This page has been archived.
Information identified as archived on the Web is for reference, research or recordkeeping purposes. It has not been altered or updated after the date of archiving. Web pages that are archived on the Web are not subject to the Government of Canada Web Standards. As per the Communications Policy of the Government of Canada, you can request alternate formats on the "Contact Us" page.
1. Has the department incorporated environmental performance considerations in its procurement decision-making processes?
In Progress
2. Summary of initiatives to incorporate environmental performance considerations in procurement decision-making processes:
1a. Training for Procurement and Materiel Management Staff on Green Procurement
The entirety of the staff that will be provided in-house tailored contracting training will be made aware of the requirements for green procurement. The type of green procurement training provided will be commensurate with the types of purchases done at the department. Plans for training initiatives for key management, procurement services delivery and oversight positions will also be
considered. Tracking and monitoring of green procurement training will be done internally by CMMD.
1b. Training for Staff with Limited Procurement Authority (Also known as IFMS (SAP) users )
All IFMS users will be provided basic training in accordance with the requirements for green procurement.
1c. Training for Acquisition Cardholders
The entirety of the staff that will be provided in-house tailored acquisition card training will be made aware of the requirements for green procurement. The type of green procurement training provided will be commensurate with the types of purchases done at the department. Plans for training initiatives for key management, procurement services delivery and oversight positions will
also be considered. Tracking and monitoring of green procurement training will be done internally by Contracting and Materiel Management Division (CMMD).
2. Performance Evaluations
All procurement and materiel management personnel will have green procurement clauses in their annual performance agreements. Consideration to be given to having green procurement clauses in the annual performance agreements of functional leaders responsible for key phases in the procurement process
3. Procurement Processes and Controls
Commensurate with the department's procurement activities, the department's materiel management, procurement management, investment planning and risk management frameworks incorporate environmental principles and considerations. Also, active senior level leadership by the Departmental SDS champion is incorporated into the departmental governance framework. Additionally, the Department
of Justice employee Code of Conduct will include a commitment to sustainable development, including minimizing negative impacts on the environment.
Acquisition of Paper
The Department uses PWGSC consolidated procurement instruments for the acquisition of all paper.
As part of its efforts to reduce paper consumption, the Department is implementing default 2-sided printing on all black and white printers. Additionally, the Department is committed to making greater use of electronic format and CDs for distribution of documents and reports.
3. Results achieved:
1a. Training for Procurement and Materiel Management Staff - 100% of procurement officers have completed the training.
1b. Training for Staff with Limited Procurement Authority (Also known as IFMS users) - The training materiel for all IFMS users that acquire goods and services includes information on PWGSC Standing Offers and Green procurement.
1c. Training for Acquisition Cardholders - Similar information will be provided in 2010/2011 training material as in 1b for card holders, including best practices in purchasing energy star products. In February 2010, an environmentally preferred product (EPP) display was created to advertise the use less harmful to the environment than the next best alternative.
2. Performance Evaluations
Team Leaders will have in their performance objectives for 2010/2011 to take appropriate measures to meet priorities, targets, and timelines to assist the Government in its commitment to become a model of environmental excellence in its own operations. The Greening of Government Operations encompasses a wide range of activities including:
Procurement Officers, as part of DOJ's commitment to Sustainable Development and Green Procurement, all PGs and/or equivalents acting in this function will have taken course C215E - Green Procurement. The course introduces the Policy on Green Procurement and provides detailed strategies for applying its principles throughout the procurement process.
3. Procurement Processes and Controls
4. Contributions to facilitate government-wide implementation of green procurement:
Not applicable.
5. Has the department established green procurement targets?
Yes
6. Summary of green procurement targets:
In 2009, the DoJ spent $213K on paper which $195K was against PWGSC Standing Offer, and $174K was recycled paper. Representing 91.8% of the DoJ's paper is purchased through PWGSC Standing Offers, of which 90% was recycled paper. 2010/2011 target 100 % of the purchases to be through PWGSC standing Offer and 100 % will consist of at least 30% recycle content.
In 2009 the DoJ had 4696 FTES, $213K spend on Paper which equates to $45.35 per FTE. 2010/2011 Targets, consist of a 7% reduction per year - $42.18 per FTE.
7. Results achieved:
2009/2010 - the DoJ reached $272,695 ($283,603 less 4% inflation rate on unit price) in acquisitions for paper, a 28% increase in paper purchases. Based on 5000 FTEs in the same fiscal year the cost per FTE has increased to $54.54, a 20.2% increase.
2009/2010, regions and HQ used 100% recycled paper (at least 30% recycle material content), which 91.8% was purchased using PWGSC Standing offer, compared to 91.8% purchased through PWGSC Standing Offers, of which 90% was recycled paper.
Under the Sustainable Development committee, a directive that mandates to purchase of recycle paper was issued in August 2010, it includes ways to reduce paper as well.