Treasury Board of Canada Secretariat
Symbol of the Government of Canada

ARCHIVED - Department of Justice Canada - Supplementary Tables


Warning This page has been archived.

Archived Content

Information identified as archived on the Web is for reference, research or recordkeeping purposes. It has not been altered or updated after the date of archiving. Web pages that are archived on the Web are not subject to the Government of Canada Web Standards. As per the Communications Policy of the Government of Canada, you can request alternate formats on the "Contact Us" page.

Green Procurement

Meeting Policy Requirements

1. Has the department incorporated environmental performance considerations in its procurement decision-making processes?

In Progress

2. Summary of initiatives to incorporate environmental performance considerations in procurement decision-making processes:

Part A: Green Procurement Capacity Building

1a. Training for Procurement and Materiel Management Staff on Green Procurement
The entirety of the staff that will be provided in-house tailored contracting training will be made aware of the requirements for green procurement. The type of green procurement training provided will be commensurate with the types of purchases done at the department. Plans for training initiatives for key management, procurement services delivery and oversight positions will also be considered. Tracking and monitoring of green procurement training will be done internally by CMMD.

1b. Training for Staff with Limited Procurement Authority (Also known as IFMS (SAP) users )
All IFMS users will be provided basic training in accordance with the requirements for green procurement.

1c. Training for Acquisition Cardholders
The entirety of the staff that will be provided in-house tailored acquisition card training will be made aware of the requirements for green procurement. The type of green procurement training provided will be commensurate with the types of purchases done at the department. Plans for training initiatives for key management, procurement services delivery and oversight positions will also be considered. Tracking and monitoring of green procurement training will be done internally by Contracting and Materiel Management Division (CMMD).

2. Performance Evaluations
All procurement and materiel management personnel will have green procurement clauses in their annual performance agreements. Consideration to be given to having green procurement clauses in the annual performance agreements of functional leaders responsible for key phases in the procurement process

3. Procurement Processes and Controls
Commensurate with the department's procurement activities, the department's materiel management, procurement management, investment planning and risk management frameworks incorporate environmental principles and considerations. Also, active senior level leadership by the Departmental SDS champion is incorporated into the departmental governance framework. Additionally, the Department of Justice employee Code of Conduct will include a commitment to sustainable development, including minimizing negative impacts on the environment.

Part B: Use of Green Consolidated Procurement Instruments

Acquisition of Paper
The Department uses PWGSC consolidated procurement instruments for the acquisition of all paper.

Part C: Reduction Initiatives for Specific Goods

As part of its efforts to reduce paper consumption, the Department is implementing default 2-sided printing on all black and white printers. Additionally, the Department is committed to making greater use of electronic format and CDs for distribution of documents and reports.

3. Results achieved:

Part A: Green Procurement Capacity Building

1a. Training for Procurement and Materiel Management Staff - 100% of procurement officers have completed the training.

1b. Training for Staff with Limited Procurement Authority (Also known as IFMS users) - The training materiel for all IFMS users that acquire goods and services includes information on PWGSC Standing Offers and Green procurement.

1c. Training for Acquisition Cardholders - Similar information will be provided in 2010/2011 training material as in 1b for card holders, including best practices in purchasing energy star products. In February 2010, an environmentally preferred product (EPP) display was created to advertise the use less harmful to the environment than the next best alternative.

2. Performance Evaluations
Team Leaders will have in their performance objectives for 2010/2011 to take appropriate measures to meet priorities, targets, and timelines to assist the Government in its commitment to become a model of environmental excellence in its own operations. The Greening of Government Operations encompasses a wide range of activities including:

  • Green procurement
  • E-Waste
  • Environmental performance of vehicle fleet

Procurement Officers, as part of DOJ's commitment to Sustainable Development and Green Procurement, all PGs and/or equivalents acting in this function will have taken course C215E - Green Procurement. The course introduces the Policy on Green Procurement and provides detailed strategies for applying its principles throughout the procurement process.

3. Procurement Processes and Controls

  • E-Waste Program - In the National Capital Region which represents 74% of the departmental spend, has incorporated an E-waste program into the departments disposal practices. Regional program, where provincial program exists, are expected to be place by March 2011. If no provincial program exist, regions are expected to follow disposal protocol in the following order:
    • For IT equipment - Computer for Schools
    • Crown Assets
    • Provincial Extended Producer Responsibility Programs
    • Standing Offer for E-waste Recycling
  • Battery Disposal Program - 30% completed in the National Capital region.
  • Mandate for Recycle Paper - A directive on mandatory use of recycle paper was approved by the National Contract Review Committee.
  • The Direct General of Administration Directorate and the Director of Contracting and Materiel Management Division, are members of the Sustainable Development (SD) committee in the Department of Justice. This committee is composed of senior managers from a cross-section of Justice (sectors, portfolios and regional offices) with an interest in sustainability within their associated business operations. The committee supports the work of the SD Champion and secretariat and the various SD networks and more particularly;
    • provides overall guidance on the formulation of SD strategies and implementation plans
    • promotes awareness of SD and understanding of its connection with the work of the department
    • engages management and employees in implementing SD in their respective areas and promotes best practices
    • meets at the call of the chair about once every two months to consider progress in the implementation of SD strategies and proposed actions
    • encourages its members to assume responsibility for managing and reporting on specific implementation activities related to their responsibilities

4. Contributions to facilitate government-wide implementation of green procurement:
Not applicable.

Green Procurement Targets

5. Has the department established green procurement targets?

Yes

6. Summary of green procurement targets:

Part B: Use of Green Consolidated Procurement Instruments

In 2009, the DoJ spent $213K on paper which $195K was against PWGSC Standing Offer, and $174K was recycled paper. Representing 91.8% of the DoJ's paper is purchased through PWGSC Standing Offers, of which 90% was recycled paper. 2010/2011 target 100 % of the purchases to be through PWGSC standing Offer and 100 % will consist of at least 30% recycle content.

Part C: Reduction Initiatives for Specific Goods (Optional/Where Applicable)

In 2009 the DoJ had 4696 FTES, $213K spend on Paper which equates to $45.35 per FTE. 2010/2011 Targets, consist of a 7% reduction per year - $42.18 per FTE.

7. Results achieved:

2009/2010 - the DoJ reached $272,695 ($283,603 less 4% inflation rate on unit price) in acquisitions for paper, a 28% increase in paper purchases. Based on 5000 FTEs in the same fiscal year the cost per FTE has increased to $54.54, a 20.2% increase.

2009/2010, regions and HQ used 100% recycled paper (at least 30% recycle material content), which 91.8% was purchased using PWGSC Standing offer, compared to 91.8% purchased through PWGSC Standing Offers, of which 90% was recycled paper.

Under the Sustainable Development committee, a directive that mandates to purchase of recycle paper was issued in August 2010, it includes ways to reduce paper as well.