ARCHIVED - 2010-2011 DPRs - G8/G20 Horizontal Initiative

Name of Horizontal Initiative:

2010 G8/ G20 Summits

Start Date:

April 1, 2009

End Date:

March 31, 2011

Total Departmental Funding Allocation (from start date to end date):

$6.3M (includes both EBP and accommodation costs)

Description of the Horizontal Initiative (including funding agreement): 

Under customary International Law, the Government of Canada has the legal obligation to ensure the security, protection and inviolability of the Internationally Protected Persons (IPPs) participating in international major events taking place in Canada.  This directly leads to a legal obligation to ensure their health protection. Within Health Canada, the IPP Program of the Emergency Health Planning, Preparedness and Response (EHPPR) has this responsibility and it is done through the development and implementation of health plans which include emergency health services and a comprehensive food surveillance program. The work of the IPP Program is implemented in close collaboration and consultation with the Department of Foreign Affairs and International Trade (DFAIT) and the RCMP.

Under section 4(2)(f) of the Department of Health Act, and the Public Safety and Anti-Terrorism II TB Submission, Health Canada through its Physical Emergency Preparedness and Response Unit (HC-PEPR) is responsible for ensuring the health and safety of federal government employees who must meet the challenges of hazards, such as a terrorist attack or disease outbreak and continue to provide essential services.  PEPR provided advice and guidance to federal clients, as well as monitoring and analytical services, risk assessments, information and advisories, control measures and decontamination strategies for chemical, biological, radiological and/or nuclear (CBRN) agents. PEPR supplemented the resources of on-site emergency responders, and worked under their incident command structure.

Existing Public Security and Anti-Terrorism (PSAT) II funding provides for the availability, on a national scale, of a trained Psycho-Social Emergency Response Team (PSERT).  PSAT II funding allows for some training, however, in the event of a situation resulting in a team deployment, either in part or in whole, the costs of these services must be met through incremental resources.  For this reason, funding was sought to allow for a contingent of the PSERT for the G8/G20 events.

Governance Structure(s):

Shortly after the announcement of the 2010 G-8 Summit, DFAIT established the Summits Management Office (SMO) to manage the planning, hosting and reporting on the Summit.  Later on, the work of the SMO expanded to include the G-20 Summit. Health Canada's IPP Program was invited by the SMO to join the Summits Management Committee (SMC) in which all key partners, including the RCMP, PWGSC, and DND, were represented and where all major decisions regarding the planning of both Summits were discussed and made.  Representatives in the SMC were expected to liaise with senior management in their respective home department.

Similarly, PCO organized a series of meetings to ensure G-8 Summit security.  Later on, PCO's work expanded to include the G-20 Summit. Health Canada's PEPR unit was invited by PCO to join these meetings and formed essential linkages with key partners, including the Ontario Fire Marshal and City of Toronto Fire Hazmat, whom PEPR supported in the field and reported up through during the G8 and G20, respectively. 

The services of Health Canada's Psycho Social Emergency Preparedness and Response Team (PSERT) were included in the Security plans for the G8 and G20 events, as coordinated by DFAIT.  Under mandate, Health Canada responds to the psycho social needs of all federal employees, including RCMP and DND when requested.

Department Program Activity	Total Allocation (from Start to End Date)	2010-11 ($ millions)
		Planned Spending	Actual Spending	Expected Results	Results Achieved
PA 3.3	$6.3M (includes EBP and accommodation costs)	$5.6M	$5.1M (includes EBP and accommodation costs)	Health Canada was expected to meet both the urgent and non-urgent health care needs of the IPPs and requests of partner agencies; dedicate on-site services; assist in the coordination of medical services with other federal partners in an emergency or evacuation situation; resolve as quickly as possible any CBRNE / Hazardous Material incidents which could impact on the summits or surrounding communities and thus result in security concerns; ensure an onsite PSERT presence and that an additional PSERT member was on standby to function as the team wellness coordinator; provide for a  pre-event training for the PSERT in Safety/Function/Action; and involve the members to be deployed in exercise Trillium Guardian HC will provide scientific and technical assets to support the national team in security surveillance and response to CBRN threats during the G8/G20.  HC will conduct radiation surveillance monitoring as part of their activities in support of IPPs.	Health Canada met both the urgent and non-urgent health care needs of the IPPs. This involved treating 164 patients at the on-site clinics.  Also, additional burden to the local and provincial health care systems was avoided by limiting access to only 5 patients for further diagnosis or treatment. During the summits, Health Canada responded with partners to 3 incidents, which facilitated a more timely resolution to these situations. We also carried out training for partners to improve interoperability and response effectiveness. Health Canada also had two PSERT members in both Huntsville and Toronto during the events.  In addition, one member was activated throughout the events to coordinate the wellness of the deployed PSERT members. A one - day training was provided in Safety/Function/Action in May of 2010 for all PSERT members and the same three PSERT members were involved in exercise Trillium Guardian as part of preparations for the G8/G20 events. Health Canada deployed staff that were trained and equipped, placed surge detection equipment, and pre-positioning of scientific and technical resources near events including mobile nuclear labs and emergency vehicles needed for event radiological security surveillance. They also enhanced local consequence management readiness support to federal, provincial and municipal security forces and first responders.

