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2009-10
Departmental Performance Report

Privy Council Office

Supplementary Information (Tables)

Sources of Respendable and Non-Respendable Revenue

Non-Respendable Revenue
($ millions)
Program Activity	Actual 2007-08	Actual 2008-09	2009-10
Program Activity	Actual 2007-08	Actual 2008-09	Main Estimates	Planned Revenue	Total Authorities	Actual
The Prime Minister and Portfolio Ministers Provide professional, non-partisan policy advice and support to the Prime Minister and portfolio ministers
Refunds of previous year's expenditures	37	27		38	42	42
Adjustments to prior year's payables	546	616			263	263
Revenues pursuant to the Access to Information Act and Privacy Act	2	3
Other revenues	40	8		7
Sub-total	625	654	-	45	305	305
The Cabinet Provide policy advice and secretariat support to Cabinet and Cabinet committees
Refunds of previous year's expenditures	7	5		11	12	12
Adjustments to prior year's payables	110	135			50	50
Sale of statutory instruments pursuant to the Statutory Instruments Act	1	1		1	1	1
Revenues pursuant to the Access to Information Act and Privacy Act	1	1
Other revenues	8	2		2
Sub-total	127	144	-	14	64	64
The Public Service Provide overall leadership and direction to the Public Service in support of the Government's agenda
Refunds of previous year's expenditures		1		2	1	1
Adjustments to prior year's payables	21	23			22	22
Other revenues	3	1
Sub-total	24	25	-	2	23	23
Commissions of Inquiry Provide Commissions of Inquiry with administrative and financial support
Refunds of previous year's expenditures	3	29		5
Adjustments to prior year's payables	1,057	442			314	314
Other revenues	1	2
Sub-total	1,061	473	-	5	314	314
Internal Services (See Note)
Refunds of previous year's expenditures				34	80	80
Adjustments to prior year's payables					396	396
Revenues pursuant to the Access to Information Act and Privacy Act				4	3	3
Other revenues				26	7	7
Sub-total	-	-	-	64	487	487
Total - Refunds of previous year's expenditures	47	62		90	137	137
Total - Adjustments to prior year's payables	1,734	1,216			1,045	1,045
Total - Sale of statutory instruments pursuant to the Statutory Instruments Act	1	1		1	1	1
Total - Revenues pursuant to the Access to Information Act and Privacy Act	3	4		4	3	3
Total - Other revenues	52	13		35	7	7
Total Non-respendable Revenue	1,837	1,296		130	1,193	1,193

Note: Commencing in the 2009-10 Estimates cycle, the resources for the Internal Services program activity are displayed separately from other program activities; they are no longer distributed among the remaining program activities, as was the case in previous Main Estimates. This has affected the comparability of spending and FTE information by program activity between fiscal years.

Template A: User Fees

User Fee: Fees charged for inspection and obtaining of copies of Statutory Instruments in accordance with the Statutory Instruments Act

Fee Type: Other Products and Services (O)

Fee-setting Authority: Statutory Instruments Regulator

Date Last Modified: 1993 SOR/9 3-245

Performance Standards: 90% of requests will be completed within 5 business days. This standard became effective as of September 2006 and is still in use.

Performance Results: 100% of requests received were completed within 5 business days, with most requests completed within 1 day of receipt.

($ thousands)
2009-10			Planning Years
Forecast Revenue	Actual Revenue	Full Cost*	Fiscal Year	Forecast Revenue	Estimated Full Cost
1	1	10	2010-11	1	11
			2011-12	1	11
			2012-13	1	11

*Full cost for the sale of Statutory Instruments includes the direct cost related to the management of the sale of Statutory Instruments under the Order in Council Division including the Employee Benefit Plans. It also includes allocations of indirect costs such as Corporate Services to support the Division and services without charge from other departments.

User Fee: Fees charged for the processing of access requests filed under the Access to Information Act

Fee Type: Other Products and Services (O)

Fee-setting Authority: Access to Information Act

Date Last Modified: 1992

Performance Standards: Response provided within 30 days following receipt of request; the response time may be extended pursuant to section 9 of the Access to Information Act. Notice of extension to be sent within 30 days after receipt of request.

Performance Results: 82% of access requests were completed on time.

