada School of the Public Service.
2. Performance Evaluations 100 100 Environmental considerations were included in performance evaluations of key procurement staff.
3. Procurement Processes and Controls 100 100 The NRTEE has an Environmental Code of Practice that is taken into consideration during the procurement process.

Part B: Use of Green Consolidated Procurement Instruments


Performance Measures for Part B

Dollar value of purchases against green consolidated procurement instruments for a specified good or service relative to total dollar value of purchases for that good or service.

Table: Use of Green Consolidated Procurement Instruments
Good/Service Target as %
(as reported in 2010–11 RPP)
Actual Results as % Description/Comments
Photocopy Paper 100 100 The NRTEE continues to purchase 100% post-consumer content photocopy paper 100% of the time.
Toner cartridges 100 100 The NRTEE continues to purchase only remanufactured toner cartridges.
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Natural Resources Canada

Green Procurement

Part A: Green Procurement Capacity Building


Activity Target as % (as reported in 2010-11 RPP) Actual Results as % Description/Comments
Green Procurement Training for Procurement and Materiel Management Staff By January 2011, 75% of material managers and procurement personnel will take green procurement training As of 2011, 81% of procurement specialists (PGs) have taken the training. 81% of specialists, and 58% of total procurement staff, have taken the training so far. NRCan will take steps to ensure that 90% of all procurement staff (specialists and other procurement staff) have taken the training by the end of the fiscal year (2011/12).  
Green Procurement Training for Acquisition Cardholders 15% Approx 55% of dedicated procurement employees have taken the training Dedicated procurement employees do substantially more procurement than the average cardholder and are (already) well trained. A target of 90% is set for next year for dedicated procurement employees.  NRCan will consider adding Green Procurement training to the departmental Acquisition Card training for non-dedicated procurement employees.
Performance Evaluations Limited to managers and functional heads of procurement and materiel management Limited to managers and functional heads of procurement and materiel management Contributions to green procurement policy objectives are included in the performance evaluations of managers and functional heads of procurement and materiel management
Procurement Processes and Controls 88% For procurement other than using Acquisition Cards: over 88% All purchasing activities at NRCan must be entered into the departmental procurement module. All transactions outside of acquisition card purchases have a mandatory field that must be completed to indicate if the purchase is green or not. For service transactions valued at over $5,000, a mandatory checklist, which includes environmental considerations, is completed by the RC Manager.

Part B: Use of Green Consolidated Procurement Instruments


Good/Service Target as % (as reported in 2010-11 RPP) Actual Results as % Description/Comments
Photocopier rental and IT Hardware 50% 54% were Call-ups against PWGSC-issued consolidated procurement instruments.

NRCan will continue to use standing offers put in place by PWGSC for consolidated green procurement. These standing offers cover 10 mandatory commodities, including office supplies and devices and fuels, lubricants, oils, and waxes. 

Pre-Competed Procurement Instruments (PCPIs) are used in accordance with the Way Forward initiative and employees of NRCan are encouraged to use PCPIs when possible whether they fall under the mandatory commodity list or not.

Part C: Reduction Initiatives for Specific Goods


Consumable/Asset Target as % Reduction or # per FTE Actual Results as % Reduction or # per FTE Description/Comments
Printing devices 1 : 3
(i.e. the ratio of printers to employees is one to three)
1 : 3

Printing unit figures were determined using a combination of methods including: Web Jet Admin tool, LANDesk network discovery, procurement and physical inventory.
Although building occupancy levels and security considerations are factors, space configuration is perhaps the largest challenge in the distribution of printing units at NRCan. Many of the work areas are lab environments located in older buildings with accessibility issues.
The number of employees was determined via PeopleSoft and the NRCan Directory of People and Services (DPS).
Roles and responsibilities: The Shared Services Office’s Information and Technology Services is the division responsible for printer distribution and have begun the process of printer consolidation.

Although printer placement is determined on a case by case basis, some of the strategies for reduction are the increased use of multifunction printers and the decreased use of personal (local) printers.
Although the reduction of printers does not necessarily mean a reduction of printing, it has been estimated that a goal of an 8 : 1 ratio will still reduce power consumption by 25% and significantly decrease the amount of e-waste produced. 

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Natural Sciences and Engineering Research Council of Canada

Green Procurement

NSERC is in the initial phase of establishing formal green procurement targets and initiatives. In the meantime NSERC is ensuring compliancy with the Policy on Green Procurement by applying the Green Procurement Principles when acquiring goods and services by utilizing PWGSC’s mandatory “green” procurement tools whenever viable. (I.e. Standing Offers). NSERC makes concerted efforts to consider environmentally friendly products in its procurement processes, in best effort to reduce our carbon footprint.

In the coming year, targets and procedural policies will be established. An in depth review will be done throughout the department as part of the engagement activities in the context of the Policy implementation. This review will be a consultative approach to review staff training, acquisition card programs, multi-functional printer utilization and efficiency and will also identify commodity areas that will form the basis of an initial round of target-setting.

Environmental performance considerations will be embedded into the procurement methodology process whenever viable, taking into consideration best-value, performance, quality and availability. The objective is to make green procurement practices a seamless and integral part of both NSERC and the federal government's best practices.

Even though it has not yet established green procurement targets, NSERC continues its contribution to the protection of the environment by using green procurement standing offers whenever possible, buying high-content recycled paper, and recycling spent batteries as well as empty toner cartridges used in office printers. Other initiatives include documentation on an intranet site rather than printing multiple copies for internal distribution.

Researching further opportunities for green procurement is a continuous process for NSERC.

Part A: Green Procurement Capacity Building


Activity Target as % (as reported in 2010–11 RPP) Actual Results as % Description/Comments
1a. Training for Procurement and Materiel Management Staff - - All procurement personnel will complete the Green Procurement (C215 course) in 2011-12.
1b.Training for Acquisition Cardholders - - In-house alternative training will be developed in 2011-12 and will be delivered to acquisition cardholders in 2012-13. Training will be provided on an ongoing basis as new acquisition cards are issued to employees.
2. Performance Evaluations - - NSERC will identify key managers and functional heads of procurement and material management and will ensure that environmental considerations related to green procurement initiatives are incorporated into their performance objectives for FY 2011-12
3. Procurement Processes and Controls - - NSERC will review its materiel management and procurement procedures and will review system specifications and capability to provide hard data to track monitor and report on green procurement targets and initiatives in line with Government of Canada direction.

Part B: Use of Green Consolidated Procurement Instruments


Good/Service Target as % (as reported in 2010–11 RPP) Actual Results as % Description/Comments
Office Supplies - - NSERC will Increase the use of PWGSC Standing Offers to procure “green” items. Benchmark will be established in 2011-12.
Computer / laptop - - Desktops and laptops are purchased using a Standing Offer call-up.

Part C: Reduction Initiatives for Specific Goods


Consumable/Asset Target as % Reduction or # per FTE Actual Results as % Reduction or # per FTE Description/Comments
Office supplies - - Functional office supplies are re-used as offices are vacated. Employees are strongly encouraged to select from these items at a self-served store location. When possible NSERC purchases recycled paper notebooks for FTE’s.

NSERC capitalizes on available opportunities to purchase goods that are representative of best value and are also beneficial to the environment.
Office Furniture - - Surplus furniture resulting from vacated offices is retrofitted, inventoried, stored and reissued. When determining value for money NSERC considers the life-cycle costs of assets rather then focusing only on the up-front acquisition costs.
Batteries - - NSERC has integrated a recovery program for used batteries into its operations.
Paper - - NSERC reduced paper consumption by effectively using computers and other technology. The implementation of the online submission for applications for some of its funding programs has translated into a 28 % saving of printing cost.

In addition, all office printing equipment defaults to double sided. The paper used contains recycled fibres. NSERC’s letterhead paper contains vegetable based inks with environmentally friendly varnishes that are a part of the Eco-Mark program.
Printing Cartridges - - NSERC continues to adhere to the toner cartridge recycling program. NSERC’s letterhead paper is printed using vegetable based inks with environmentally friendly varnishes that are a part of the Eco-Mark program.
Paper Agendas, Calendars and Planners - - NSERC has been promoting the use of electronic tools or software such as Microsoft Outlook instead of paper agendas, planners, and calendars.

When possible NSERC purchases recycled paper notebooks for FTE’s.
Computers - - Computers are disposed of in an environmentally friendly manner with a strong preference for reuse through initiatives such as the Computers for Schools program and by using PWGSC’s Crown Assets Disposal auction site. When disposal is necessary, NSERC uses approved companies in the provincial e-cycling program.