Comments on Variances:

Considering the high risk associated with hosting major international summits such as the G8 /G20, the Health Canada must forecast in the context of a "worst-case" scenario. The original budget estimates included, for example, evacuations of IPPs by air ambulances, which represented massive costs.  As a result of the efficient management of resources, effective collaboration with provincial and federal partners, savings achieved through economies of scale, the sound structuring of on-site services to reduce the number of resources required, and the absence of any major security incident involving IPPs, the IPP Program was able to reduce significantly its costs associated with the Summits. This explains the variance between the original amounts requested in the TB Submissions and the actual costs involved.

PEPR spending for the summits was essentially the same as the budgeted allocations. Spending was very close to the amounts requested; however savings were found by having two PSERT members work from the residence of one member [located proximate to the G20 event].  Moreover, as the G8 transitioned from Huntsville to the G20 in Toronto, members deployed to the Huntsville area transitioned at essentially the same time.  This avoided having an overlap of coverage that had been initially anticipated.

In the Radiation Security Surveillance and RN Emergency Readiness area, some salary was not used due to lower demand on staff (OT) than planned.  Lower operating costs than expected due to last minute changes in a number of different areas including but not limited to, accommodations, equipment movement and deployment,

Contact information:

Anthony Sangster
DG, Emergency Preparedness and Occupational Health Directorate
Regions and Programs Branch
Health Canada
Telephone:  613-957-7669

Beth Pieterson
DG, Environmental and Radiation Health Sciences Directorate
Healthy Environments and Consumer Safety Branch
Health Canada
Telephone: 613-954-3859

Name of Horizontal Initiative: Planning and Operations related to Policing and Security of the G8 Summit and G20 Meeting

Start Date: 2009-10

End Date: 2011-12
(Initial timelines of 2010-11 for program extended to 2011-12 to allow for completion of audits).

Total Departmental Funding Allocation (from start date to end date): $278,260,620
The total funding allocated to Public Safety Canada was $278.3 million. Of this, $2.2 million was for the administration of the Security Cost Framework Policy (including audits of the security partners' claims). The remaining $276.1 million was to cover contribution agreements (10) ratified with provincial and municipal security partners for the 2010 G8/G20 Summits.

Description of the Horizontal Initiative (including funding agreement):
The overall objective of this initiative was to provide safe and secure events for world leaders, participants and citizens. The Government of Canada had an obligation to ensure that security measures were put in place as the host country of those two major international events.

Public Safety's role was to provide advice and support to partners in safety and security matters related to the G8/G20 Summits. Included in this was the reimbursement to provincial and municipal security partners for incremental, reasonable and justifiable costs incurred in relation to the G8/G20, as per the terms and conditions for the Security Cost Framework Policy in Relation to the 2010 G8/G20 Summits. More specifically, the objective of the Security Cost Framework Policy in Relation to the 2010 G8/G20 Summits was to obtain the cooperative participation of provincial and municipal security partners by reimbursing them, through contribution agreements, for eligible incremental policing and security-related costs incurred in relation to these events.

Governance Structure(s):
The overall security planning and operation for the G8/G20 Summits was coordinated under the Office of the Coordinator for the 2010 Olympics and G8/G20 Summits housed within the Privy Council Office (PCO). All federal departments with security roles and responsibilities worked in collaboration with the Coordinator's Office to plan and deliver the necessary security operations for both 2010 Summits.