($ thousands)
2009-10			Planning Years
Forecast Revenue	Actual Revenue	Full Cost*	Fiscal Year	Forecast Revenue	Estimated Full Cost
4	3	3,831	2010-11	3	3,877
			2011-12	3	3,924
			2012-13	3	3,973

*Full cost for the processing of Access to Information requests filed under the Access to Information Act includes the direct cost to operate the Access to Information and Privacy Division including the Employee Benefit Plans. It also includes indirect costs related to the initial 5-hour search, costs for the review and sign-off, services received without charge from other departments and an allocation of Corporate Services to support the division.

**Template B: User Fees Totals**
($ thousands)
	Forecast Revenue	Actual Revenue	Full Cost	Fiscal Year	Forecast Revenue	Estimated Full Cost
	2009-10			Planning Years
Total	5	4	3,841	2010-11	4	3,888
				2011-12	4	3,935
				2012-13	4	3,984

Response to Parliamentary Committees and External Audits

Response to the Auditor General
The following three audit activities impacting PCO were reported during 2009-10 by the Office of the Auditor General: Spring 2009 Report of the Auditor General of Canada Chapter 1 — Gender-Based Analysis (GBA) The audit examined the implementation of GBA in government, including the role played by the Treasury Board Secretariat (TBS), the Department of Finance Canada, and PCO in challenging whether departments and agencies had identified potential gender impacts of proposals submitted for Cabinet approval. The audit also examined the role played by Status of Women Canada in supporting the implementation of GBA. Commitments made by PCO, TBS and Status of Women Canada in response to the Auditor General’s recommendations are contained in the Departmental Action Plan on Gender-Based Analysis, tabled with the Public Accounts Committee. The action plan seeks to clarify roles and responsibilities of federal organizations and provides a framework to strengthen the use of GBA. Commitments made by PCO through the Action Plan include: continuing to work with Status of Women Canada and all departments to help the Government meet its GBA commitment, undertaking informal consultations with departments on GBA mechanisms and expectations, continuing to provide guidance to departments bringing forward policy and program proposals and challenging them to consider gender issues; and continuing to provide regular training for analysts on GBA. Auditor General Report http://www.oag-bvg.gc.ca/internet/English/parl_oag_200905_e_32545.html Departmental Action Plan on Gender-Based Analysis http://www.swc-cfc.gc.ca/pol/gba-acs/ap-pa/ap-pa-eng.pdf 2009 November Report of the Auditor General of Canada Chapter 7 — Emergency Management - Public Safety Canada The audit looked at the role of Public Safety Canada in the area of emergency management and critical infrastructure protection. The Report was critical of Public Safety's leadership role to date in organizing and coordinating the federal emergency management community. Of the Report’s five recommendations, one implicated PCO. Specifically, the recommendation stated that, "The Privy Council Office and Public Safety Canada should ensure that all components of the Federal Emergency Response Plan are completed and obtain government approval for it." The Federal Emergency Response Plan was presented to and approved by the Foreign Affairs and Security Cabinet Committee on December 9, 2009 and ratified the following day. The Emergency Support Functions, key components of the Federal Emergency Response Plan, are due to go to Foreign Affairs and Security Cabinet Committee early fall 2010. May 2009 Report of the Auditor General of Canada Chapter 3—Health and Safety in Federal Office Buildings The study examined how responsibility for ensuring the health and safety of federal employees working in Public Works and Government Services Canada-administered office buildings is shared among Public Works and Government Services Canada, Human Resources and Skills Development Canada and individual departments whose employees work in those buildings. The study also assessed whether departments were planning for fire emergencies in compliance with key requirements, including conducting required fire drills, and whether they adhered to the applicable policies and standards. The report’s 11 recommendations were addressed to a number of departments. Three of these recommendations required a response from PCO. For buildings where PCO is the majority tenant, PCO agreed to prepare and administer fire safety plans and share the information with the other tenants, and to ensure that a fire emergency organization is established and maintained. For buildings where PCO is not the majority tenant, PCO agreed to obtain a copy of the fire safety plans established and administered by the majority tenant, and to be a member of the fire emergency organization established by the majority tenant. PCO also committed to hold or, through the fire emergency organization, participate in at least one evacuation drill every year for each building it occupies. http://www.oag-bvg.gc.ca/internet/English/parl_oag_200905_03_e_32516.html

Response to the Auditor General

The following three audit activities impacting PCO were reported during 2009-10 by the Office of the Auditor General:

Spring 2009 Report of the Auditor General of Canada

Chapter 1 — Gender-Based Analysis (GBA)

The audit examined the implementation of GBA in government, including the role played by the Treasury Board Secretariat (TBS), the Department of Finance Canada, and PCO in challenging whether departments and agencies had identified potential gender impacts of proposals submitted for Cabinet approval. The audit also examined the role played by Status of Women Canada in supporting the implementation of GBA.