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Office of the Commissioner of Lobbying of Canada

Green Procurement

The Office of the Commissioner of Lobbying (OCL) has made some progress towards integrating environmental performance considerations into its procurement decision-making processes.

In 2010-2011, the OCL's employee whose responsibilities include procurement and material management completed formal green procurement training online with the Canada School of Public Service.

Even though OCL has not yet established green procurement targets, it is contributing to the protection of the environment by using green procurement instruments whenever possible, buying high-content recycled paper, purchasing rechargeable batteries as well as recycling spent batteries and empty toner cartridges used in office printers.

Other initiatives include printing the OCL's annual report and investigation reports on 100% recycled paper, double-sided printing of documents whenever possible, circulating documents of interest and/or making them available on a shared computer drive rather than printing multiple copies for internal distribution, and using the OCL's website as the preferred means for public distribution of information and corporate publications.

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Office of the Commissioner of Official Languages

Green Procurement

Use of Green Consolidated Procurement Instruments

OCOL is contributing to the protection of the environment within its procurement activities by taking into account environmental considerations. While OCOL has not yet established its own specific green procurement targets, it relies on established PWGSC Standing Offer arrangements for the acquisition of a large majority of its goods and services. 

Initiatives include, but are not restricted to, the following:

  • Buying high-content recycled paper, which is used for all in-house printing activities
  • Recycling toner cartridges used in office printers
  • Reducing the number of replacement printers
  • Ensuring new printers have print duplex settings
  • Ensuring photocopiers are identified as network printers
  • Replacing servers with models that require less energy and produce less heat
  • Use of a hybrid vehicle

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Office of the Superintendent of Financial Institutions

Green Procurement

Part A: Green Procurement Capacity Building

Activity Target as % (as reported in 2010–11 RPP) Actual Results as % Description/Comments
1a. Training for Procurement
and Materiel Management Staff
50% 50% The training of the Procurement and Materiel Management Staff will be achieved by completing the online Canada School of Public Service course - C215 Green Procurement.
1b. Training for Acquisition Cardholders 10% 10% The training of some Acquisition Cardholders was achieved through green conferences for key cardholders.
2. Performance Evaluations 50% 0% Although green procurement was not explicitly identified in the performance evaluations for the two managers responsible for procurement, these managers sought and took advantage of green options where available.
3. Procurement Processes and Controls N/A N/A OSFI’s procurement needs are largely met by government-wide commodity management processes and vehicles established by Public Works and Government Services Canada (PWGSC). Environmental benefits achieved are the same as those identified by PWGSC in the establishment of these processes and vehicles.

Part B: Use of Green Consolidated Procurement Instruments

Good/Service Target as % (as reported in 2010–11 RPP) Actual Results as % Description/Comments
Paper 75% 75% Paper is procured against PWGSC green consolidated instruments.
Printers 50% 100% All new leases for printers were against PWGSC green consolidated instruments.
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Parks Canada Agency

Green Procurement

Meeting Policy Requirements

1. Has the department incorporated environmental performance considerations in its procurement decision-making processes?

Yes

2. Summary of initiatives to incorporate environmental performance considerations in procurement decision-making processes:

1. The Parks Canada Light Fleet Vehicle Management Directive (2010) establishes a process that requires Director General approval of light fleet vehicles that do not meet predetermined environmental criteria.

2. The Parks Canada Environmental Management Directive (2009) establishes three Green Procurement goals relating to life cycle management, to procure from the PWGSC Green Standing Offers and that procurement staff complete the online green procurement training course.

3. Results achieved:

A review of overall results is underway, specifically we are able to confirm the following:
1. A greater proportion of vehicles procured meet the predetermined environmental criteria.

2. Procurement staff is being encouraged to complete the online Green Procurement course offered by the Canada School of Public Service (CSPS). Green procurement clauses have also been added as standard for all service contracts.

4. Contributions to facilitate government-wide implementation of green procurement:

Parks Canada continues to use Standing Offers and other procurement tools that encourage green procurement practices.

Parks Canada has participated and will continue to participate in Green Procurement Forums and Working Groups.


Green Procurement Targets

5. Has the department established green procurement targets?

Yes

6. Summary of green procurement targets:

The green procurement targets listed below are based on the Greening Government Operations targets under the Federal Sustainable Development Strategy.

1. Electronic and Electrical Waste
Target: By March 31, 2014, Parks Canada will dispose of electronic and electrical equipment in an environmentally sound manner.

2. Printing Unit Reduction
Target:
By March 31, 2013, Parks Canada will have an average ratio of 8:1 employees to printing devices.

3. Paper Consumption
Target: By March 31, 2014, Parks Canada will reduce office paper consumption per employee by 20%.

4. Green Meetings
Target:
By March 31, 2012, Parks Canada will adopt a guide for greening meetings.
Note: Green meetings are those that incorporate environmental considerations into every aspect of the meeting, from planning to clean-up, in order to minimize the impact on the environment.

5. Vehicle Purchasing
Target:
By March 31, 2014, 75% of vehicles purchased annually will be from the Parks Canada Preauthorized Vehicle List.
Note: The Parks Canada Preauthorized Vehicle List includes vehicles that meet specific criteria such as fuel-efficiency as described in the Light Fleet Vehicle Management Directive (2010).

6. Office Equipment Purchasing
Target:
By March 31, 2014, 90% of printers, photocopiers, and multi-functional devices will have environmental features such as duplex printing capability or automatic shutoff mode. Target: By April 1, 2012, all office computers will have a minimum lifespan of three years, to reduce electronic waste.

7. Procurement Decision-making - Training and Evaluation
Target:
By April 1, 2012, 75% of procurement and contracting personnel will receive green procurement training.
Target: By April 1, 2012, environmental considerations will be incorporated into the performance evaluations of all managers and functional leads of procurement and contracting.
Target:
By April 1, 2013, 75% of identified management processes and controls, relating to procurement and contracting will incorporate environmental considerations.

7. Results achieved:
In progress. Targets were developed in 2010/11 and approved for inclusion in the 2011/12 – 2014/15 RPP by Parks Canada Agency Executive Management Committee
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Parole Board of Canada

Green Procurement

Meeting Policy Requirements


1. Has the department incorporated environmental performance considerations in its procurement decision-making processes?

Yes, however, because of the small size of the Board and the limited amount of procurement, these considerations are largely irrelevant.

2. Summary of initiatives to incorporate environmental performance considerations in procurement decision-making processes:

As part of the fleet vehicle procurement process, the Board abides by the Alternative Fuels Act and reports yearly.

3. Results achieved:

Vehicles adhere to Alternative Fuels Act.

4. Contributions to facilitate government-wide implementation of green procurement:

Not applicable


Green Procurement Targets


5. Has the department established green procurement targets?

No

6. Summary of green procurement targets:

Not applicable

7. Results achieved:

Not applicable

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Patented Medicine Prices Review Board

Green Procurement


Part A: Green Procurement Capacity Building
Activity Target as % (as reported in 2010–11 RPP) Actual Results as % Description/Comments
1a. Training for Procurement
and Materiel Management Staff
25% 50% As a micro-organization, the Patented Medicine Prices Review Board (PMPRB) does not have full FTEs dedicated to Procurement and/or Materiel Management. 50% of the staff that have procurement and material management included in their responsibilities have taken the Canada School of Public Service course C215.
1b. Training for Acquisition Cardholders 50% 50%  50% the staff with acquisition cards had completed green procurement training by the end of the 2010–11 fiscal year.
2. Performance Evaluations 100% 100% Green procurement performance was included in performance assessments for 2010-2011 and additional commitments have been included in 2011-2012 performance objectives.
3. Procurement Processes and Controls     The PMPRB, as a small agency, takes advantage of the guidance and procurement instruments provided by PWGSC.  As such, the use of standing offers ensures that environmental attributes of suppliers are considered. In those rare instances where an item is not available through a standing offer, the PMPRB works with Public Works and Government Services (PWGSC) to arrange the procurement.

Part B: Use of Green Consolidated Procurement Instruments
Good/Service Target as % (as reported in 2010–11 RPP) Actual Results as % Description/Comments
IT Hardware 25% 100% All IT procurements in 2010-2011 were done using green consolidated procurement instruments as designated by PWGSC.
Paper 80% 100% All of the paper ordered in 2010-2011 was recycled white paper. 
Printer toners 50% 65% Of the 46 toner cartridges ordered, 30 of them were remanufactured toner, 16 were originals, and all empty toner cartridges were returned to be recycled.
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Privy Council Office

Green Procurement

Part A: Green Procurement Capacity Building

Performance Measures for Part A

Number of procurement and materiel management staff with formal green procurement training (e.g., Canada School of Public Service course C215 or an in-house, tailored alternative) relative to total number of procurement and materiel management staff.

