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2007-08
Departmental Performance Report

Privy Council Office

Supplementary Information (Tables)

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Table of Contents

• Sources of Respendable and Non-respendable Revenue
• User Fees/External Fees
• Response to Parliamentary Committees and External Audits
• Internal Audits and Evaluations

Table 4: Sources of Non-Respendable Revenue

	Actual 2005-2006	Actual 2006-2007	2007-2008
			Planned Revenue	Total Authorities	Actual
	(thousands of dollars)
Support for Cabinet decision making and the legislative agenda
Refunds of previous year’s expenditures	4	2	5	5	-
Adjustments to prior year’s payables	22	52	5	5	24
Other revenues	1	1	1	1	2
Sub total	27	55	11	11	26
Advice to the Prime Minister and ministers on issues, policies, machinery and appointments
Refunds of previous year’s expenditures	58	46	118	118	23
Adjustments to prior year’s payables	301	605	105	105	310
Sale of statutory instruments pursuant to the Statutory Instruments Act	1	1	1	1	1
Revenues pursuant to the Access to Information Act and Privacy Act	1	2	4	4	1
Other revenues	10	8	11	11	21
Sub total	371	662	239	239	356
Provide Cabinet with sound advice on the development, coordination and implementation of the policy agenda
Refunds of previous year’s expenditures	33	13	26	26	2
Adjustments to prior year’s payables	114	255	34	34	111
Revenues pursuant to the Access to Information Act and Privacy Act	-	1	-	-	1
Other revenues	8	3	5	5	8
Sub total	155	272	65	65	122
As its head, the Clerk leads the Public Service in effectively supporting Cabinet and serving Canadians
Refunds of previous year’s expenditures	6	3	6	6	0
Adjustments to prior year’s payables	31	93	7	7	36
Proceeds from sales	5	9	7	7	3
Other revenues	1	1	1	1	3
Sub total	43	106	21	21	42
Provide the Prime Minister’s Office and the offices of the portfolio ministers with financial and administrative support
Refunds of previous year’s expenditures	38	20	45	45	19
Adjustments to prior year’s payables	181	421	40	40	196
Revenues pursuant to the Access to Information Act and Privacy Act	1	1	-	-	1
Proceeds from sales	1	-	-	-	-
Other revenues	6	6	8	8	12
Sub total	227	448	93	93	228
Provide commissions of inquiry with appropriate administrative support
Refunds of previous year’s expenditures	3	-	11	11	3
Adjustments to prior year’s payables	430	38	410	410	1,057
Proceeds from sales	-	-	-	-	1
Other revenues	-	-	-	-	2
Sub total	433	38	421	421	1,063
Total - Refunds of previous year’s expenditures	142	84	211	211	47
Total - Adjustments to prior year’s payables	1,079	1,464	601	601	1,734
Total - Sale of statutory instruments pursuant to the Statutory Instruments Act	1	1	1	1	1
Total - Revenues pursuant to the Access to Information Act and Privacy Act	2	4	4	4	3
Total - Proceeds from sales	6	9	7	7	4
Total - Other revenues	26	19	26	26	48
Total Non-respendable Revenue	1,256	1,581	850	850	1,837

Table 5–A: User Fees Act

A. User Fee	Fee Type	Fee-setting Authority	Date Last Modified	2007-2008					Planning Years
				Forecast Revenue ($000)	Actual Revenue ($000)	Full Cost ($000)	Performance Standard	Performance Results	Fiscal Year	Forecast Revenue ($000)	Estimated Full Cost ($000)
Fees charged for inspection and obtaining of copies of Statutory Instruments in accordance with the Statutory Instruments Act Fees charged for the processing of access requests filed under the Access to Information Act	O O	Statutory Instruments Regulatory   Access to Information Act	1993 SOR/9     3-245     1992	1.0     4.0	1.4     3.0	8.4 Note 3   2,872.2 Note 6	Note 1     Note 4	Note 2     Note 5	2008-2009 2009-2010 2010-2011   2008-2009 2009-2010 2010-2011	1.0 1.0 1.0   4.0 4.0 4.0	8.4 8.4 8.4 Note 3 2,889.3 2,908.0 2,928.6
Total				5.0	4.4	2,880.6			2008-2009 2009-2010 2010-2011	5.0 5.0 5.0	2,897.7 2,916.4 2,937.0

Note 1: 90% of requests will be completed within 5 business days. This standard became effective as of September 2006.
Note 2: 100% of requests received were completed within 5 business days, with most requests completed within 1 day of receipt.
Note 3: Full cost for the sale of Statutory Instruments includes the direct cost to operate the section (0.07 FTE) including the Employee Benefit Plan. It also includes indirect costs related to Corporate Services to support the division.
Note 4: Response provided within 30 days following receipt of request; the response time may be extended pursuant to section 9 of the ATIA. Notice to extension to be sent within 30 days after receipt of request.
Note 5: 84.2% of requests were completed on time.
Note 6: Full cost for the processing of Access to Information requests filed under the Access to Information Act includes the direct cost to operate the Access to Information and Privacy division including the Employee Benefit Plan. It also includes indirect costs related to the initial 5-hour search, and an allocation of Corporate Services to support the division

Table 5-B: Policy on Service Standards for External Fees

A. External Fee	Service Standard	Performance Results	Stakeholder Consultation
Fees charged for inspection and obtaining of copies of Statutory Instruments in accordance with the Statutory Instruments Act	90% of requests will be completed within 5 business days. This standard became effective as of September 2006.	100% of requests received were completed within 5 business days, with most requests completed within 1 day of receipt.
Fees charged for the processing of access requests filed under the Access to Information Act (ATIA)	Response provided within 30 days following receipt of request; the response time may be extended pursuant to section 9 of the ATIA. Notice to extension to be sent within 30 days after receipt of request.	84.2% of requests were completed on time.

