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Section 3: Supplementary Information
3.1. Department-Wide Enabling Activities: Internal Services
All planned outcomes related to enabling services support the department's ongoing priority 6: better alignment of departmental resources (human, financial, physical and technological) in support of international policy objectives and program delivery both at home and abroad.
The department assessed its performance in financial and human resources management, contracting, communications and handling of Access to Information Act and Privacy Act requests, using results of its MAF Round V assessment as well as a number of program-specific performance indicators.
Financial Management: The MAF assessment noted the department's sustained effort to improve management of financial resources. The department created a Chief Financial Officer position on April 1, 2008, and will implement the related model in 2008-2009. Executive Committee monitored departmental expenditures, funding pressures and budget variances through monthly FINSTAT reports (monthly financial reports to the Deputy Ministers).
Human Resources Management: Achievements were made in employee recruitment, training and development. Pools for executive-level staff were replenished. New Foreign Service officers were recruited, and approximately 150 appointments at the new FS-04 level were made. An Official Languages Strategy was developed, and a much-needed strategy to develop the foreign-language proficiency of diplomatic staff was initiated. Training requirements were also met, and new managers underwent training on the essentials of managing in the Public Service. The intercultural effectiveness training curriculum was enriched with a new course, Afghanistan Online Cultural Resource. Political-Economic New Way Forward online training was made available to all employees.
In October 2007, the department published its Human Resources Plan in light of the Auditor General's report of May 2007. This tool is a three-year plan that will improve planning and management of human resources. Approximately 125 salary scales for locally engaged staff were revised, ensuring wage competitiveness in local markets and compliance with local labour laws.
Legal Services: The department serves as the government's focal point for international law, including international trade law. In 2007-2008, the department defended Canadian interests in eight cases under way under NAFTA Chapter 11 provisions, as well as in several WTO disputes, including those related to softwood lumber, automobile parts, corn and cotton. The department made significant policy and financial contributions to the International Criminal Court, the Special Court for Sierra Leone and the Special Tribunal for Lebanon. The department also provided authentication services to the public for over 135,000 documents at headquarters and missions abroad, amidst ever-increasing demand for these critical services.
The department is responsible for tabling all international treaties in the House of Commons before Canada agrees to ratify them. This change in procedure was announced by the Foreign Affairs Minister in January 2008 (see http://news.gc.ca/web/view/en/index.jsp?articleid=374729).
Internal Audit: The Office of the Chief Audit Executive was created, reporting directly to the Deputy Ministers, and the new Departmental Audit Committee was established, with an independent chair from outside the department. A new corporate secretariat unit was also established.
Mission Inspection, Recipient Audit, Evaluation, Special Investigations, and Values and Ethics: The Office of the Inspector General conducted 12 mission inspections, 55 recipient audits of contribution agreements, 11 evaluations of programs and initiatives, 14 special investigations, and 180 educational sessions related to values and ethics, and implemented the Public Servants Disclosure Protection Act. These efforts have continued to contribute to increased accountability and improved reporting within the department.
Contracting: Consistent use of the materiel management module at headquarters and missions abroad has strengthened and improved the monitoring and analysis of all departmental contracting activity. Furthermore, the Centre of Expertise for Service Contracts was expanded to improve contract management. New terms of reference for the Departmental Contracting Review Board have enhanced the monitoring of contracts by ensuring adherence to departmental policies and procedures.
Communications: The department increased awareness and understanding of Canada's foreign and trade policies among domestic and international audiences by providing strategic communications services. Communications were strengthened through increased use of e-communications, improved standards for website management, development of a new Internet governance structure, and guidance for electronic communications for clients across more than 200 departmental websites. Advertising initiatives, including campaigns to promote the Trade Commissioner Service to Canadian business and to attract new employees, were conducted using various innovative means of e-communication, including Facebook.
The department issued 208 news releases, responded to over 3,000 media calls and analyzed media coverage of Canadian foreign and trade policies and programs in domestic and international print and electronic media. Communications support was provided to international events and visits, such as the North American Leaders' Summit, and to the conclusion of new free trade agreements, as well as to several high-profile consular cases.
Internal communications were significantly increased through proactive engagement with employees and the launch of a new employee magazine.