Total Departmental Spending and Results Achieved by Program Activity

Deptartment Program Activity	Total Allocation (from Start to End Date)	2010-11
		Planned Spending[1]	Actual Spending	Expected Results	Results Achieved
Emergency Management	-	-	$388,715	N/A	Public Safety Canada held exercises aimed at establishing a common baseline understanding of interagency plans and procedures and their linkages associated with the G8/G20 Summits, as well as assisting organisations in achieving the required level of readiness.
Internal Services	$499,111	$233,773	$351,968	Public Safety Canada will provide strategic public affairs coordination for the G8/G20 Summits and facilitate information sharing related to security and public safety issues. Public Safety Canada will ensure a coordinated and integrated communications strategy on security and public safety issues, consistent communications approach, messaging and products. Public Safety will facilitate the sharing of information and provide a forum for issues management. Public Safety Canada will provide technical support for the operation of G8/G20 exercises as well as for the full scope of G8/G20, at all locations and sites, including the NCR for oversight and coordination, based on requirements identified by Public Safety Canada business units involved in the G8/G20 exercises and Summits. Public Safety Canada will provide legal advice in relation to G8/G20 security funding transfers to ensure effective and legally appropriate contribution agreements.	Effective communications were achieved between Public Safety Canada and G8/G20 security and public safety partners including federal, provincial and municipal governments, Crown corporations and private industry in the lead up to and during the Summits. Technological support was provided by Public Safety Canada throughout the G8/G20 Summits. Public Safety Canada supported provided legal advice in relation to G8/G20 security funding transfers, resulting in effective and legally appropriate contribution agreements.
Law Enforcement	$276,761,509	$128,434,987	$145,737,287	Public Safety Canada will complete negotiations for the ratification of contribution agreements with all security partners, finalize all final claims by security partners, and conduct financial audit procedures (interim payments) and initiation of final audits for the issuance of final payments.	All contribution agreements negotiated and signed between Public Safety Canada and each G8 and/or G20 security partners. In addition, all final claims were completed and delivered in accordance with the terms of the contribution agreements. Seven interim payments were made following financial audit procedures and one final payment was issued resulting from a final audit.
Law Enforcement (Frozen Allotment)	$1,000,000	-	-	N/A (this funding was not spent)	N/A (this funding was not spent)
Total[2]	$278,260,620	$128,668,760	$146,477,970

Comments on Variances:
Vote 1 - Operating expenditures & EBP
The 2010-11 Planned Spending, at the time of the Report on Plans and Priorities (RPP), did not include additional funding for G20 provided through the Supplementary Estimates of $0.5M, which resulted in a year-end Total Authorities of $1.2M for 2010-11. Actual 2010-11 costs to deliver security for the Summits of $1.5M were higher than initially estimated and the $0.3M in Actual Spending in excess of the budget, was funded through internal reallocation of funds.

Vote 5 - Grants and contributions
The 2010-11 Planned Spending, at the time of the Report on Plans and Priorities (RPP), did not include additional funding for G20 and reprofiling of funds provided through the Supplementary Estimates of $133.4M which resulted in year-end Total Authorities for 2010-11 of $260.8M as per Public Accounts. Actual 2010-11 costs to deliver security for the Summits of $145.0M were lower than initially estimated due to lower than anticipated claims and resulted in unspent funding of $115.8M.

Contact information:
Micheline Lavoie
Director, Strategic Policing Policy and Events Division
Tel.: 613-990-8771
Email: micheline.lavoie@ps-sp.gc.ca

Name of Horizontal Initiative: Security and Public Safety for the 2010 G8 and G20 Summits

Name of Lead Department: Royal Mounted Canadian Police (RCMP)

Lead Department Program Activity: Protective Policing Services ¹

Start Date: 2008-09

End Date: 2010-11

Total Departmental Funding Allocation (from start date to end date): $507.4M

Description of the Horizontal Initiative (including funding agreement):

The Royal Canadian Mounted Police is the sole agency with federal policing jurisdiction and has the primary responsibility to ensure the security for any intergovernmental conferences held in Canada.

The RCMP led a multi-organizational, integrated security group known as the 2010 G8-G20 Summits Integrated Security Unit (ISU). The ISU had overall responsibility for coordinating and providing security for both the 2010 Muskoka G8 and the Toronto G20 Summits. A phased approach was used to successfully plan and secure this major event: design, planning and operational readiness activities; Summit operations; and demobilization/debrief.