Number of acquisition cardholders with formal green procurement training (e.g., Canada School of Public Service course C215 or an in-house, tailored alternative) relative to total number of acquisition cardholders.

Number of performance evaluations of managers and functional heads of procurement and materiel management that incorporate environmental considerations relative to total number of performance evaluations of managers and functional heads of procurement and materiel management.

Number of departmental procurement processes and controls that incorporate environmental considerations relative to total number of departmental procurement processes and controls that should address environmental considerations. Alternatively, departments and agencies can report on progress to improve the integration of environmental considerations in management processes and controls relative to procurement.


Activity Target as % (as reported in 2010–11 RPP) Actual Results as % Description/Comments
Training for Procurement and Materiel Management Staff n/a n/a PCO procurement staff have the Canada School of Public Service’s Green Procurement course included in their annual learning plans. Currently 65% of procurement staff have completed the training, and the balance of employees are expected to complete the training by the end of fiscal year 2011-12. New staff must complete the required green procurement training within six months of joining PCO.
Training for Acquisition Cardholders n/a n/a PCO is developing a green procurement strategy and appropriate measurements for training, which will be reported on in the 2011-12 Departmental Performance Report (DPR).
Performance Evaluations n/a n/a PCO is developing a green procurement strategy and appropriate measurements for performance evaluations will be reported on in the 2011-12 DPR.
Procurement Processes and Controls n/a n/a PCO utilizes Public Works and Government Services Canada (PWGSC) green consolidated procurement instruments, when appropriate, for goods purchases; including paper, office supplies, and furniture and information technology equipment.

Part B: Use of Green Consolidated Procurement Instruments

Performance Measures for Part B

Dollar value of purchases against green consolidated procurement instruments (as designated by Public Works and Government Services Canada [PWGSC]) for a specified good or service relative to total dollar value of purchases for that good or service.

Dollar value of purchases that incorporate environmental considerations for a good or service relative to total dollar value of purchases for that good or service. (This performance measure applies when a green consolidated procurement instrument, as designated by PWGSC, was not used or was unavailable for the specified good or service.)


Good/Service Target as % (as reported in 2010–11 RPP) Actual Results as % Description/Comments
Office Paper n/a 100 All PCO office paper was purchased against a green consolidated procurement instrument.
Printers n/a 100 All PCO printers were purchased against a green consolidated procurement instrument.
Fleet n/a 100 PCO has a small fleet of predominantly executive vehicles. All vehicles are purchased against green consolidated procurement instruments in accordance with the Government Motor Vehicles Ordering Guide and Executive Vehicle Listings.

Part C: Reduction Initiatives for Specific Goods

Performance Measure for Part C

Total quantity of a consumable purchased (e.g., paper) or an asset owned or leased (e.g., printing devices) relative to total number of full-time equivalents (FTEs).  


Consumable/Asset Target as % Reduction or # per FTE Actual Results as % Reduction or # per FTE Description/Comments
  n/a n/a In 2010-11, PCO launched an office print study to establish baseline measures and determine strategies to reduce office print. A goal of this study will be a reduction in print devices and print volumes which will reduce consumption of print consumables. Similarly, this will enable the establishment of measures and reduction targets for future years.

Note: PCO acquires and manages its major assets centrally through the Corporate Services Branch. PCO is developing a greening strategy for operations. This strategy will be complete by fiscal year end 2012. In addition, PCO has initiated steps to raise awareness of staff and management and to ensure that procurement staff are trained on government standards and expectations.

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Public Health Agency of Canada

Green Procurement


Part A: Green Procurement Capacity Building
Activity 2010-11
Target as %
2010-11 Actual
Results
Description/Performance Summary
Training for Procurement and Materiel Management Staff 90% 100% The Procurement and Materiel Management staff members complete the CSPS C215 Green Procurement course or in-house equivalent training within their first year: 100% of the current Procurement and Materiel Management staff have completed the C215 course or the in-house training on contracts.
Training for Acquisition Cardholders 75% 100% A green procurement component was added to the mandatory training for credit card holders in December 2008.
Performance Evaluations 100% 100% All three managers incorporated green procurement component in their performance evaluation.
Procurement Processes and Controls 100% 100% A mandatory green procurement field was incorporated in the financial system (SAP) in February 2009. For transactions by credit card the green field now applies.

A1. Green Procurement for Goods and Services1
Activity 2009-10 Baseline 2010-11 Actual Results

1 This table has been added to PHAC's 2010-11 Departmental Performance Report (DPR) to allow for reporting against commitments made in the 2009-10 DPR, which continue forward into the 2011-12 fiscal year and beyond.

# of Contracts Issued for Purchased Goods and Services by Green Procurement Attribute
  • 3171 Unknown Attributes;
  • 72 Environmental Attributes of Supplier;
  • 41 Uncertified Environmental Attribute;
  • 67 Certified Environmental Attribute;
  • 22 Recycled Content; and
  • 1480 No Environmental Attribute.
  • 2703 Unknown Attributes;
  • 55 Environmental Attributes of Supplier;
  • 4 Uncertified Environmental Attribute;
  • 50 Certified Environmental Attribute;
  • 8 Recycled Content; and
  • 50 No Environmental Attribute.
Dollar Value of Purchased Goods and Services by Green Procurement Attribute
  • $125.7M Unknown Attributes;
  • $20.1M Environmental Attributes of Supplier;
  • $0.6M Uncertified Environmental Attribute;
  • $1.4M Certified Environmental Attribute;
  • $0.1M Recycled Content; and
  • $364.6M No Environmental Attribute.
  • $49.2M Unknown Attributes;
  • $1.6M Environmental Attributes of Supplier;
  • $0.3M Uncertified Environmental Attribute;
  • $2.0M Certified Environmental Attribute;
  • $0.6M Recycled Content; and
  • $134.2M No Environmental Attribute.

Part B: Use of Green Consolidated Procurement Instruments
Good / Service 2010-11 Target
as %
2010-11 Level as Description/ Performance Summary
$ %
Furniture 99 $700,493 89% PHAC used PWGSC's Standing Offer to purchase furniture, which makes the distinction on the environmental attributes of the suppliers or the product. The reported numbers exclude credit card transactions. The 2010-11 level is lower than the target due to a gap in the service of the Standing Offer in February and March 2011.
Imaging Devices 99 $436,075 100% PHAC used PWGSC Standing Offer to lease photocopiers and multi-function devices. The reported numbers exclude credit card transactions.

Part C: Reduction Initiatives for Specific Goods (Optional/Where Applicable)
Consumable /
Asset
2008-09 Level as ratio # Per FTE 2010-11 Target 2010-11 Actual Results Description/ Performance
Summary

*The Agency is in the process of developing a third laboratory, the JC Wilt Infectious Diseases Research Centre in Winnipeg, Manitoba, which is not included in this information.

Energy use in two Agency-owned laboratories* 7,939.4 tonnes GHG / 650 FTEs -1% GHG per degree of heating/cooling per occupant under normal operating conditions Data not available Data not available
Electricity use in two rented, fully-occupied office buildings 3,485,818 kwh / 557 FTEs 0% increase in
electricity use per
occupant per
degree of cooling
under normal
operating conditions
Data not available Data not available

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Public Safety Canada

Green Procurement

Green Procurement Capacity Building


Green Procurement Capacity Building
Activity Target as % (as reported in 2010–11 RPP) Actual Results as % Description/Comments
Training for Procurement and Materiel Management Staff 100 100 For the purpose of this exercise, "Staff" includes departmental employees of its Contracting and Procurement Unit exclusively.
Training for Acquisition Cardholders 90 64

In 2010-11, Public Safety Canada did not receive the anticipated uptake for the "Green Procurement" course; as a result, all new acquisition cardholders are required to take the course prior to receiving the card. Individuals with legacy cards have until August 2011 to take the course or the card will be suspended The Department has taken steps to reinforce this process.

In addition, Public Safety Canada recognizes that gaps exist with its current tracking system. The Department will continue to establish measures to ensure identified gaps are addressed to maintain data integrity (from the department Acquisition Card Log).