Corporate Secretariat: With regard to Access to Information Act and Privacy Act requests, the department experienced an 18.2 percent increase in requests over the previous year. The volume of work and a shortage of experienced staff affected performance. To address this issue, the department instituted a number of improvements, including increasing its permanent capacity, training new ATIP analysts as well as other departmental officials, developing a new case management strategy and introducing a more streamlined departmental ATIP process. There were no complaints about routing and management of ministerial and deputy ministerial correspondence. Internal standards for turnaround time and accuracy were met. The new departmental governance structure was developed over the course of the fiscal year and took effect in April 2008.
Financial and Human Resources: The cost of these enabling services is incorporated into each of the program activities described in Section 2.
3.2. Departmental Links to Government of Canada Outcomes ($ millions)
| Strategic Outcome: CANADA'S INTERESTS ARE ADVANCED INTERNATIONALLY | ||||
| Program Activity | Actual Spending 2007-2008 | Alignment to Government of Canada Outcome Area | ||
| Budgetary | Non-budgetary | Total | ||
| Strategic Policy and Planning | 37.8 | - | 37.8 | A strong and mutually beneficial North American partnership; a safe and secure world through international cooperation; a prosperous Canada through global commerce; and global poverty reduction through sustainable development |
| International Security | 426.7 | - | 426.7 | |
| Global Issues | 478.4 | - | 478.4 | |
| Bilateral Relations | 146.5 | - | 146.5 | |
| Protocol | 42.9 | - | 42.9 | |
| Strategic Outcome: CANADA'S COMMERCIAL INTERESTS ARE ADVANCED INTERNATIONALLY | ||||
| Program Activity | Actual Spending 2007-2008 | Alignment to Government of Canada Outcome Area | ||
| Budgetary | Non-budgetary | Total | ||
| Trade Policy and Negotiations | 45.7 | - | 45.7 | A prosperous Canada through global commerce; and a strong and mutually beneficial North American partnership |
| World Markets/Commercial Relations | 55.4 | - | 55.4 | |
| International Business Development 1 | 48.1 | 460.3 | 508.4 | |
| Promotion of Foreign Direct Investment and S&T Cooperation | 22.4 | - | 22.4 | |
| Strategic Outcome: GOVERNMENT OF CANADA IS SERVED ABROAD | ||||
| Program Activity | Actual Spending 2007-2008 | Alignment to Government of Canada Outcome Area | ||
| Budgetary | Non-budgetary | Total | ||
| Common Services and Infrastructure (Support from HQ) | 233.6 | - | 233.6 | All Government of Canada international affairs outcomes |
| Common Services and Infrastructure (Missions Abroad) | 612.1 | - | 612.1 | |
| Strategic Outcome: CANADIANS ARE SERVED ABROAD | ||||
| Program Activity | Actual Spending 2007-2008 | Alignment to Government of Canada Outcome Area | ||
| Budgetary | Non-budgetary | Total | ||
| Consular Affairs | 49.0 | - | 49.0 | A safe and secure world though international cooperation |
| Passport Canada Special Operating Agency (Revolving Fund) | (19.4) | - | (19.4) | |
| Passport Canada Special Operating Agency (Appropriated Funds) | 31.4 | - | 31.4 | |
1. Non-budgetary amount represents mainly losses on foreign currency due to year-end revaluation for Export Development Canada
3.3. Financial Table 1: Comparison of Planned to Actual Spending (Including Full-time Equivalents) ($ millions)
| Program Activity | 2005- 2006 |
2006- 2007 |
2007-2008 | |||
| Actual | Actual | Main Estimates | Planned Spending | Total Authorities | Actual | |
| Strategic Policy and Planning | 35.7 | 49.0 | 35.5 | 36.4 | 38.4 | 37.8 |
| International Security | - | 353.0 | 315.1 | 373.0 | 474.1 | 426.7 |
| Global Issues | 691.3 | 463.2 | 481.8 | 496.2 | 491.5 | 478.4 |
| Bilateral Relations | 185.1 | 127.0 | 139.7 | 163.4 | 153.1 | 146.5 |
| Protocol | - | 42.5 | 40.0 | 40.9 | 51.7 | 42.9 |
| Trade Policy and Negotiations | 65.6 | 542.2 | 43.6 | 58.1 | 48.9 | 45.7 |
