Implementation Report No. 112 -Info Source 2009 Requirements

WHAT'S NEW?

The following revisions have been made to the 2009 Info Source publications.

1) Info Source: Sources of Federal Employee Information (Employee Book) has been incorporated into Info Source: Sources of Federal Government Information Main Book) to form one publication entitled: Info Source: Sources of Federal Government Information. This will allow the public to find information about individual institutions more easily and in one location.

For your convenience, the files you will receive from TBS to update your submission, will already contain all content from the Employee Book and the Main Book including all Institution-Specific, Central, and Standard Personal Information Banks.

2) In support of the environment, Info Source will be published in electronic format (CD) and online only. There will no longer be any hard copy print versions.

3) Descriptions of all Standard Classes of Records have been revised. Please see Appendix B for the new descriptions and a Table of Revisions. Institutions are responsible for updating the list of Standard Classes of Records in their 2009 Info Source Chapter.

DUE DATE

The deadline for submitting your 2009 Info Source Chapter in both official languages is Tuesday, June 30, 2009.

While Treasury Board Secretariat (TBS) has granted extensions in the past, this is no longer possible.

Please send your updated Chapter in the approved electronic format (see Appendix A) to Infosource@tbs-sct.gc.ca

INPUT TO INFO SOURCE 2009

The requirements for Info Source 2009, including detailed format instructions, are outlined in Appendix A. It is very important that you follow these instructions, as the complete publication must have the same look and feel. TBS will not be able to accept Chapters that do not comply with the instructions in this Implementation Report. Also please note that file names must not be changed.

To ensure consistent formatting, institutions must update their 2009 Chapters using only the electronic files provided by TBS. These files will be included in an e-mail message sent to each ATIP Coordinator in March

Other files cannot be accepted.

To assist institutions update their submission, TBS has prepared a checklist (see Appendix E) that provides useful tips to ensure that all requirements have been addressed.

A Glossary of Terms is attached as Appendix D.

If you require assistance or further information, please contact:

Compliance, Assessment and Reporting Team
Information and Privacy Policy Division
Chief Information Officer Branch
Treasury Board of Canada Secretariat
219 Laurier Street West, 14^th Floor
Ottawa, Ontario K1A 0R5

Telephone: 613-957-2455

Facsimile: 613-957-8020

E-mail: Infosource@tbs-sct.gc.ca

Donald Lemieux
Executive Director
Information and Privacy Policy Division
Chief Information Officer Branch

cc: Heads of Communication
Attachments

Appendix A - Requirements and format instructions for Info Source 2009.
Appendix B – New Standard Classes of Records
Appendix C – List of Standard Personal Information Banks
Appendix D – Glossary
Appendix E – Checklist