Performance Evaluations N/A 100 All managers as well as functional heads of procurement and materiel management, incorporated environmental considerations into individual performance evaluations. This includes the development of a departmental Green Procurement Policy, the update of the departmental Sustainable Development Strategy, as well as the development of a training course on the proper usage of acquisition cards.
Procurement Processes and Controls N/A   In 2010-11, the CPU scanned and sent contracts to clients electronically. This allowed clients to print only pages requiring signatures. In addition, the CPU used RDIMS as a means to provide clients with comments on Statements of Work electronically. This allowed clients to ensure appropriate information management of contracts; and that contracts were safe, secure and accessible as information resources of business value.

Use of Green Consolidated Procurement Instruments


Use of Green Consolidated Procurement Instruments
Good/Service Target as % (as reported in 2010–11 RPP) Actual Results as % Description/Comments
Paper 100 83 Some of the aging IT assets (printers, scanners, copiers, etc.) could not use recycled paper. All new assets procured by the Department use recycled paper.
Toner 95 78 Some of the departmental suppliers could not provide remanufactured toner cartridges. The Department will continue to ensure it includes environmental considerations in purchasing decisions, in conjunction with traditional interests of price, performance and availability.
Photocopiers 100 100 All photocopiers were purchased under the PWGSC Standing Offer declared as "Green".
Envelopes 100 94 Public Safety Canada continued to phase out the usage of non-recycled paper envelopes for official corporate communications.
IT Hardware 100 100 All IT hardware was purchased under the PWGSC Standing Offer declared as "Green".

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Public Service Commission of Canada

Green Procurement

Part A: Green procurement capacity building

Performance measures for Part A

1a. Number of procurement and materiel management staff with formal green procurement training (e.g., Canada School of Public Service (CSPS) course C215 or an in-house, tailored alternative) relative to total number of procurement and materiel management staff.

1b. Number of acquisition cardholders with formal green procurement training (e.g., CSPS course C215 or an in-house, tailored alternative) relative to total number of acquisition cardholders.

2. Number of performance evaluations of managers and functional heads of procurement and materiel management that incorporate environmental considerations relative to total number of performance evaluations of managers and functional heads of procurement and materiel management.

3. Number of organizational procurement processes and controls that incorporate environmental considerations relative to total number of organizational procurement processes and controls that should address environmental considerations. Alternatively, departments and agencies can report on progress to improve the integration of environmental considerations in management processes and controls relative to procurement.

Activity Target as % (as reported in 2010–2011 RPP) Actual Results as % Description/Comments
Training for procurement and materiel management staff No data available 33% The Public Service Commission (PSC) did not report on training for Procurement Staff in the Report on Plans and Priorities (RPP)

Currently, 33% of the PSC’s procurement and materiel management staff have formal green procurement training (CSPS course C215)
Training for acquisition cardholders No data available No data available The PSC did not report on green procurement training for acquisition cardholders in the 2010-2011 RPP
Performance Evaluations No data available No data available No environmental considerations formed part of the Chief of Procurement Services Performance Evaluation
Procurement Processes and Controls No data available No data available

As stated in the 2010-2011 RPP, the existing PSC Sustainable Development Policy and related guidelines developed in 2007 remain in effect. In addition to providing recommendations to employees on ways to go "green" within their office environment, the policy identified corporate "greening" initiatives that took effect immediately upon release of the new policy. For the PSC, these initiatives include the recommended use of refillable/remanufactured cartridges for all printers and photocopiers, the return of used cartridges for recycling, the purchase and use of recycled paper products as well as the reduction of paper use through the setting of printer defaults to duplexing (double-sided)

The PSC has implemented several initiatives to address environmental issues associated with the procurement of goods and services:

  • All of the PSC's solicitation documents include the following clause regarding green procurement and services:

    Green Procurement and Services: “The contractor should make every effort to ensure that all documents prepared or delivered are printed double-sided on Ecology certified recycled paper or on paper with equivalent post-consumer recycled content to the full extent to which it is procurable";

  • The PSC only provides electronic references of its General Conditions, Supplementary Conditions and Terms of Payment in all of its solicitation documents;

  • In the future, the PSC will only provide electronic references of its General Conditions for contractual agreements. This will reduce the document size from approximately 20 pages to approximately 8 pages;

  • All of the PSC's contractual documents are printed double-sided;

  • Whenever possible, the PSC posts its solicitation documents on-line (MERX);

  • Even though the PSC has significantly reduced the number of printers in use and continues to do so, it has initiated a review of its photocopier fleet with intent to optimize it with regards to usage and to identify potential redundancies (especially considering the move to Gatineau in 2013);

  • The PSC  participates in the Green Procurement Forum; and

  • The PSC purchases most of its goods using standing offers established by Public Works and Government Services Canada (PWGSC) that relate to green products/services.

The PSC continues to address green procurement through its internal investment planning processes and has met the initiatives outlined in the 2010-2011 RPP:

  • The PSC has identified a Green Procurement Representative;

  • The PSC has identified an Associate Deputy Minister-level environment champion;

  • The PSC continues to make use of Request for Volume Discount for information technology (IT) equipment with PWGSC;

  • The PSC has put in place a Hardware Evergreen Plan; and

  • The PSC continues to dispose of all PSC IT equipment no longer in use through the “Computers for Schools” Program or the PWGSC “E-Waste” Program

Part B: Use of green consolidated procurement instruments

Performance measures for Part B

Dollar value of purchases against green consolidated procurement instruments (as designated by PWGSC) for specified goods or services relative to total dollar value of purchases for them.

Dollar value of purchases that incorporate environmental considerations for goods or services relative to total dollar value of purchases for them. (This performance measure applies when a green consolidated procurement instrument, as designated by PWGSC, was not used or was unavailable for the specified goods or services.)

Goods/Services Target as %
(as reported in 2010–2011 RPP)
Actual Results as % Description/Comments
Goods (including IT products) No data available No data available In light of the PSC’s buying patterns, the PSC did not see the need to establish its own specific green procurement targets, since it relies mainly on pre-established PWGSC Standing Offers and Supply Arrangements for the acquisition of the majority of its goods

Part C: Reduction initiatives for specific goods

(optional/where applicable)

Performance measure for Part C

Total quantity of a consumable purchased (e.g., paper) or an asset owned or leased (e.g., printing devices) relative to total number of full-time equivalents (FTEs).

Consumable/Asset Target as % Reduction or # per FTE Actual Results as % Reduction or # per FTE Description/Comments
Printing devices No data available No data available The PSC did not establish targets in the 2010-2011 RPP

Currently in the National Capital Region (NCR), the PSC operates on the basis of 7.6 FTEs per printing device

The PSC is also presently undertaking a review of its printing devices and is aiming to establish a target of approximately 30 FTEs per printing device for the NCR once it moves to a new building in Gatineau in 2013
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Public Works and Government Services Canada

Green Procurement

Green Procurement Capacity Building

Part A: Green Procurement Capacity Building

Performance Measures For Part A:

1a. Number of procurement and materiel management staff with formal green procurement training (e.g., C215 or in-house tailored alternative) relative to total number of procurement and materiel management staff.

1b. Number of acquisition cardholders with formal green procurement training (e.g., C215 or in-house tailored alternative) relative to total number of acquisition cardholders.

2. Number of performance evaluations of managers and functional heads of procurement and materiel management that incorporate environmental considerations relative to total number of performance evaluations of managers and functional heads of procurement and materiel management.

3. Number of departmental procurement processes and controls that incorporate environmental considerations relative to total number of departmental procurement processes and controls that should address environmental considerations. Alternatively, departments and agencies can report on progress to improve the integration of environmental considerations in management processes and controls relative to procurement.


Activity Target as % (as reported in 2010–11 RPP) Actual Results as % Description/Comments
Training for Procurement and Materiel Management Staff

90% of Materiel Managers and Procurement Personnel

87% of Materiel Managers and Procurement Personnel department-wide

100% of designated Corporate Services, Strategic Policy Branch and Regional Corporate Services, Strategic Management and Communications staff which conduct procurement activities for PWGSC received green procurement training (43 trained / 43 designated)

Due to staff turnover and the shear volume of staff conducting procurement on behalf of other government departments, 85% of Acquisitions Branch procurement personnel received green procurement training (383 trained / 449 designated)

As a result, the departmental result fell slightly short of the 90% target (87%, or 426 trained / 492 designated).

Training for Acquisition Cardholders

90% of Acquisition Cardholders 

100%

Since all new Acquisition Cardholders must complete green procurement training in order to receive their acquisition card, the actual results for this activity (100%) exceeds the target of 90%). All previous cardholders who have not completed the training had their acquisition cards cancelled.

Performance Evaluations

All identified managers and functional heads will have environmental consideration clauses incorporated into their performance evaluations for the 2011 – 12 fiscal year.