| World Markets/Commercial Relations | 54.0 | 33.4 | 47.9 | 48.7 | 62.1 | 55.4 |
| International Business Development 1 | 198.0 | 251.9 | 735.8 | 737.1 | 516.1 | 508.4 |
| Promotion of Foreign Direct Investment and Science & Technology Cooperation | 9.0 | 12.9 | 16.8 | 17.2 | 26.5 | 22.4 |
| Common Services and Infrastructure (Support from Headquarters) | 169.6 | 209.3 | 202.9 | 223.7 | 228.7 | 233.6 |
| Common Services and Infrastructure (Missions Abroad) | 668.3 | 640.9 | 581.8 | 595.3 | 623.2 | 612.1 |
| Consular Affairs | 48.8 | 107.9 | 46.4 | 47.3 | 50.4 | 49.0 |
| Passport Canada Special Operating Agency (Revolving Fund) | (24.2) | (29.6) | (6.1) | (6.1) | 54.9 | (19.4) |
| Passport Canada Special Operating Agency (Appropriated Funds) 2 | - | - | - | 1.2 | 55.0 | 31.4 |
| Transfer payments not specifically allocated | 10.2 | - | - | - | - | - |
| Total | 2,111.4 | 2,803.6 | 2,681.2 | 2,832.4 | 2,874.6 | 2,670.9 |
| Less: Non respendable revenue 3 | 139.9 | 695.0 | N/A | 172.2 | N/A | 543.0 |
| Plus: Cost of services received without charge 4 | 86.4 | 81.4 | N/A | 85.1 | N/A | 78.0 |
| Total Departmental Spending | 2,057.9 | 2,190.0 | 2,681.2 | 2,745.3 | 2,874.6 | 2,205.9 |
| Full-time Equivalents | 11,273 | 11,519 | N/A | 11,371 | N/A | 11,965 |
1. Amounts include Export Development Canada.
2. Funding received for capital projects.
3. Refer to Table 4 (online) for details.
4. Services received without charge usually include accommodation provided by Public Works and Government Services Canada, the employer's share of employees' insurance premiums, expenditures paid by TBS (excluding revolving funds), workers' compensation coverage provided by Human Resources and Social Development Canada, and services received from the Department of Justice
Canada.
Due to rounding, figures may not add to totals shown.
3.4. Financial Table 2: Voted and Statutory Items ($ millions)
| Vote or Statutory Item | Truncated Vote or Statutory Wording |
2007-2008 | |||
| Main Estimates | Planned Spending | Total Authorities | Actual | ||
| 1 | Operating expenditures | 1,162.1 | 1,240.8 | 1,275.3 | 1,222.0 |
| 5 | Capital expenditures | 114.7 | 123.3 | 206.2 | 170.9 |
| 10 | Grants and contributions 1 | 651.7 | 715.9 | 782.1 | 742.4 |
| (S) | Minister of Foreign Affairs and Minister for Atlantic Canada Opportunities Agency salary and motor car allowance | 0.1 | 0.1 | 0.1 | 0.1 |
| (S) | Minister for International Trade salary and motor car allowance | 0.1 | 0.1 | 0.1 | 0.1 |
| (S) | Contributions to employee benefit plans | 77.2 | 77.2 | 74.0 | 74.0 |
| (S) | Payment under the Diplomatic Service (Special) Superannuation Act | 0.3 | 0.3 | 0.2 | 0.2 |
| (S) | Passport Office Revolving Fund | (6.1) | (6.1) | 54.9 | (19.4) |
| (S) | Payments to Export Development Canada for the purpose of facilitating and developing trade between Canada and other countries under the terms of the Export Development Act (Budgetary) | 2.1 | 2.1 | 95.4 | 95.4 |
| (S) | Refund of amounts credited to revenue in previous years | - | - | 0.1 | 0.1 |
| (S) | Spending of proceeds from disposal of surplus Crown assets | - | - | 3.5 | 2.5 |
| (S) | Losses on foreign exchange | - | - | 7.8 | 7.8 |
| (S) | Losses on foreign exchange (Export Development Canada) | - | - | 354.9 | 354.9 |
| (S) | Administrative fees (Export Development Canada) | - | - | 10.0 | 10.0 |
| (S) | Payments under Budget Implementation Act | - | - | 10.0 | 10.0 |
| Total Budgetary | 2,002.2 | 2,153.7 | 2,874.6 | 2,671.0 | |
| (S) | Payments to Export Development Canada for the purpose of facilitating and developing trade between Canada and other countries under the terms of the Export Development Act (Non-Budgetary) 2 | 679.0 | 679.0 | 9,126.8 | (588.4) |
| Total Budgetary and Non-budgetary | 2,681.2 | 2,832.7 | 12,001.4 | 2,082.6 | |
1. Includes assessed contributions for Canadian memberships in international organizations and non-assessed grants and contributions.