The overall goal of the ISU was to provide "safe and secure Summits" to the attending Canadian public and visiting Heads of States. This was achieved through an integrated security model and in close collaboration with partners.

Expenditures incurred over three fiscal years for planning and securing the 2010 Muskoka G8 and Toronto G20 Summits totaled approximately $304.3M.

Shared Outcome: Safe and secure Summits

Governance Structure(s):

A Performance Measurement and Evaluation Strategy (PMES) for the 2010 Muskoka G8 and Toronto G20 Summits horizontal initiative was completed as required by Treasury Board Secretariat. The PMES formalized the federal commitment of the RCMP and its federal partners to be accountable for the implementation of this initiative.

The 2010 G8-G20 ISU was comprised of members from the RCMP, the Canadian Forces (CF), the Ontario Provincial Police, the Toronto Police Service and the Peel Regional Police Service. The Division Operations Commander, an RCMP Chief Superintendent, reported to the O Division Commanding Officer, who in turn reported to the Deputy Commissioner of Federal Policing and Central Region, who reported directly to the Commissioner of the RCMP and who, in turn, reported directly to the Minister of Public Safety Canada.

A Federal Security Coordinator (FSC) at the Superintendent level was appointed by the Assistant Commissioner of Protective Policing of the RCMP to assist in guiding the federal aspects of the security planning and operational phases and to act as a liaison to the 2010 G8-G20 ISU and Protective Policing.

The Privy Council Office established the Office of the Coordinator for the G8 and G20 Security to assist in inter-departmental coordination at the strategic level. The Coordinator chaired a horizontal Deputy Ministers Working Group to discuss and make decisions on horizontal issues. The Coordinator reported to the National Security Advisor to the Prime Minister, who in turn reported directly to the Prime Minister.

The participating departments worked with the RCMP while maintaining their own reporting structures to their respective Ministers.

Performance Highlights:

The Mission Aim “Ensure the Safety and Security of the General Public and Heads of State Attending the G8 and G20 Summits in Canada” of the 2010 G8-G20 Summits Integrated Security Unit (ISU) was achieved.

Utilizing the Treasury Board Risk Management Framework and the RCMP Integrated Risk Management as guidance, the ISU created an Integrated Risk Management Plan and Risk Registry that assisted in identifying risks and mitigation strategies, which in turn led to the success of the G8 and G20 Summits. Significant risks – such as mobilizing RCMP and municipal police agency personnel, accrediting private security and providing bus availability for security personnel – were averted as a result.

Royal Canadian Mounted Police
Program Activity PA1

Department Program Activity	Total Allocation (from Start to End Date)	2010-11 ($ millions)
		Planned Spending 2	Actual Spending 3	Expected Results	Results Achieved
Protective Policing Services	$507,459,000	$436,542,000 4	$239,900,000	a. When a safety or security issue did occur, it did not result in a disruption to the Summits	Safety and Security did occur; plans were successfully implemented, no incidents disrupted the Summits, Internationally Protected Persons (IPP) met and moved as required.
Total	$507,459,000	$436,542,000	$239,900,000

Comments on Variances:

The Summits ended with a significant surplus of $205 million (including Employee Benefits and Pension (EBP)). This was due to several factors. The RCMP held a government-wide contingency for the two Summits of $60 million. The Operational Plans used for the budgetary process indicated that we required at peak deployment 7,041 personnel. The actual deployment was 5,575 individuals from within the RCMP and 653 from Other Police Departments (OPDs). Deployed resources provided the bulk of the cost drivers for pay, overtime, meals, accommodation, equipment and transportation. Hotel costs anticipated in Toronto were reduced by the competitive process by approximately $26 million. The cost of radios were also reduced through the competitive process by over $20 million.

Results Achieved by Non-Federal Partners (if applicable): N/A

Contact information:

Superintendent Tim Head
Federal Security Coordinator, G8/G20
Protective Policing, Major Events
Royal Canadian Mounted Police

---

Notes

• ¹ The new RCMP Program Activity Architecture (PAA) was approved by the President of Treasury Board in August 2010; this initiative falls under sub-sub activity 1.1.2.7 Major Events on the new structure.
• ² The amount for planned spending includes both the G8 and G20 Summits.
• ³ The amount for actual spending includes both the G8 and G20 Summits.
• ⁴ From period one forecast with full contingency.