Table 6: Response to Parliamentary Committees and External Audits

Response to Parliamentary Committees

N/A

Response to the Auditor General (including to the Commissioner of the Environment and Sustainable Development)

2007 October Report of the Auditor General of Canada

http://www.oag-bvg.gc.ca/internet/English/parl_oag_200710_e_23823.html (English)

http://www.oag-bvg.gc.ca/internet/Francais/parl_oag_200710_f_23823.html (French)

Chapter 2—Management and Control Practices in Three Small Entities

This audit examined controls applied by three entities (the Canada Industrial Relations Board, the Canadian Forces Grievance Board, and the Courts Administration Service) for acquisition cards, contracting, executive travel, hospitality, executive compensation, and selected areas of human resources management, as well as whether the entities’ management and control practices comply with government policies. While the final audit report notes that PCO sets the terms and conditions of employment for Governor-in-Council appointees, the report did not contain any recommendations addressed to PCO.

2007 October Report of the Commissioner of the Environment and Sustainable Development

http://www.oag-bvg.gc.ca/internet/English/parl_cesd_200710_e_26831.html (English)

http://www.oag-bvg.gc.ca/internet/Francais/parl_cesd_200710_f_26831.html (French)

Chapter 1—Sustainable Development Strategies

In this audit, the Commissioner of the Environment and Sustainable Development examined whether Environment Canada and the Privy Council Office made satisfactory progress implementing key recommendations for improvement from the Commissioner’s previous reports; whether selected departments and agencies implemented specific commitments from their 2004-06 sustainable development strategies; and whether the 2007-09 strategies of selected departments represent substantive plans for helping them progress toward sustainable development. Only one recommendation resulted. Environment Canada (as the department assigned in September 2005 the responsibility for coordinating sustainable development strategies) developed a response in consultation with the Privy Council Office, the Treasury Board of Canada Secretariat and Public Works and Government Services Canada. In this response, Environment Canada agreed on the government’s behalf with the recommendation and indicated that a review of the current approach to sustainable development strategies is timely and could draw on over a decade of experience with the current approach and a growing body of experience and best practices internationally. Environment Canada committed to complete, in collaboration with other departments, a thorough review by October 2008 that will identify means to improve the government's approach to sustainable development strategies.

Response:

English - http://www.oag-bvg.gc.ca/internet/English/parl_cesd_200710_01_e_23837.html#ch1appa

French - http://www.oag-bvg.gc.ca/internet/Francais/parl_cesd_200710_01_f_23837.html#ch1appa

2008 March Status Report of the Commissioner of the Environment and Sustainable Development

http://www.oag-bvg.gc.ca/internet/English/parl_cesd_200803_e_30125.html (English)

http://www.oag-bvg.gc.ca/internet/Francais/parl_cesd_200803_f_30125.html (French)

Chapter 9—Management Tools and Government Commitments—Strategic Environmental Assessment

This audit, a follow-up to past OAG audits, was done to determine whether selected departments and agencies have made satisfactory progress in addressing selected recommendations, observations, and commitments made to implement the Cabinet Directive on the Environmental Assessment of Policy, Plan and Program Proposals. The OAG noted improvements in some areas, but assessed overall progress as “unsatisfactory.” The final audit report did not contain any recommendations addressed to PCO.

External Audits by the Public Service Commission of Canada or the Office of the Commissioner of Official Languages)

October 2007 Audit of the Movement of Public Servants between the Federal Public Service and Ministers' Offices

http://www.psc-cfp.gc.ca/adt-vrf/rprt/2007/mbmo-mecm/index-eng.htm (English)

http://www.psc-cfp.gc.ca/adt-vrf/rprt/2007/mbmo-mecm/index-fra.htm (French)

The audit was done to determine the extent of movement of public servants between the federal public service and ministers’ offices, and whether the staffing requirements of the Public Service Employment Act, Public Service Employment Regulations (PSER), PSC policies and other applicable legislation were met for appointments of public servants returning from ministers’ offices. Another objective was to assess the risk to political impartiality. While PCO staffing actions were included in the scope of this audit, the final audit report did not contain any recommendations addressed to PCO.

Table 7: Internal Audits and Evaluations

Internal Audits (current reporting period)

1. Name of Internal Audit	2. Audit Type	3. Status	4. Completion Date	5. Electronic Link to Report
Audit of Information Technology Security at the Privy Council Office	Information technology controls	Audit terminated following Preliminary Survey Phase – no final audit report prepared	May 15, 2007	n/a
Audit of Selected Contracting Activities at the Privy Council Office	Contracting	Completed	May 15, 2007	English http://www.pco-bcp.gc.ca/index.asp?lang=eng&page=information&sub=publications&doc=audit-verification/audit-verification_e.htm French http://www.pco-bcp.gc.ca/index.asp?lang=fra&page=information&sub=publications&doc=audit-verification/audit-verification_f.htm
Audit of Delegation of Financial Authorities	Financial management controls	In progress	September 25, 2008 (expected)	To be posted once approved
Follow-up Audit of the Process for Responding to Parliamentary Order Paper Questions	Follow-up audit	In progress	September 25, 2008 (expected)	To be posted once approved

Evaluations (current reporting period)

1. Name of Evaluation	2. Program Activity	3. Evaluation Type	4. Status	5. Completion Date	6. Electronic Link to Report
N/A	N/A	N/A	N/A	N/A	N/A
7. Electronic Link to Evaluation Plan: nil