100%

Department – wide 117 managers and functional heads who should have environmental considerations included in their performance evaluations for 2011-2012, have been identified.

A suite of sample clauses has been disseminated to all identified managers and functional heads for the 2011-12 fiscal year performance evaluations.

Monitoring will be accomplished through the performance management cycle already in place.

Procurement Processes and Controls

By March 31, 2011, all identified management processes and controls, relating to procurement, will have incorporated environmental considerations.

100%

Environmental considerations have been included in Contract Management Control Framework, Contract Management Guide and DP 99 Policy on Procurement, key policy instruments that govern management controls


Part B: Use of Green Consolidated Procurement Instruments

Performance Measures For Part B:

Dollar value of purchases against green consolidated procurement instruments (as designated by PWGSC) for a specified good or service relative to total dollar value of purchases for that good or service.

Dollar value of purchases that incorporate environmental considerations for a good or service relative to total dollar value of purchases for that good or service (This performance measure applies when a green consolidated procurement instrument as designated by PWGSC was not used or was unavailable for the specified good or service).


Good/Service Target as % (as reported in 2010–11 RPP) Actual Results as % Description/Comments

IT Hardware (includes: desktops, notebooks, servers, and thin clients)

100%

98%

There are operational requirements that occasionally require the purchase of IT hardware items (i.e. iPads for testing) that are not included in green consolidated procurement instruments.

Vehicles

100%

100%

Achieved 100% result. Light duty vehicle purchases incorporated environmental considerations (e.g., clean diesel engines, fuel consumption / km, etc.) However, operational requirements (e.g., towing capacity, off-road use, cargo capacity, etc) resulted in exceptions for non-light duty vehicles.


Part C: Reduction Initiatives for Specific Goods

Performance Measure For Part C:

Total quantity of a consumable purchased (e.g., paper) or an asset owned/leased (e.g., printing devices) relative to total number of full time employees (FTE).


Consumable/Asset Target as % Reduction or # per FTE Actual Results as % Reduction or # per FTE Description/Comments

Paper – Double-sided Printing by Default (on networked resources)

60% of printed pages on networked devices will be double-sided in the NCA.

Not available

Reporting of this commitment has been discontinued because PWGSC no longer tracks duplex printing data due to a systems change. However, PWGSC will be tracking paper reduction in accordance with target 8.8 of the Federal Sustainable Development Strategy.

Printing Devices

By March 31, 2011, achieve a minimum average ratio of office employees to printing device of 4:1, where building occupancy levels and space configuration apply.

5.83:1

The target has been exceeded.

PWGSC has launched the Information Technology Asset Alignment Project (ITAAP) to promote the reduction of Printing devices and to track and monitor these efforts.


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Royal Canadian Mounted Police

Green Procurement

Green Procurement Capacity Building


Activity Target as % (as reported in 2010–11 RPP) Actual Results as % Description/Comments
Training for Procurement and Materiel Management Staff 95%
93%

Efforts are consistently being made to have existing procurement and material management staff and all new staff trained.

In order to increase compliance, a new method for tracking employees who require formal green procurement has been adopted.

Training for Acquisition Cardholders 100%
0%

Acquisition card training materials are in the process of being revised. Once completed, all new acquisition cardholders will receive this training. Due to resource constraints and competing priorities, the expected progress in the area of green procurement training for all new acquisition cardholders during fiscal year 2010-11 was not met.

The RCMP’s Procurement and Contracting Branch is currently consulting with Finance branch in order to update the acquisition card training material to include green procurement considerations. The acquisition card training is mandatory and is provided to all new cardholders.

Performance Evaluations 100%
0% Although environmental considerations were not directly reflected on the performance evaluations and functional heads, managers did achieve their objectives related to formal green procurement training for procurement and materiel management staff, the use of consolidated procurement instruments, and a reduction initiative for specific goods. Efforts are being made for future years to incorporate environmental considerations in the performance evaluations of procurement directors.
Procurement Processes and Controls 30%  

In February 2009, the RCMP established a Green Procurement Working Group whose mandate included examining and developing appropriate processes and controls. In fiscal year 2010-11, the main members of the Green Procurement Working Group moved on to other positions and, as a result, the progress being made on some of the groups’ initiatives was stalled. In 2011-12, the working group will be re-established with the goal of implementing initiatives that were previously proposed, as well as moving forward with new ideas to "green" RCMP business. For instance, the RCMP is exploring the possibility of adding additional reporting fields to its integrated financial management system to better track and report on green procurement initiatives.

Results achieved to date include:

  • all computers, printers, copiers, and scanners purchased or leased have Energy Star approval
  • a number of Procurement Officers attended various information sessions held by PWGSC which were designed to increase awareness for green procurement considerations and tools available to promote green procurement
  • all solicitation and contract templates include a clause encouraging suppliers to employ a number of environmental considerations when preparing their bid proposals
  • the majority of requisitions being sent to PWGSC and copies of contracts sent to suppliers and clients are being sent via email as opposed to fax, which cuts down on the amount of paper and ink used
  • training material provided to Unit Commanders now includes an element for green procurement considerations
  • where available, green consolidated procurement instruments are used

Use of Green Consolidated Procurement Instruments


Good/Service Target as % (as reported in 2010–11 RPP) Actual Results as % Description/Comments
IT Hardware 50%
51%
The RCMP was successful in meeting targets related to the use of green consolidated procurement instruments.
For future years, the RCMP is exploring the possibility of adding additional reporting fields to its integrated financial management system to better track and report on green procurement initiatives.
Office Furniture 15% 33%
Passenger motor vehicles 70% 83%

Reduction Initiatives for Specific Goods


Consumable/Asset Target as % Reduction or # per FTE Actual Results as % Reduction or # per FTE Description/Comments

Percentage of E10 blended fuel purchased by the RCMP

7% 7% The RCMP was successful in reaching its target related to E10 blended fuel purchases. For comparative purposes, the E10 percentage to overall fuel purchased in 2009-10 was 4.5%. Moving forward, the RCMP will focus on procuring hybrid vehicles and/or vehicles with the best in-class fuel efficiency to reduce the total amount of fuel purchased.

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Social Sciences and Humanities Research Council

Green Procurement

SSHRC made concerted efforts to consider environmentally friendly products in its procurement processes, and to reduce its carbon footprint. In 2010-11, SSHRC entered into the initial phase of establishing formal green procurement targets and initiatives. In the meantime, SSHRC has ensured compliance with the Policy on Green Procurement by applying the policy’s green procurement principles, including using Public Works and Government Services Canada’s (PWGSC) mandatory green procurement tools whenever viable (i.e., for standing offers) in acquiring goods and services.

In the coming year, SSHRC will establish green procurement targets and procedural policies. An in-depth review will be performed throughout the organization as part of engagement activities related to policy implementation. Through this consultative approach, SSHRC will review staff training, acquisition card programs, multifunctional printer use and efficiency, and will identify commodity areas that will form the basis of an initial round of target-setting.

Environmental performance considerations will be embedded into the procurement methodology and process whenever viable, taking into consideration best value, performance, quality and availability. The objective is to make green procurement practices a seamless and integral part of SSHRC’s best practices.

SSHRC has also continued to contribute to the protection of the environment by using green procurement standing offers whenever possible, buying high-content recycled paper, and recycling spent batteries as well as empty toner cartridges used in office printers. Other initiatives include posting documentation on an intranet site rather than printing multiple copies for internal distribution.

SSHRC also continues to research further opportunities for green procurement as part of a continuous process.

Part A: Green Procurement Capacity Building

Activity Target as % Actual Results as % Description/Comments
1a. Training for Procurement and Materiel Management Staff  -   -  All procurement personnel will complete the Green Procurement course (C215) in 2011-12.
1b. Training for Acquisition Cardholders  -   -  In-house alternative training will be developed in 2011-12 and will be delivered to acquisition cardholders in 2012-13. Training will be provided on an ongoing basis as new acquisition cards are issued to employees.
2. Performance Evaluations  -   -  SSHRC will identify key managers and functional heads of procurement and materiel management, and will ensure that environmental considerations related to green procurement initiatives are incorporated into their performance objectives for 2011-12.
3. Procurement Processes and Controls  -   -  SSHRC will review its materiel management and procurement procedures, and will review system specifications and capability in order to provide hard data for use in tracking, monitoring and reporting on green procurement targets and initiatives in line with Government of Canada directives.

