Alternative format - Sample treatment of multimedia files

Table of contents

• 1.0 Text introducing multimedia files
• 2.0 Text explaining how to download a multimedia player
• 3.0 Text explaining how to change accessibility options

1.0 Text introducing multimedia files

[Institution name] has launched a national TV campaign that will raise awareness of [X issue].

You need a multimedia player [link to text explaining how to download player] installed on your computer to view and listen to the video clips. If you require captioning or descriptive audio to access video clips, please read the accessibility instructions [link to text explaining how to change accessibility options]. Unless otherwise indicated, captions and descriptive audio are included in the clips.

Read the [X issue] video transcript or view the 30 second spot on:

• [X issue] message for Macromedia Flash (SWF format, [##] size)
• [X issue] message for Macromedia Flash without captions and descriptive audio (SWF format, [##] size)
• [X issue] message for QuickTime (AVI format, [##] size)
• [X issue] message for QuickTime without captions and descriptive audio (AVI format, [##] size)
• [X issue] message for RealPlayer (AVI format, [##] size)
• [X issue] message for Windows Media Player (AVI format, [##] size)
• [X issue] message for Windows Media Player for dialup users (AVI format, [##] size)

2.0 Text explaining how to download a multimedia player

You will need a multimedia player installed on your computer to view and listen to the video clips. The following multimedia players are supported and are available in both free and premium versions:

• QuickTime Player
• RealPlayer
• Window Media Player (Window only)

If you require captioning or descriptive audio to access video clips, please read the accessibility instructions [link to text explaining how to change accessibility options].

3.0 Text explaining how to change accessibility options

Enabling accessibility features in media players

Enabling Captions

QuickTime

The free QuickTime player does not provide the option to enable/disable captions. Only QuickTime Pro has this option. In QuickTime 6.5 or later, captions are enabled by default.

Steps for enabling captions in QuickTime Pro:

1. From the Edit menu, select "Enable Tracks...".
2. Enable "Text Track".
3. Select OK.

Real Player / RealOne Player

Steps for enabling captions in Real Player or RealOne Player:

• From the Tools menu (the View menu in older versions), select "Preferences...".
• Select the "Content" category.
• Select "Show subtitles"
• Select "Use supplemental text captioning when available."

Windows Media Player 10

Steps for enabling captions in Windows Media Player 10:

1. From the Tools menu, select "Options...".
2. Select the “Security” tab.
3. Check the "Show local captions when present" box.
4. Select OK.
5. To toggle captions, press Ctrl+Shift+C (or select "Captions and Subtitles > On if Available" in the Play menu).

Windows Media Player 9

Steps for enabling captions in Windows Media Player 9:

1. To toggle captions, press Ctrl+Shift+C (or select "Captions and Subtitles" > "On if Available" in the Play menu).

Windows Media Player 7 or Windows Media Player 8

Steps for enabling captions in Windows Media Player 7 or Windows Media Player 8:

1. From the View menu, select "Now Playing Tools" > "Captions".

Window Media Player 6.4

Steps for enabling captions in Windows Media Player 6.4:

1. From the View menu, select "Captions".

Enabling Descriptive Audio

QuickTime

The free QuickTime player does not provide the option to enable/disable descriptive audio. Only QuickTime Pro has this option. In QuickTime 6.5 or later, descriptive audio is enabled by default.

Steps for enabling descriptive audio in QuickTime Pro:

1. From the Edit menu, select "Enable Tracks...".
2. Enable the descriptive audio track.
3. Select OK.

Real Player / Real One Player

Steps for enabling descriptive audio in Real Player or RealOne Player:

1. From the Tools menu, select "Preferences..." (the View menu in older versions).
2. Select the "Content" category.
3. Select "Play descriptive audio when available."

Windows Media Player

Windows Media Player currently does not provide support for a separate descriptive audio track.