Commitments made by PCO, TBS and Status of Women Canada in response to the Auditor General’s recommendations are contained in the Departmental Action Plan on Gender-Based Analysis, tabled with the Public Accounts Committee. The action plan seeks to clarify roles and responsibilities of federal organizations and provides a framework to strengthen the use of GBA. Commitments made by PCO through the Action Plan include: continuing to work with Status of Women Canada and all departments to help the Government meet its GBA commitment, undertaking informal consultations with departments on GBA mechanisms and expectations, continuing to provide guidance to departments bringing forward policy and program proposals and challenging them to consider gender issues; and continuing to provide regular training for analysts on GBA.

Auditor General Report

http://www.oag-bvg.gc.ca/internet/English/parl_oag_200905_e_32545.html

Departmental Action Plan on Gender-Based Analysis

http://www.swc-cfc.gc.ca/pol/gba-acs/ap-pa/ap-pa-eng.pdf

2009 November Report of the Auditor General of Canada

Chapter 7 — Emergency Management - Public Safety Canada

The audit looked at the role of Public Safety Canada in the area of emergency management and critical infrastructure protection. The Report was critical of Public Safety's leadership role to date in organizing and coordinating the federal emergency management community. Of the Report’s five recommendations, one implicated PCO. Specifically, the recommendation stated that, "The Privy Council Office and Public Safety Canada should ensure that all components of the Federal Emergency Response Plan are completed and obtain government approval for it." The Federal Emergency Response Plan was presented to and approved by the Foreign Affairs and Security Cabinet Committee on December 9, 2009 and ratified the following day. The Emergency Support Functions, key components of the Federal Emergency Response Plan, are due to go to Foreign Affairs and Security Cabinet Committee early fall 2010.

May 2009 Report of the Auditor General of Canada

Chapter 3—Health and Safety in Federal Office Buildings

The study examined how responsibility for ensuring the health and safety of federal employees working in Public Works and Government Services Canada-administered office buildings is shared among Public Works and Government Services Canada, Human Resources and Skills Development Canada and individual departments whose employees work in those buildings. The study also assessed whether departments were planning for fire emergencies in compliance with key requirements, including conducting required fire drills, and whether they adhered to the applicable policies and standards.

The report’s 11 recommendations were addressed to a number of departments. Three of these recommendations required a response from PCO. For buildings where PCO is the majority tenant, PCO agreed to prepare and administer fire safety plans and share the information with the other tenants, and to ensure that a fire emergency organization is established and maintained. For buildings where PCO is not the majority tenant, PCO agreed to obtain a copy of the fire safety plans established and administered by the majority tenant, and to be a member of the fire emergency organization established by the majority tenant. PCO also committed to hold or, through the fire emergency organization, participate in at least one evacuation drill every year for each building it occupies.

http://www.oag-bvg.gc.ca/internet/English/parl_oag_200905_03_e_32516.html

Internal Audits and Evaluations

Internal Audits (current reporting period)

Name of Internal Audit	Audit Type	Status	Completion Date
Audit of IT Security	Compliance and control	Completed	November 16, 2009
Audit of Contracting	Compliance and control	Completed	February 17, 2010
Audit of Compensation (Pay and Benefits)	Compliance and control	In progress	2010-2011 (Note 1)
Audit of Travel and Hospitality	Compliance and control	Planned	2010-2011 (Note 1)
Audit of Business Continuity and Emergency Preparedness	Compliance and control	Planned	2010-2011
Audit of Human Resources Planning and Recruitment	Compliance and control	Planned	2010-2011
Audit of Governance and Performance Management	Compliance and control	Planned	2010-2011
Audit of Security	Compliance and control	Planned	2010-2011
Audit of Financial Planning and Forecasting	Compliance and control	Planned	2010-2011
Audit of Risk Management	Compliance and control	Planned	2010-2011

¹ Internal audits approved annually as part of the departmental Internal Audit Plan are subject to change and rescheduling. During 2009-10, these audits were rescheduled due to changes in audit priority or availability of resources.

Evaluations (current reporting period)

Name of Evaluation	Program Activity	Evaluation Type	Status	Completion Date
Follow-up Review of the Contribution Program for Participants Appearing before the Oliphant Commission of Inquiry	Commissions of Inquiry	Follow-up	Completed	February 11, 2010