Part B: Use of Green Consolidated Procurement Instruments

Good/Service Target as % Actual Results as % Description/Comments
Office Supplies  -   -  SSHRC will increase its use of PWGSC standing offers to procure green items. Benchmarks will be established in 2011-12.
Computers/Laptops  -   -  Desktops and laptops are purchased using a standing offer call-up.

Part C: Reduction Initiatives for Specific Goods

Consumable/Asset Target as % Reduction or # per Full-Time Equivalent (FTE) Actual Results as % Reduction or # per FTE Description/Comments
Office Supplies  -   - 

Functional office supplies are re-used as offices are vacated. Employees are strongly encouraged to select from these items at a self-serve store. When possible, SSHRC purchases recycled paper notebooks for use by FTEs.

SSHRC capitalizes on available opportunities to purchase goods that represent best value and are also beneficial to the environment.

Office Furniture  -   -  Surplus furniture resulting from vacated offices is retrofitted, inventoried, stored and re-issued. When determining value for money, SSHRC considers the life cycle costs of assets rather than focusing only on upfront acquisition costs.
Batteries  -   -  SSHRC has integrated a recovery program for used batteries into its operations.
Paper  -   - 

SSHRC reduced its paper consumption by effectively using computers and other technology. The implementation of online submission of applications for some of SSHRC’s funding opportunities has translated into a 28 per cent savings in printing costs.

In addition, all office printing equipment has been set to default to double–sided printing, and the paper used contains recycled fibres. SSHRC’s letterhead paper contains vegetable-based inks with environmentally friendly varnishes that are a part of the Eco Mark program.

Printing Cartridges  -   -  SSHRC continues to adhere to the toner cartridge recycling program.
Paper Agendas, Calendars and Planners  -   - 

SSHRC has been promoting the use of electronic tools or software such as Microsoft Outlook instead of paper agendas, planners and calendars.

When possible, SSHRC purchases recycled paper notebooks for use by FTEs.

Computers  -   -  Computers are disposed of in an environmentally friendly manner, with a strong preference for reuse through initiatives such as the Computers for Schools program and by using PWGSC’s Crown Assets Distribution auction site. When disposal is necessary, SSHRC uses approved companies from the provincial e-cycling program.
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Statistics Canada

Green Procurement


Table 10-A Green procurement—capacity-building
Activity Target as Percentage (as reported in 2010-11 RPP) Actual Results as Percentage Description/Comments
Training for procurement and materiel management staff 100 100 New procurement and materiel management staff are to receive formal green procurement training as part of their learning and development plan.
Training for acquisition cardholders Benchmark year 5 The green procurement training taken by procurement and materiel management staff is offered to over 100 acquisition cardholders across the agency.
Performance evaluations 100 Data not yet available Green procurement performance clauses have not yet been added to the performance evaluations of Contracting and Materiel Management employees because there is no automated way to track outputs. This is being addressed through adoption of Public Works and Government Services Canada tools.
Procurement processes and controls Target yet to be established Data not yet available Statistics Canada is currently reviewing procurement processes and controls. Part of this task is to add environmental performance considerations.


Table 10-B Green procurement—use of green consolidated procurement instruments
Good/Service Target as Percentage (as reported in 2010-11 RPP) Actual Results as Percentage Description/Comments
All green consolidated procurement instruments 2012-13 to be benchmark year Data not yet available The Automated Materiel Management Information System has recently started accepting green procurement as part of its coding block. This, together with migration to the Common Departmental Financial System, will enable Statistics Canada to do a benchmark year in 2012-13.


Table 10-C  Green procurement—reduction initiatives for specific goods
Good/Service Target as Percentage (as reported in 2010-11 RPP) Actual Results as Percentage Description/Comments
Office supplies Benchmark year Data not yet available Except for regional operations, it is now mandatory for all office supply purchases to be made through the Statistics Canada store.
Printers Benchmark year 1.7 full-time equivalents per printer Plans are underway to centralize the control of Statistics Canada's printers and photocopiers. This initiative will have a significant positive impact, resulting in fewer printers and photocopiers and an increased percentage of 'green' supplies for these machines.
Photocopy paper Benchmark year 3,920 sheets per full-time equivalent Paper consumption is expected to rise in 2010-11 because of the Census of Population and the Census of Agriculture. The increase is somewhat offset by paper reduction initiatives now in place.

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Supreme Court of Canada

Green Procurement

Green Procurement Capacity Building

Activity Target as % (as reported in 2010-11 RPP) Actual Results as % Description/Comments
Training for Procurement and Materiel Management Staff n/a 0 Since there were no targets established for 2010-11, staff was not trained on green procurement.
Training for Acquisition Cardholders n/a 0 Staff has not been trained on green procurement initiatives.
Performance Evaluations n/a 0 Performance evaluations did not include a contribution towards the green procurement initiatives.
Procurement Processes and Controls n/a 0 Since there were no targets established for 2010-11, environmental risks and mitigation considerations were not identified.

Use of Green Consolidated Procurement Instruments

There were no targets set in the 2010-11 RPP.

Good/Service Target as % (as reported in 2010-11 RPP) Actual Results as % Description/Comments
Audio-Visual Production Services     The Supreme Court of Canada (SCC) will implement concrete measures for the next reporting cycle.
Commercial Printing : Publications and Flat Print     SCC uses printers with power safe features.
Courier and Freight Services     SCC uses environmentally friendly companies.
Document Scanners     SCC will implement concrete measures for the next reporting cycle.
Events Management Services     SCC will implement concrete measures for the next reporting cycle.
E-Waste     Disposal via environmentally responsible methods.
Furniture    

SCC uses NMSO, when available, for furniture purchases and firms that are ISO 140001 certified.

SCC re-uses and recycles old furniture.
Government Teleconferencing Services     Preferred method for employees working in the regions and/or at home.
Government Enterprise Network Services     SCC will implement concrete measures for the next reporting cycle.
Government Managed Cabling Services     SCC re-uses its patch cord (telecommunication cables).
IT Hardware     SCC will implement concrete measures for the next reporting cycle.
Learning Services     Language training is available on the premises.
Local Access Service    

Recycled telephone for new employees.

Online orders and related reports to reduce paper waste.

Teleworking.
Managed Print Solution (MPS)    

Three in one machine (scanner, printer and photocopier).

Selection of equipment with Energy Star« registration.
Non-secure Facsimile Machines, accessories and supplies     Product qualified under Energy Star« program.
Office Supplies    

Business cards are printed on recycled paper.

Purchases made using NMSO.

Recycled or used products when possible.
Photocopy Paper (multi-purpose)     Shredding of recycled paper.
Photocopiers and Multifunctional Devices     SCC will implement concrete measures for the next reporting cycle.
Postage Meter Equipment (Rental)     Electronic refill of postage machine.
Printers     SCC will implement concrete measures for the next reporting cycle.
Printing Services     SCC will implement concrete measures for the next reporting cycle.
Software     SCC will implement concrete measures for the next reporting cycle.
Task and Solutions Professional Services (TSPS)     Promoting usage of this method of procurement, where applicable.

Travel
Car Rental
Hotel

 

   

Government travel services, sustainable methods of transportation and Green hotels are used by travelers as much as possible.

Participating in the EcoPass Public-Transit Program.

Vehicles
Passenger Cars and Light Trucks

    SCC will implement concrete measures for the next reporting cycle.
Wireless Services     SCC will implement concrete measures for the next reporting cycle.
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The National Battlefields Commission

Green Procurement


Part A: Green Procurement Capacity Building
Activity Target as % (as reported in 2010-11 RPP) Actual Results as % Description/Comments
Training for Procurement and Materiel Management Staff    

Hiring of an external exo-advisor to work with the person responsible for fit-ups and the environment in the NBC's sustainable development plan.

Meeting with unit heads held in Feburary 2011.

Raising procurement and materiel management staff/unit heads' awareness of the sustainable development action plan developed by the NBC - suggested green practices - various actions outlined in the plan implemented: time frame 2011-2012-2013.

Training of staff concerned in May 2011.

Training for Acquisition Cardholders     N/A
Performance Evaluations     N/A
Procurement Processes and Controls    

Process ongoing. Environmental considerations applied where possible and clauses to be added to contracts with the NBC. Procurement is done based on the provisions of Public Works and Government Services Canada standing offers. A communication strategy has been developed to inform and raise park staff and visitors' awareness of the sustainable development measures in place.



Part B: Use of Green consolidated Procurement Instruments
Good/Service Target as % (as reported in 2010-11 RPP) Actual Results as % Description/Comments
Multifunction photocopier N/A   Leasing through standing offers of two photocopiers in 2010-2011 to reduce printing and centralize services. Future environmental impact.
Hybrid vehicles N/A   Procurement through standing offers of two hybrid vehicles in 2010-2011. Future environmental impact.