Name of Horizontal Initiative: Security and Public Safety for the 2010 G-8 and G-20 Summits

Start Date: April 1, 2009

End Date: March 31, 2011

Total Departmental Funding Allocation (from start date to end date): Approximately $1 million

Description of the Horizontal Initiative (including funding agreement): The Royal Canadian Mounted Police was the federal government lead for G-8/G-20 security planning. Transport Canada worked with the Royal Canadian Mounted Police-led G-8/G-20 Integrated Security Unit, and other federal government departments and agencies, to ensure transportation at the summits was safe and secure. The department coordinated with the RCMP/Integrated Security Unit, and other federal organizations to develop integrated security plans and modify existing transportation plans to enhance transportation safety and security during the summits.

Surface, aviation and marine transportation were key components of the safety and security planning for the G-8/G-20 meetings. Prior to and during the summits, Transport Canada provided services in three key areas:

• Planning: Support to the Royal Canadian Mounted Police planning initiatives for the G-8 and G-20 summits (including risk assessments, regulatory development, establishment of restricted airspace and participation in Royal Canadian Mounted Police operations centres).
• Oversight and Security Promotion: Oversight and compliance verification of modal-specific G-8 and G-20 security enhancements requested by the Royal Canadian Mounted Police (including air passenger screening, as well as rail, aviation, marine or surface G-8- and G-20-specific enhancements as requested by the Royal Canadian Mounted Police) and industry outreach to promote voluntary compliance and build industry capacity to enhance security.
• Drills and Exercises: Emergency preparedness development, planning and implementation of exercises (including preparation for and participation in the Royal Canadian Mounted Police symposiums, Trillium Sentry and Guardian).

Governance Structure(s): There were a number of interdepartmental and intradepartmental committees and working groups, for example the Deputy Ministers Working Group that was comprised of the respective security departments and agencies to facilitate an integrated federal approach to security.

Within Transport Canada, there was the Vancouver 2010 Olympic and Summits Steering Committee that was established to provide guidance for and approval of the overall planning efforts of the safety and security functions. The steering committee was responsible for approving all Transport Canada plans (including contributions to Royal Canadian Mounted Police plans), budgetary strategy, defining and realizing benefits, and monitoring risks, quality and timeliness.

There was also the National Events Transportation Working Group that was responsible for coordinating, sponsoring and promoting transportation safety and security strategies and activities intended to reduce — to as low a level as reasonably practicable — the multimodal transportation safety and security risks associated with the G-8 and G-20 summits.

Finally, Transport Canada put in place the Special Events Secretariat that provided departmental coordination and represented the department throughout the planning process with various stakeholders.

Federal Partners	Federal Partner Program Activity	Names of Programs for Federal Partners	Total Allocation (from Start to End Date)	2010-11 ($ millions)
				Planned Spending	Actual Spending	Expected Results	Results Achieved
Transport Canada	Surface and Intermodal Security	a) Safe and Secure G-8 and G-20 Summits c) Effective Land Security d) Effective Air Security e) Effective Marine Security f) Effective Intelligence h) Effective Operational Support i) Effective Information Technology	$1.1	$0.6	$0.4	New program	Results Achieved in 2010-2011 for G-8 and G-20 Events are listed below.
	Internal Services		$0.1	$0.1	$0.1
Total					$1.2	$0.7	$0.5

a) Transport Canada worked closely with other federal departments and agencies involved in safety and security during the G-8 summit and the G-20 summit. Transport Canada contributed to Safe and Secure Summits by exercising its leadership and its legislative/regulatory powers relating to the transportation system.

c, d, e) A very high level of compliance in all modes was experienced during the summits. Any non-compliance was minor and was easily resolved with no impact on the security and/or safety of the summits.

f) No issues were reported that affected the flow of information between the Joint Intelligence Group and Transport Canada.

h) Operations and Coordination centres were staffed with embedded personnel as required.
Timely and accurate information flowed between Transport Canada and the Integrated Security Unit.

i) Information technology service calls were resolved in a timely manner.

Comments on Variances: There was a reduction in the level of some services provided (determined as not required), resulting in lower labour costs.

Contact information: Luc Brisebois, Director, Emergency Preparedness, Safety and Security, Transport Canada, 613-947-5076, luc.brisebois@tc.gc.ca