2. The Total Authorities include an amount available from previous years of $7,124.3 million for loans administered by EDC through the Canada Account
Due to rounding, figures may not add to totals shown.
3.5. Listing of Online Information
Please note that the following tables are not published in the printed version of the DPR. They can be viewed on the Treasury Board Secretariat website (www.tbs.sct.gc.ca/dpr-rmr/st-ts-eng.asp).
- Table 3: Loans, Investments, and Advances (Non-budgetary)
- Table 4: Sources of Respendable and Non-Respendable Revenue
- Table 5: Passport Canada Revolving Fund
- Table 6A: User Fees Act
- Table 6B: Policy on Service Standards for External Fees
- Table 7: Details on Transfer Payment Programs (TPP) (see list below)
- Table 8: Foundations (Conditional Grants)
- Table 9: Horizontal Initiatives
- Table 10: Sustainable Development Strategy
- Table 11: Response to Parliamentary Committees and External Audits
- Table 12: Internal Audits, Mission Inspections and Evaluations
- Table 13: Travel Policies
- Table 14: Financial Statements
Details on Transfer Payment Programs: Summary In 2007-2008, the department managed the following transfer payment programs in excess of $5 million (note 1):
Program Activity: International Security
- Table 7.1: Global Peace and Security Fund and Its Component Programs: the Global Peace and Security Program, the Global Peace Operations Program and the Glyn Berry Program for Peace and Security
- Table 7.2: Initiatives Related to the Destruction, Disposition and Securing of Weapons of Mass Destruction
- Table 7.3: International Atomic Energy Agency (IAEA)
- Table 7.4: North Atlantic Treaty Organization (NATO), Civil Administration
- Table 7.5: Organization for Security and Co-operation in Europe (OSCE)
- Table 7.6: An Act to Authorize the Minister to Make Certain Payments, 2005, and Budget Implementation Act, 2007 (note 2)
Program Activity: Strategic Policy and Planning
- Table 7.7: Grants in Aid of Academic Relations
- Table 7.8: Grants in Aid of Cultural Relations
Program Activity: Global Issues
- Table 7.9: International Organization of the Francophonie (OIF)
- Table 7.10: Commonwealth Secretariat
- Table 7.11: Food and Agriculture Organization (FAO)
- Table 7.12: International Labour Organization (ILO)
- Table 7.13: Organisation for Economic Co-operation and Development (OECD)
- Table 7.14: United Nations Educational, Scientific and Cultural Organization (UNESCO)
- Table 7.15: United Nations Organization
- Table 7.16: UN Peacekeeping Operations
- Table 7.17: World Health Organization (WHO)
- Table 7.18: World Trade Organization (WTO)
- Table 7.19: Organization of American States (OAS)
- Table 7.20: International Criminal Court (ICC)
- Table 7.21: Projects and Development Activities Resulting from Francophonie Summits
Program Activity: Protocol
- Table 7.22: Payments in Lieu of Taxes on Diplomatic, Consular and International Organizations' Property in Canada
1. Young Professionals International was reported in the 2007-2008 RPP, but is not reported in the 2007-2008 DPR because actual spending was less than $5 million.
2. An Act to Authorize the Minister to Make Certain Payments, 2005, and Budget Implementation Act, 2007 (Table 7.6) was not reported in the 2007-2008 RPP.