Part C: Reduction Initiatives for Specific Goods (optional/Where applicable)
Consumable/Asset Target as % Reduction or # per FTE Actual Results as % Reduction or # per FTE Description/Comments
Reduced pollution and water consumption, waste management, park conservation and recycling N/A  

Ceasing produciton of hanging planters (reduced water consumption and pollution by eliminating use of water trucks).

Using organic based fertilizers (reduced pollution).

Eliminating waste sent to landfills (waste materials management).

Asking arboricultural contractors to collect wood chips in the park (conserving and using biomass).

Reusing certain articles of clothing (skirts, polos, pants, shirts) - practice used for a number of years.

Reducing fuel consumption by 7% compared with 2009-2010.

Reducing paper purchases by 9% in 2010-2011 compared with 2009-2010.

Reducing ink cartridge purchases by 19% compared with 2009-2010.


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Transport Canada

Green Procurement

Part A: Green Procurement Capacity Building

Performance Measures for Part A

1a. The number of procurement and material management staff with formal green procurement training (e.g., Canada School of Public Service course C215 or an in-house, tailored alternative) relative to the total number of procurement and material management staff.

1b. The number of acquisition cardholders with formal green procurement training (e.g., Canada School of Public Service course C215 or an in-house, tailored alternative) relative to the total number of acquisition cardholders.

2. The number of performance evaluations of managers and functional heads of procurement and material management that incorporate environmental considerations relative to the total number of performance evaluations of managers and functional heads of procurement and material management.

3. The number of departmental procurement processes and controls that incorporate environmental considerations relative to the total number of departmental procurement processes and controls that should address environmental considerations. Alternatively, departments and agencies can report on progress to improve the integration of environmental considerations in management processes and controls relative to procurement.

Activity Target as % (as reported in 2010-11 RPP) Actual Results as % Description/Comments
1a. Training for Procurement and Materiel Management Staff No Target N/A Currently, only designated material and contracting specialists have taken the online Green Procurement Course that is available through CampusDirect. The department investigated how best to encourage other buyers, that is, those with low-dollar-value procurement authority, to take the course. It was determined that the department could best achieve this goal through the new centralized low-dollar-value procurement unit that was in the planning stages. The new unit is now in operation and discussions have taken place with respect to green training of employees working there.
1b. Training for Acquisition Cardholders No Target N/A The new centralized low-dollar-value procurement unit is now in operation and discussions have taken place with respect to green training of employees working there.
2. Performance Evaluations No Target N/A The majority of service contracts awarded by the department are for professional services. There are few green considerations when planning a contract for professional services (e.g., studies, audits, training). However, these considerations do come into place for the procurement of goods such as vehicles and photocopiers. Both of these procurements have strict green requirements that buyers must respect. Fleet life cycle management and criteria are available online (on the intranet) for all fleet managers to consult.
3. Procurement Processes and Controls No Target N/A

As of March 31, 2011, 50 alternative fuel vehicles were purchased by the department during the fiscal year.

Transport Canada has successfully completed a project to replace printers and photocopiers with multi-functional units in the 28 occupied floors of Tower C, National Capital Region. The department has achieved a 17:1 ratio of employees to multi-functional devices in Tower C. (Note that this excludes special-purpose devices e.g., those used for secret-level printing.)

Most of the paper that Transport Canada purchases is recycled or partly recycled. The department is investigating the feasibility of a 100-per-cent target in this area, given that there are known exceptions to the use of recycled paper. The department is currently identifying these exceptions.


Part B: Use of Green Consolidated Procurement Instruments

Performance Measures for Part B

The dollar value of purchases against green consolidated procurement instruments (as designated by Public Works and Government Services Canada) for a specified good or service relative to the total dollar value of purchases for that good or service.

The dollar value of purchases that incorporate environmental considerations for a good or service relative to the total dollar value of purchases for that good or service. (This performance measure applies when a green consolidated procurement instrument, as designated by Public Works and Government Services Canada was not used or was unavailable for the specified good or service.)

Good/Service Target as % (as reported in 2010-11 RPP) Actual Results as % Description/Comments
Vehicles N/A 50 As of March 31, 2011, 50 alternative fuel vehicles were purchased by the department during the fiscal year.
Photocopiers N/A 17:1 ratio Transport Canada has successfully completed a project to replace printers and photocopiers with multi-functional units in the 28 occupied floors of Tower C, National Capital Region. The department has achieved a 17:1 ratio of employees to multi-functional devices in Tower C. (Note that this excludes special-purpose devices, e.g., those used for secret-level printing.)
Paper N/A 100, less exceptions Most of the paper that Transport Canada purchases is recycled or partly recycled. The department is investigating the feasibility of a 100-per-cent target in this area, given that there are known exceptions to the use of recycled paper. The department is currently identifying these exceptions and will take these into consideration.

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Transportation Safety Board of Canada

Green Procurement

Part A: Green Procurement Capacity Building


Activity Target as % (as reported in 2010–11 RPP) Actual Results as % Description/Comments
Training for Procurement and Materiel Management Staff N/A 100% Procurement and Materiel Management staff has successfully completed green procurement training.
Training for Acquisition Cardholders N/A N/A TSB's procurement process is centralized and primarily performed by its Procurement and Materiel Management staff.  There is no need to train acquisition cardholders on green procurement.
Performance Evaluations N/A 0% The 2010-11 performance evaluations of Procurement and Materiel Management staff did not include a reference to supporting green procurement policy objectives. This requirement has been added to their 2011-12 performance evaluations.
Procurement Processes and Controls N/A N/A In 2010-11, the TSB made enhancements to its departmental policies, processes and control mechanisms in support of green and environmental considerations. Highlights include:

  • TSB Procurement and Materiel Management personnel use PWGSC's Mandatory Standing Offers in which environmental considerations have already been incorporated.
  • New corporate greening initiatives were introduced, such as sending contracts electronically, transmitting solicitation documents via electronic methods and accepting electronic bids.
  • The TSB's asset disposal processes have recently been standardized, so as to ensure compliance with central agency disposal policies and guidelines, including green considerations.
  • In 2010-11, new templates and checklists were developed so as to include environmental considerations in the TSB's Procurement and Materiel Management processes.

Part B: Use of Green Consolidated Procurement Instruments


Good/Service Target as % (as reported in 2010–11 RPP) Actual Results as % Description/Comments
E-waste N/A 100% In 2010-11, TSB disposals for electronic assets that could not be donated to Computers for Schools or auctioned through Crown Assets Distribution were recycled via the E-waste program.
Furniture N/A 95% Furniture procurements at TSB were primarily done through the use of PWGSC's Standing Offers which include environmental considerations.
Photocopiers and Multifunctional Devices N/A 100% In 2010-11, all photocopiers and multifunctional devices at TSB were procured/leased through the use of Standing Offers managed by PWGSC's Imaging Product Management Group (IPMG). Additionally, the TSB recycles toner cartridges.
Photocopy Paper (Multi-purpose) N/A 95% In 2010-11, TSB's multi-purpose photocopy paper was primarily procured using the PWGSC Standing Offer for copy paper and was SFI (Sustainable Forestry Initiative) certified.
Vehicles N/A 100% In 2010-11, all TSB vehicles were purchased through PWGSC's Standing Offer for Passenger Motor Vehicles.

Part C: Reduction Initiatives for Specific Goods


Consumable/Asset Target as % Reduction or # per FTE Actual Results as % Reduction or # per FTE Description/Comments
IT Hardware: Servers N/A See text Between 2009 and 2011, by virtualizing the TSB's IT environment, the TSB reduced its number of servers from 57 down to 26, which constitutes a 55% reduction over the three years.
IT Hardware:
Laptops and Desktops
N/A See text Between 2009 and 2011, the TSB reduced its desktops and laptops from 419 to 357, a 15% reduction over the three years.  Additionally, IT asset infrastructure rationalization has led to all CRT monitors being replaced with more energy efficient flat screen monitors. The TSB's review process is still underway and further reductions are probable within the next fiscal year.
Printers and Photocopy Paper N/A See text Between 2009 and 2011, the TSB reduced its number of printers from 74 to 42, a 43% reduction over the three years. Furthermore, the department implemented duplex (double-sided) printing as the standard on all TSB printers. In 2010-11, paper expenses were reduced by 10.3% over the previous year.
Vehicles: Passenger Cars and Light Trucks N/A See text In 2010-11, the TSB reduced the size of its fleet by one vehicle (4%).

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Treasury Board of Canada Secretariat

Green Procurement

Green Procurement Capacity Building

Performance Measures for Green Procurement Capacity Building

Training for Procurement and Materiel Management Staff: Number of procurement and materiel management staff with formal green procurement training (e.g., Canada School of Public Service course C215 or an in-house, tailored alternative) relative to total number of procurement and materiel management staff.

Training for Acquisition Cardholders: Number of acquisition cardholders with formal green procurement training (e.g., Canada School of Public Service course C215 or an in-house, tailored alternative) relative to total number of acquisition cardholders.

Performance Evaluations: Number of performance evaluations of managers and functional heads of procurement and materiel management that incorporate environmental considerations relative to total number of performance evaluations of managers and functional heads of procurement and materiel management.

Procurement Processes and Controls: Number of departmental procurement processes and controls that incorporate environmental considerations relative to total number of departmental procurement processes and controls that should address environmental considerations. Alternatively, departments and agencies can report on progress to improve the integration of environmental considerations in management processes and controls relative to procurement.


Activity Target as % (as reported in 2010–11 RPP) Actual Results as % Description/Comments
Training for Procurement and Materiel Management Staff 90% Exceeded (100%) 100% of Procurement and Materiel Management personnel have completed the required training.
Training for Acquisition Cardholders 75% Not Met
(53%)
Acquisition card policies have now been created whereby it is mandatory to complete green procurement training to be issued an acquisition card. In order to receive their acquisition card, all new cardholders must demonstrate proof of completion of the Green Procurement course.

Current cardholders are also required to complete the green procurement training if this has not been done. As of March 31, only 134 of a total of 253 cardholders, or 53%, had completed the green procurement training.
Performance Evaluations All identified managers and functional heads will have environmental consideration clauses incorporated into their performance agreements for the 2011–12 fiscal year. Met Environmental consideration clauses have been incorporated into the performance agreements of managers and functional heads of Procurement and Materiel Management.
Procurement Processes and Controls By March 31, 2011, all identified management processes and controls relating to procurement will have incorporated environmental considerations. Somewhat Met All procurement processes and controls are managed by the Treasury Board of Canada Secretariat's (the Secretariat's) Contracting, Procurement and Materiel Management Division.

Processes have been identified and revisions are being drafted.

Green procurement considerations are being incorporated into the revised processes and documentation supporting the Procurement Renewal Initiative.

Green procurement activities are tracked through the Secretariat's financial system, IFMS (SAP).

Use of Green Consolidated Procurement Instruments

Performance Measures for Use of Green Consolidated Procurement Instruments

Dollar value of purchases against green consolidated procurement instruments (as designated by Public Works and Government Services Canada [PWGSC]) for a specified good or service relative to total dollar value of purchases for that good or service.

Dollar value of purchases that incorporate environmental considerations for a good or service relative to total dollar value of purchases for that good or service. (This performance measure applies when a green consolidated procurement instrument, as designated by PWGSC, was not used or was unavailable for the specified good or service.)


Good/Service Target as % (as reported in 2010–11 RPP) Actual Results as % Description/Comments
IT Peripherals 95% Somewhat Met The Secretariat's Information Management and Technology Directorate provides advice on purchasing IT peripherals that includes environmental considerations, but the Secretariat's procurement of IT peripherals is currently decentralized. The Secretariat does include energy ratings for desktops when requesting bids under Request for Volume Discount (RVD). The Secretariat will be centralizing the purchase of IT peripherals in the 2011–12 fiscal year.
Vehicles 100% N/A No vehicles were purchased in 2010–11. For any future fleet purchases, the Secretariat will continue the practice of purchasing hybrid vehicles for its fleet.

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Veterans Affairs Canada

Green Procurement

Part A. Green Procurement Capacity Building


Activity Target as % (as reported in 2010–11 RPP) Actual Results as % Description/Comments
1a. Training for Procurement and Materiel Management Staff 60% 60% The availability of an online course from the Canada School of Public Services facilitated meeting the target for Procurement and Materiel Management staff.
1b. Training for Acquisition Cardholders 20% The online course from the Canada School of Public Service is available to meet the goal. Implemented the new practice of advising new card holders that the training is available. Data is not currently available to provide percentage. We are being proactive and are working on a process toward making it mandatory to complete a Green Procurement course as a condition prior to receiving an acquisition card, we will then have a basis for measurement.
2. Performance Evaluations 75% The required data is not available to provide a measurement. A list of Departmental Managers and functional heads of procurement and materiel has been developed. The Department is working towards obtaining approval to develop a process to integrate Green Procurement performance agreements/evaluations. An option being considered is also to incorporate Green Procurement in Learning Plans.
3. Procurement Processes and Controls A review of Procurement Process and Controls was completed this year. As a result of that review the Managers Guide to Contracting is currently being re-written to incorporate Full Life Cycle Management, IT Governance and Green Procurement into the Departments approval and control processes.

Part B. Use of Green Consolidated Procurement Instruments


Good/Service Target as % (as reported in 2010–11 RPP) Actual Results as % Description/Comments
The foundation for the Department’s Green Procurement Policy is the use of Green Procurement standing offers where possible. A baseline is being established. The Department expended $6M utilizing mandatory Standing Offers and Supply Arrangements for various commodities of goods and services. Items such as IT hardware, office furniture, passenger motor vehicles, paper, toner cartridges are examples of items acquired. Inherent in those Standing Offers/Supply Arrangements are environmental considerations.
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Western Economic Diversification Canada

Green Procurement

Part A: Green Procurement Capacity Building

 

Activity Target as % (as reported in 2010–11 RPP) Actual Results as % Description/Comments
Training for Procurement and Materiel Management Staff 100% 100%

Procurement and Material Management Functional Specialists identified and required training completed.  For new Functional Specialists training requirements are identified and scheduled.

Training for Acquisition Cardholders 100% 70%

Corporate Learning initiative effective April 1, 2011, with completion for March 31, 2012 and on-going as required.

Green Procurement Training mandatory for Acquisition Card holders:

  1. Basic Green Procurement information in WD’s in-house Procurement 101; and
  2. Canada School of Public Services course Green Procurement.
Performance Evaluations 100% 14.3%

Complete for the Procurement Services Advisor.

Effective April 1, 2012 the following designated employees will have green performance evaluation measures identified:

  • Manager, Corporate Administration – HQ; and
  • Managers, Finance and Corporate Services – British Columbia Region, Alberta Region, Saskatchewan Region, Manitoba Region and Ottawa office.
Procurement Processes and Controls 100% 80%

The following processes and controls are  fully implemented:

  1. WD Procurement Strategy;
  2. Electronic Bid Box;
  3. Bi-Annual Green Government awareness events and ongoing communications; and
  4. GX Financial System GREEN tracking.

 To be implemented by March 31, 2012:

  1. Lifecycle Management in Asset Management Framework.

Part B: Use of Green Consolidated Procurement Instruments


Good/Service Target as % (as reported in 2010–11 RPP) Actual Results as % Description/Comments
Paper 100% 88%

Call-ups from PWGSC “GREEN” Consolidated Procurement Instruments (CPI):

  • copy paper purchased exclusively from CPIs;
  • balance represents specialty paper purchases.
Imaging Devices 100% 100% Call-ups from PWGSC “GREEN” CPI
IT Hardware 100% 100% Call-ups from PWGSC “GREEN” CPI
Furniture N/A N/A

Call-ups from PWGSC “GREEN” CPI:

  • under PSAB, furniture is identified as “set-aside”;
  • financial system allows for identification to one category; GREEN or Procurement Strategy for Aboriginal Business (PSAB);
  • majority of furniture purchases are identified as PSAB.
Toner Cartridges 60% 60%

Call-ups from PWGSC “GREEN” CPI:

  • remanufactured toner cartridges not available for all equipment.

Part C: Reduction Initiatives for Specific Goods


Consumable/Asset Target as % Reduction or # per FTE Actual Results as % Reduction or # per FTE Description/Comments
Paper N/A N/A

By March 31, 2014 WD will reduce internal paper consumption per office employee by 20%. 

Reduction targets per fiscal year:

  • 7% - 2011-2012;
  • 15% - 2012-2013; and
  • 20% - 2013-2014
Printing Devices N/A N/A

By March 31, 2013, WD will achieve an 8:1 average ratio of office employees to printing units.  Current ratio = 3.93:1. 

Target ratios by fiscal year:

  • 5.25:1 – 2011-2012;
  • 6.5:1 – 2012-2013; and
  • 8:1 – 2013-2014